HR/payroll & General Administrator
6 months ago
Ledwood are looking for a **HR/ Payroll General Administrator** to support our project teams from our Head Office in Pembroke Dock.
Main point of contact between the project team and head office, in relation to HR & Payroll queries and administration and to assist the onsite project management team with general administrative duties.
Ideally a background understanding within the Engineering Oil&Gas sector.
Location: Pembroke Dock, Pembrokeshire
Working Hours: Based on 38 hours per week
Experience in Payroll or Recruitment within Mechanical Oil, Gas & Energy sectors preferable but not essential.
**Your new position will involve**:
- Maintains employee confidentiality and protects payroll operations by keeping information confidential.
- Complies, completes and submits Daily Labour Allocation returns reports for review and approval prior to processing payments.
- Completes daily attendance checks and follows up on any employee absences
- Provides time off reports to onsite management
- Follows up on missing clock data entries.
- Prepares labour audit return reports for auditing purposes.
- Collates any HR/ payroll queries and Project Teams for review / enters responses.
- Contributes to team effort by accomplishing related results as needed (site or office based)
- Contributes to team effort by supporting, communicating and accomplishing related results as required.
- Assist with HR Administration duties such as but not limited to:
- Assisting employees to complete online inductions, starter packs, online time off requests etc.
- Taking Minutes of Meetings such as investigations, disciplinaries, grievances
- Assist with Recruitment Calls in line with the company’s recruitment procedure.
- General Administration as directed by your Line Manager.
**Our expectations of you will be to**:
- Ability to communicate effectively within a team
- Follow clear instructions and processes / procedures
- Take responsibility and accountability for their own actions
- Demonstrates commitment to always working safely
- Flexibility to comply with company and client requirements
- Ability to work with other team members / disciplines and in a multi - cultural environment
- Desire for self-development; to learn and develop within the role and develop others when required.
- Use of initiative/ be proactive to problem solve or work without direct supervision.
- Behaves in an honest, fair and ethical manner.
- Efficient in Microsoft Office - e.g excel, word and outlook
- Strong organisational, planning and time management
- Working in a fast paced environment
- Flexibility to visit our different site locations if the business requires
**Training / Qualifications**:
- GCSE’s Maths & English C or above
- Desired further education certificates / degree level
- Desired previous experience within a timekeeping role or recruitment role
- Desired previous experience within an similar role within the Oil/Gas Industry
- Desired knowledge/ understanding of NAECI (Blue Book)
**Rate of Pay**: Depending on experience, this will be discussed with each applicant.
- Must be eligible to work in the U.K_
- Please note that due to our ongoing commitment to the current Ledwood workforce who have already shown interest in being a part of this team and have demonstrated that they the right attitude, skills and experience, some or all of the positions contained within this advert may be filled by the internal movement of existing employees. As a result, it is possible that no external hires may take place._
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