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Pa to The Directors

2 months ago

Leeds, United Kingdom Equinox Group Full time

Equinox is a globally recognised Exhibition Company encompassing all aspects of an Exhibition stand build from inception to completion.

Our Directors are looking for a Personal Assistant to support them on a day to day basis. The role is based at Head Office with all colleagues working under one roof. This leads Equinox to be a sociable yet corporate working hub with an excellent team working towards the same goal.

**Key responsibilities of the role are;**
- Proactively managing complex diaries for Directors.
- Answering telephone calls in a timely fashion, taking clear and detailed messages.
- Organising internal and external meetings, greeting visitors, and arranging client refreshments
- Co-ordinating Director movements and making travel arrangements.
- Managing the process of submitting Directors expenses in a timely manner.
- Co-ordinating the completion of document production, file management, photocopying and scanning services, organising couriers, sending out of letters.
- Undertaking any departmental specific tasks.
- Demonstrating flexibility with working practices/processes in line with the business need, especially in times of pressure/ high workload.
- Assisting other members of the department, both proactively when required and work effectively with support departments as required.
- Co-ordinate the commissioning and provision of briefing materials to assist the business deliver within deadlines.
- Ability to adapt to different working styles.
- Highly accurate and reliable.
- Ability to communicate at all levels both internally and externally.
- Keen eye for detail with ability to prioritise and meet deadlines.
- Occasional support in personal appointments.
- Have a high level of confidentiality and integrity

**Personal attributes required for the role are;**
- Previous PA experience
- Exceptional standard of written and verbal communication
- Proficient multi-tasker
- Competent with the Microsoft Office suite
- Team player
- Excellent interpersonal skills
- Solutions focused.
- Have a high level of confidentiality and integrity.
- Exceptional attention to detail
- Excited to work in a fast paced environment.

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**Job Types**: Full-time, Permanent

**Salary**: £20,000.00-£28,000.00 per year

**Benefits**:

- Bereavement leave
- Casual dress
- Company events
- Company pension
- Free or subsidised travel
- Free parking
- Life insurance
- On-site parking
- Private medical insurance
- Sick pay

Schedule:

- 8 hour shift
- Holidays
- Monday to Friday

Ability to commute/relocate:

- Leeds: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Reference ID: EQ/LM/ PA001