Executive Assistant

2 months ago


Haywards Heath, West Sussex, United Kingdom First Central Services UK Ltd Full time
About the Role

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our Senior Executives and Management team. As a key member of our team, you will be responsible for maintaining high levels of confidentiality while delivering a professional and efficient service.

Key Responsibilities
  • Manage and coordinate Senior Executives/Manager diaries with conflicting priorities and resolve clashes swiftly.
  • Provide efficient support to the Group CEO's Executive Assistant and other Executive P.A.'s.
  • Provide administrative support to Executives, including managing calendars, coordinating meetings and events, and processing expense claims.
  • Communicate professionally with internal and external stakeholders, including colleagues, stakeholders, and external parties.
  • Support with email management, using own initiative to prioritize emails and flag important emails where necessary.
  • Assist with the production of documents and presentations, when required.
  • Welcome guests to the offices by greeting them and ensuring all their requirements are met during their visit to the First Central office.
Requirements
  • PA experience to a Team and/or Directors.
  • Highly organized and systematic.
  • Efficient and attention to detail with the ability to multi-task.
  • Strong written and verbal communication skills.
  • Good time management and organization skills, with the ability to work on own initiative.
  • The ability to work in a proactive manner, on own initiative.
  • Good IT skills including Excel, Word, Outlook, and PowerPoint.
  • Some understanding of the business objectives and operations.
  • Knowledge of FCA requirements (including The Consumer Duty).
Travel
  • Occasional travel required across all First Central office locations.
Behaviours
  • A confidential and professional approach is essential.
  • Display tact and discretion.
  • Demonstrate integrity and respect.
  • Self-motivated and enthusiastic.
  • Confident and happy to engage with colleagues at various levels of seniority.
  • Embrace, embed, and incorporate the Company values.
  • An organized and proactive approach.
  • Emphasis on attention to detail and accuracy.
  • A flexible approach and positive attitude.
  • Strives for continual improvement.

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