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Executive Assistant to CEO

5 months ago

Broadbridge Heath, United Kingdom CASCO PET Full time

**Key accountabilities - main areas of responsibility**
As the Executive Assistant to the CEO of a fast-paced disrupter business, your key accountabilities will include:

- ** Complex travel arrangements** - arranging travel itineraries, all necessary travel bookings, visas, vaccinations, as well as accommodation and transfers for the CEO and potentially clients and other team members. This will involve organising hotels, transfers, meetings, lunches, venues, etc, coordinating with multiple stakeholders across different time zones.
- ** Diary management** - responsible for scheduling appointments, client meetings, internal meetings as well as direct report 1-2-1s for the CEO, ensuring that sufficient time is allowed, in advance, for any necessary preparation. Ensure that meetings across different time zones are accurately scheduled and that all necessary arrangements are in place (online conference facilities, presentations etc).
- ** Preparation of documents and presentations** - drafting, editing, and formatting certain reports, presentations and other business documents. This may involve working with financial data, market research, and other technical information as well as co-ordinating with other stakeholders for content when necessary.
- ** Project support for new product innovations** - supporting the CEO and other executives in their work on new product innovations, liaising with lawyers, assisting with patents paperwork, trademarks, and other legal documentation
- ** Management team liaison** - responsible for ensuring members of the executive team are well prepared for meetings and other key events when applicable. Ensure that their contributions to presentations, other documentation, agendas, business plans, etc are delivered in the correct format and in a timely manner, to ensure deadlines are met
- ** Personal admin support** - may be required for providing personal support to the CEO, such as managing their personal schedule, arranging personal travel, and handling personal correspondence

**Qualifications/Experience**
- At least 5 years experience as an Executive Assistant in a fast paced, global, dynamic environment.
- Outstanding level of confidentiality required

**Required Skills**:

- Strong administration skills with a high level of attention to detail
- Excellent understanding and experience of Microsoft Suite
- Strong and positive communication skills, both verbal and written
- Ability to be a self-starter with drive, initiative, and creativity
- Curious in nature and always looking to question, learn and look for better ways to do things
- Ability to effectively prioritise workload against competing demands and recognise the importance and relevance of tasks to meet deadlines
- Strong problem-solving skills with the ability to recognise and develop a solution
- Ability to work under pressure to strict timelines
- Excellent people skills
- A positive can-do will-do attitude

**Incentive Scheme**
- 25 days holiday per annum plus bank holidays (pro rata for part time role) - Plus your birthday off after 2 years service
- Auto-enrolment Pension
- On-site parking
- Bring your pet to work scheme
- Wellness Health scheme