Legal PA

4 weeks ago

Leeds, Leeds, United Kingdom Grist Legal Recruitment Full time
Legal PA

An outstanding opportunity for an experienced Legal PA to join a Leeds law firm with hybrid and flexible working arrangements.

the Legal PA will work as part of the Employment division

The Role and Responsibilities

The Legal PA's principal role is to provide support to the Employment & Pensions Partners and Legal Directors in relation to client relationships and to ensure a high quality legal service to our clients.

The role will support them in providing a client focused business support service and assisting them with their day to day workload.

This role will require police vetting to be able to assist with certain clients.
The main duties of a Legal PA will include, but are not limited to:

  • Supporting the Partners and Legal Directors in business development activities, including arranging and coordinating meetings and events (online and in person), research, collation and preparation of materials and processing associated expenses;
  • Diary, Inbox and 'Todo List' Management for Partners and Legal Directors;
  • Supporting Partners and Legal Directors in the day to day delivery of legal services to clients, including preparation of letters and emails and management of documents;
  • Where required, supporting the Partners and Legal Directors with the organisation of travel arrangements, booking and confirmation of reservations and dealing with related invoices;
  • Liaising with Legal Administrators and floor support units over bundle preparation, filing, scanning, copying etc.
  • Taking internal and external telephone queries, responding as appropriate and/or ensuring that all messages are passed on in a timely manner ;
  • Day to day client management support for Partners and Legal Directors (where applicable), monitoring post and/or emails and dealing with as appropriate, ensuring that all client related correspondence is passed on to an appropriate feeearner if the relevant person is out of the office;
  • Liaising with business support departments on behalf of solicitors as required;
  • Preparation of clients reports
  • Managing and arranging a programme of client care and review meetings and preparation of MI materials for them;
  • Working with finance to support in the management of billing and debt management;
Skills and Experience

Candidates should have:

  • Ideally previous Employment/Pensions division experience
  • Advanced knowledge of One Place system, Microsoft Word, Outlook, Excel, PowerPoint, Visual Files, Winscribe and the Internet
  • Excellent telephone manner and, after training, competent knowledge of telephone system
  • Excellent communication, organisational and team skills
  • Excellent attention to detail
  • Flexible and dependable, able to take the initiative
  • Able to remain calm under pressure
  • The ability to work to tight deadlines on a daily basis
  • Conscientious, approachable and enthusiastic
  • Quickly builds respect and trust

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