Associate Executive PA

1 month ago

Haywards Heath, United Kingdom First Central Services UK Ltd Full time

We’re First Central Insurance & Technology Group (First Central for short), an innovative, market-leading insurance company. We protect the things customers love so they can get on with what matters to them in life. 

Data drives us. It fuels our outstanding distribution, finance, technology and legal services. Our underwriting skills are built on data expertise; it creates the insights we need to give the right cover to the right customers at the right price. But, it’s the people inside and outside our business that power us. They make us stand out, help us succeed. We’re ambitious. We’re growing. We’ve won awards.

Join our PA dream team Are you a driven, organised and proactive? Looking to take your career to new heights? Then join us at First Central as our Associate Executive Personal Assistant (PA).

Supporting the Executive Assistant to the Group CEO, you'll provide cover for the wider Executive PA team, with responsibility for maintaining high levels of confidentiality while delivering a professional and efficient service. From managing calendars to coordinating meetings and events, no two days will ever be the same.

If your personable, enthusiastic, eager to learn and great at maintaining relationships with colleagues, stakeholders and external parties - you're our kind of person Top up with fab communication skills, ability to use your initiative and organisational skills - you'll be ready for anything

Working flexibly, you'll spend most of your time working from home, ideally you'll live a commutable distance from our offices in either Salford Quays, Manchester or Haywards Heath, West Sussex - as you'll be required to attend our office when the Execs meet. But of course, it’s your choice - if you prefer to be in the office more - that's good with us too.

We’d love to have you on the team if you have these skills:

PA Experience to a Team and/or Directors - providing comprehensive support to teams and directors, ensuring efficient workflow and effective communication. Highly Organised and Systematic - high level of organisation and a systematic approach to tasks, ensuring that all projects are executed smoothly and efficiently. Efficient and Attention to Detail with the Ability to Multi-task  - combines efficiency with meticulous attention to detail, expertly handling multiple tasks simultaneously without compromising quality. Strong Written and Verbal Communication Skills ​- excellent written and verbal communication skills, ensuring clear and effective interactions with stakeholders at all levels.

Job Responsibilities

Manage and co-ordinate Senior Executives/Manager diaries with conflicting priorities and able to resolve clashes swiftly and troubleshoot or escalate, as appropriate. Provide efficient support to the Group CEO’s Executive Assistant and other Executive P.A.’s Provide admin support to Executives Co-ordinate arrangements for internal and external meetings (accommodation, itineraries, catering, travel) nationally and internationally (travel not required). Organise, facilitate and attend (where necessary) meetings and events. Process expense claims and purchase orders, invoices and receipting. Support with email management where required, using own initiative to prioritise emails and flag important emails where necessary. Assist with the production of documents and presentations, when required. Welcome guests to the offices by greeting them and ensuring all their requirements are met during their visit to the First Central office. Communicate professionally both internal and externally with key stakeholders. Support with personal commitments on an ad hoc basis. Comply with the requirements, and act in accordance with, the Group Code of Conduct and Fitness and Propriety policies at all times. Ensure compliance with Company Policies, Values and guidelines and other relevant standards/ regulations at all times.

Experience, skills and knowledge

PA experience to a Team and/or Directors Highly organised and systematic Efficient and attention to detail with the ability to multi-task Strong written and verbal communication skills Good time management and organisation skills, with the ability to work on own initiative The ability to work in a proactive manner, on own initiative Good IT skills including Excel, Word, Outlook and PowerPoint Some understanding of the business objectives and operations Knowledge of FCA requirements (including The Consumer Duty)

Travel

Occasional travel required across all First Central office locations.

Behaviours

A confidential and professional approach is essential Display tact and discretion Demonstrate integrity and respect Self-motivated and enthusiastic Confident and happy to engage with colleagues at various levels of seniority Embrace, embed and incorporate the Company values An organised and pro-active approach Emphasis on attention to detail and accuracy A flexible approach and positive attitude Strives for continual improvement

But it's not just about the work, we believe in a supportive and collaborative environment. We celebrate achievements together and have fun along the way. You'll never feel like just another employee here - you'll be part of our family.

So what are you waiting for? Take charge of your career and apply now to join the PA dream team. Your future starts here

What can we do for you?

People first. Always. We’re passionate about our colleagues and know the best people deserve an extraordinary working environment. We owe it to them so that’s what we offer. Our workplaces are energetic, inspirational, supportive. To get a taste of the advantages you’ll enjoy, take a look at all our perks in full .

Intrigued? Our Talent team can tell you everything you need to know about what we want and what we’re offering, so feel free to get in touch.

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