Executive Assistant
6 months ago
Position Summary:
This is a 100% in-person position and not eligible for consistent hybrid work unless approved on a case by case basis by the ED.
**General administrative support: 50%**
- Providing general assistance to the Executive Director including coordinating calendar and appointments as needed, prioritising demands and scheduling important meetings with internal/external individuals,
- Managing the monthly Purchasing Card transaction reviews
- Keeps management informed by reviewing and analysing special reports; summarising information; identifying trends.
- Work proactively with internal constituents to drive, evolve and execute on our relationship strategies
- Maintaining strong working relationships with all units in NYU London and other NYU operations
- Coordinate with IT department on all office equipment
- Organise the office layout and ordering stationery and equipment
- Assist with NYUL’s emergency preparedness and continuity planning
**Projet Management: 25%**
- Assist with various administrative tasks including meeting room allocation and bookings
- Oversee procurement needs for the ED and SLT in accordance with NYUL procurement procedures and signatory authority; including the monitoring of all order requests to ensure timely processing
- Assist with projects and improvement initiatives
- Assist with general office enquiries and data entry needs
- Manage ED's time: determine meeting schedule including deciding who to schedule and when based on an assessment of ED's prior commitments and current priorities and the needs of individual(s) requesting appointment
- Other duties as assigned by the ED and SLT
- Manage discrete projects providing support to various team members on behalf of the Executive Team to improve effectiveness by increasing collaborative practices.
- Create and manage project timelines for office-related projects.
- Provide direct support or assign and supervise support to staff on distinct projects or external collaborations on behalf of the Executive Team.
- Maintain a calendar of professional memberships, development opportunities and conferences and coordinate registrations, travel, etc. for the staff team.
**Hospitality 20%**
- Organising off/on-site events, conferences, activities and meetings as required (online and in person)
- Organising schedules for visitors to NYUL, including coordination of guests
**Other administrative duties as assigned by the ED and SLT: 5%**
Qualifications:
**Required Education**
- Educated to degree level in an appropriate discipline, or equivalent
**Required Experience**
- Proven office management, administrative, or assistant experience
**Required Knowledge, Skills, and Abilities**
- Team player
- Strong organisational ability
- Excellent interpersonal and written communication skills
- Excellent numeracy skills
- Be willing to work on own initiative with little supervision
- Excellent networking and relationship manager skills - and the ability to motivate and influence supporters or customers to reach targets.
- Excellent communication and presentation skills (face to face, written and phone)
- Experience of working as a team, and also working unsupervised.
- Must be able to preserve and foster a collaborative, positive work environment and external reputation and will model high ethical conduct and inclusion throughout the organisation
**Preferred Experience, Skills and Abilities**
- Experience of working within Higher Education
- Relevant experience
Additional Information:
Benefits: 28 days annual leave, USS pension scheme and private medical insurance (optional)
NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.
EOE/AA/Minorities/Females/Vet/Disabled/Sexual Orientation/Gender Identity
-
Executive Assistant
7 months ago
London, United Kingdom Delta Executive Search Full time**What We Offer**: - Genuine support and ongoing mentorship from senior partners of the business and colleagues - Fast paced and entrepreneurial business environment - Professional offices in the City **Requirements**: - Proven experience in calendar management and administrative support - Excellent communication skills, both written and verbal - Strong...
-
Executive Contracts Specialist
4 days ago
london (city of london), United Kingdom 1st Executive Full time**Job Title:** Executive Contracts Specialist**About the Role:** We are seeking an experienced Contract Manager to support our Head of Contracts and Procurement in delivering effective contract oversight, supplier management, and compliance across the organisation.**Key Responsibilities:Lead the full lifecycle management of key contracts, ensuring robust...
-
Executive Assistant
6 months ago
London, United Kingdom Australasian Recruitment Company Full timeThis is a 6-month temporary opportunity to work as an Executive Assistant for an Industry leading technology organisation focusing on AI and the benefits it can provide across all sectors! **Executive Assistant Responsibilities**: - Supporting up to 2 executives by providing proactive and efficient administrative assistance - Managing complex international...
-
Executive Assistant
5 months ago
London, United Kingdom Australasian Recruitment Company Full time**Executive Assistant** *** **Salary: £42,000 per annum** This is a permanent position working as an Executive Assistant supporting a leading financial wealth company in London. **Executive Assistant Responsibilities**: - Ensuring the smooth running of events from start to finish whilst carrying out efficient day-to-day - Managing the end-to-end...
-
Executive Assistant
8 months ago
London, United Kingdom Australasian Recruitment Company Full time**EXECUTIVE ASSISTANT** This is a permanent position working as an Executive Assistant supporting a leading financial wealth company in London. **EXECUTIVE ASSISTANT RESPONSIBILITIES**: - Ensuring the smooth running of events from start to finish whilst carrying out efficient day-to-day - Managing the end-to-end onboarding process for new clients,...
-
Executive Assistant
6 months ago
London, United Kingdom Australasian Recruitment Company Full time**Executive Assistant** *** **Salary: £27.81 Per Hour** This 6-month temporary opportunity is a traditional Executive Assistant role supporting a very busy executive and team with diary management, travel coordination, expenses, stakeholder engagement, and compiling reports on performance and staff feedback. You will be a go-to person in the office...
-
Executive Assistant
7 months ago
London, United Kingdom Stability AI Full time**Executive Assistant to the Executive Team** **About Stability AI**: **About the Role**: The Executive Assistant (EA) is a pivotal role which will provide exceptional support and service to the Chief Operating Officer (COO - UK based) and Chief Technology Officer. This person will be required to support the rest of the Executive Team at Stability AI as and...
-
Executive Assistant
6 months ago
London, United Kingdom Australasian Recruitment Company Full time**Executive Assistant - Hybrid** **Salary: £22.41 per hour** *** This is a great opportunity for an Executive Assistant to work for a leading broadcasting company for 6 months! In this role of Executive Assistant you will be supporting one of the company’s Senior Vice Presidents. **Executive Assistant Responsibilities**: - Diary management -...
-
Executive Assistant
6 months ago
London, United Kingdom Page Personnel Full timeWorking for a not for profit organisation - Housing - Supporting a Chief Executive & Management Team **About Our Client**: Executive Assistant to Chief Executive - not for profit organisation. - £31,525 per annum - Offices in North London - Not for profit organisation - Housing focused Executive Assistant to Chief Executive - not for profit...
-
Executive Assistant
8 months ago
London, United Kingdom dearCoffee Full timedearCoffee, a renowned coffee brand, is currently seeking a skilled and organized Executive Assistant to join our team. As an Executive Assistant, you will provide high-level administrative support to the executive team and contribute to the smooth operation of the company. The Executive Assistant to the CEO will handle administrative tasks, schedule...
-
Executive Assistant
6 months ago
London, United Kingdom Australasian Recruitment Company Full time**Executive Assistant** *** **Salary: £30.28 per hour** This will be a Senior Executive Assistant role supporting three very busy executives with diary management, travel coordination, expenses, stakeholder engagement, and compiling reports on performance and staff feedback. You will also support key company projects ensuring these hit time deadlines and...
-
Executive Assistant
1 month ago
London, United Kingdom Oriel Partners Limited Full timeWe have a really exciting opportunity for a polished and experienced Executive Assistant who is looking for their next role within a creative field. Our client is a luxury furniture company based in the heart of Chelsea who are looking for an Executive Assistant to support the Founder and help to manage the day-to-day operations of the company. Excellent...
-
Executive Assistant
2 weeks ago
London, United Kingdom Victoria Lindfield Associates Full timeExecutive Assistant - global energy firm, City - £50k plus bonus and benefits Hybrid (3 days in office), 9-5:30pm We are thrilled to be working with an innovative, expanding global energy firm (known for their inclusive and welcoming culture) who are recruiting for an Executive Assistant to support three C-Suite executives. With offices and operations...
-
Executive Assistant
6 months ago
London, United Kingdom Digby Morgan Full timesummary - _ london, london_ - _ £46,248 - £48,000 per year, holiday, pension_ - _ permanent_- specialism - secretarial & admin- reference number - GMMEA0324 - job details - Position: Executive Assistant - Contract: Permanent - Location: North London - Hours: Hybrid 2 days working from home, Full-time, Mon-Fri**Salary**: £46,248k - £49k (DOE) - Our client...
-
Executive Assistant
4 weeks ago
London, Greater London, United Kingdom undisclosed Full timeExecutive Assistant**Job Summary:**We are seeking a highly skilled Executive Assistant to join our team at undisclosed. As an Executive Assistant, you will provide dedicated support to the Mayor, ensuring high-quality, proactive, and timely executive support.**Key Responsibilities:*** Monitor and prioritize workloads for the Mayor, including management of...
-
Executive Assistant
6 months ago
London, United Kingdom Australasian Recruitment Company Full time**EXECUTIVE ASSISTANT** An exciting opportunity to support a leading sales website CEO! **EXECUTIVE ASSISTANT ROLE**: - Managing the end-to-end onboarding process for new clients, ensuring all necessary documentation and information are collected accurately and in a timely manner - Coordinating with various internal departments to facilitate the smooth...
-
Executive Assistant
6 months ago
London, United Kingdom Give A Grad A Go Full timeCompetitive salary of £40,000 - £50,000 DOE - Flexible working opportunities - Employee health and wellness discounts *** **Company profile - FinTech Firm** In this Executive Assistant role in London, you will be joining the London office of a FinTech company, which is making waves within the financial technology sector. Its Asset Management platform is...
-
Executive Assistant
6 months ago
London, United Kingdom Page Personnel Full timeA fantastic opportunity for a Executive Assistant - To join a Charity based in London **About Our Client**: A London based Charity looking for a Executive Assistant to join the team based in Central London - Acting as the first point of contact for the Exec Director for all Admin tasks - Fully coordinate meetings including; preparation and minute-taking...
-
Executive Assistant
6 months ago
London, United Kingdom Joss Search Full time**Executive Assistant to UHNW/Founder & Managing Partner**: **Mayfair**: **From £80k**: The Client Our client is the UHNW/Founder and Managing Partner of a global private equity fund headquartered in the US, with a London office based in Mayfair. He also holds a number of other senior advisory positions across the world. The EA Role As the Executive...
-
Executive Assistant
6 months ago
London, United Kingdom Australasian Recruitment Company Full time**EXECUTIVE ASSISTANT** An exciting opportunity to join a leading educational institution as an Executive Assistant for 1 month! **EXECUTIVE ASSISTANT ROLE**: - Managing the diary, preparing for meetings and making travel arrangements - Attending and taking minutes at project meetings as and when required - Maintaining first point of contact for enquiries...