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Legal Administrator

2 months ago

Leeds, Leeds, United Kingdom Williams Lea Limited Full time

Job Summary

Williams Lea Limited is seeking a skilled Legal Administrator to provide administrative support to our clients in the legal sector. As a key member of our team, you will be responsible for ensuring the smooth operation of our clients' administrative tasks, allowing them to focus on fee-earning activities.

Key Responsibilities

  • Provide administrative support to Fee Earners, including attending to instructions and carrying out tasks in accordance with standard operating procedures.
  • Conduct electronic checks and client due diligence in accordance with Anti-Money Laundering regulations.
  • Send standard emails and update data on CRM systems.
  • Handle calls and provide a defined administrative service, including file opening and closing.
  • Ensure all work is completed to the highest standard and raise queries and concerns with designated individuals as required.
  • Record tasks and other management information, complete reporting tasks, and produce and maintain Excel spreadsheets as needed.
  • Liaise with fee earners, PAs, secretaries, and other business support departments as required.
  • Contact clients to gain personal and/or matter-related information.
  • Take an active role in the care of clients and be familiar with all processes.

Requirements

  • Advanced knowledge of Microsoft Word, Outlook, Excel, PowerPoint, research tools, and other systems implemented by the firm.
  • Excellent telephone manner and competent knowledge of telephone systems.
  • Excellent communication, organisation, and team skills.
  • Excellent attention to detail.
  • Flexible and dependable, able to take the initiative.
  • Able to remain calm under pressure and work to tight deadlines and defined SOPs.
  • Conscientious, approachable, and enthusiastic.
  • Able to quickly build confident, respect, and trust with others.
  • Have a positive approach to daily tasks and a solution-focused working method.

Benefits

  • 25 days holiday, plus bank holidays.
  • Salary sacrifice schemes, retail vouchers, including our TechScheme.
  • Life Assurance.
  • Private Medical Insurance.
  • Dental Insurance.
  • Health Assessments.
  • Cycle-to-work scheme.
  • Discounted gym memberships.
  • Referral Scheme.

Equality and Diversity

Williams Lea Limited values the differences that a diverse workforce brings to the organisation and will not discriminate because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (which includes colour, nationality, and ethnic or national origins), religion or belief, sex, or sexual orientation.