Contract Administrator

3 weeks ago


Crawley, United Kingdom Mitie Full time

**Job Overview**:

- **Contract Type**: Permanent
- **Hours**: 40 hours per week
- **Salary**: £24,000-£25,000 per annum
- **Location**:Thales, Manor Royal, Crawley, West Sussex, RH10 9HA

In your new role as a Contract Administrator, you will play a vital role in supporting the Thales contract team at Crawley. Your role will require daily use of Maximo 7.6 and SAP to help manage WO's, progress PO's with suppliers and manage the day to day churn of jobs processed through the helpdesk to ensure we are working as efficiently and effectively as possible.

Job objectives and responsibilities:
You will be expected to carryout duties in compliance with Mitie Policies and Procedures as well as performing tasks in a professional manner to a suitable standard to meet both Client and Mitie expectations. To ensure that so far as is reasonably practicable Mitie reacts efficiently and effectively in line with client SLA's and KPI's. You will ensure the effective planning of reactive tasks and the allocating of ppm tasks using standard times and utilisation tools for the field delivery Team.

**Administration Tasks**:

- Customer Service to include - job updates, queries, general information
- Raising jobs and SLA review of task
- Requesting quotes and submitting them updating the quote log
- Raising PO's, supporting approve to pay and PO uplifts
- Ordering parts checking value for money
- Uploading certificates in Maximo. closing down jobs with the correct information and ensuring compliance
- Supporting engineers with queries or PO's i.e. PDA issues, Timesheets, correcting job assignments, general enquiries
- Scheduling contractor works PPM's and Reactive works and to Close down PPM's for subcontractors
- Work with suppliers chasing updates, certificates, paperwork, general enquiries
- Realigning PPM's with support from the asset care team and supervisor
- Chasing accounts to support weekly WIP and billing
- Working closely with the FM's, M&E Supervisors and TSOC Team
- High levels of communication with the Engineers, Supply Chain, Compliance and Quoted Works Co-ordinators
- The effective planning and utilisation using standard times and scheduling tool to aid the completion of all Reactive/PPMs within the month.
- Ensuring good decisions regarding subcontracting and re-allocate accordingly to the Supply Chain
- In addition to the duties and responsibilities outlined you may be required to perform other duties assigned and requested by the Line Manager

**What we are looking for**:
In order to be successful in this role you should have experience within a similar role. You will have good working knowledge of Microsoft packages and PC's, with excellent written and verbal communication. You will also have a positive can-do attitude with the ability to work well under pressure to ensure deadlines and targets are met.

Additional Information

Note: This job description is intended to give the post holder an appreciation of the role envisaged for this position and the range of duties undertaken. Specific tasks and objectives will be agreed with the post holder throughout the period of employment. The job description may be varied from time to time by the Company to reflect changes in the post holder's role and/or the needs of the business.



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