Administration Assistant

6 months ago

Pembroke Dock, United Kingdom Svitzer Marine Full time

**Administration Assistant - Milford Haven**

Svitzer is a leading global towage and marine services provider listed on Nasdaq Copenhagen. Founded in 1833, Svitzer builds on almost 200 years of experience, and our powerful tugboats and experts in towage work tirelessly to keep goods flowing, businesses thriving, and communities connected. Today, Svitzer is a leading global port and terminal infrastructure provider, serving approximately 2,000 customers in 141 ports and 40 terminals across 37 countries through a fleet of 456 vessels, and with more than 4000 employees.

As our new Administration Assistant, you will provide efficient administration and operational support to the Mooring Manager and the Milford Haven operation.

This position is based at Pembroke Dock but from time to time as part of the role you may be required to travel within the UK and to other global locations. This will be a office based role, no option for hybrid working.

**Key Responsibilities**
- Greeting clients and visitors to the office.
- Ensure that incoming and outgoing post is distributed, collected, and posted daily (weekdays).
- Filing and updating of correspondence, electronically and paper based.
- Assist with Marine matters on a day-to-day basis and update the required databases.
- Assist in the completion of the crew payrolls liaising with crew and payroll bureau in line with required deadlines and payroll procedures.
- Maintain the crew’s personnel files and ensure all certification is kept up to date electronically.
- Assist in the process when required to input all operational invoice information into sales database in order to keep an accurate record of work performed, and to facilitate efficient production of sales invoices.
- Collating information and preparing reports for the operation as required.
- Populate spreadsheets to capture data.
- Waste management bookings and record keeping.
- Taking, producing, and distributing of meeting minutes when required.
- Arranging customer/client and staff events when required.
- Receipt in delivery notes as required.

**Who we are looking for.**
- Excellent organisational, time management and planning skills
- High level of professionalism, honesty, and integrity
- The ability to work independently as well as in a team.

**To be successful, you need to demonstrate**:

- Knowledge of the Marine Industry and Marine Operations. Desirable but not essential.
- 5 GCSEs (or equivalent) at grade C (4/5) including Maths and English.
- NVQ 2/3 in Business Administration desirable
- Excellent interpersonal skills and ability to communicate at all levels.
- Excellent written and oral communication skills.

**Building a Diverse Workplace**

In Svitzer we value the diversity of our talent and will always strive to recruit the best person for the job - we value diversity in all its forms, including but not limited to gender, age, nationality, race, sexual orientation, disability, or religious beliefs. We are proud of our diversity and see it as a genuine source of strength for building high performing teams.

**Benefits**:

- Company pension
- Cycle to work scheme
- Free or subsidised travel
- Free parking
- Health & wellbeing programme
- Life insurance
- On-site parking
- Private dental insurance
- Private medical insurance
- Sick pay

Schedule:

- 8 hour shift
- Holidays
- Monday to Friday

Supplemental pay types:

- Bonus scheme

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Administration: 3 years (preferred)

Work authorisation:

- United Kingdom (preferred)

Work Location: In person

Reference ID: JR2070

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