Admissions Administrator

7 months ago

Glasgow, United Kingdom University of Glasgow Full time

**Job Purpose**
The post holder will provide high-level, effective, efficient and consistent administrative support within the Undergraduate Medicine Admissions Team at the University of Glasgow.

**Main Duties and Responsibilities**
1. Provide appropriate, accurate and sensitive advice and guidance to prospective, current and unsuccessful applicants in accordance with MBChB entry requirements.
2. Co-ordinate MBChB applicant interviews, to provide an efficient and positive interviewee/interviewer experience, including maintaining the interviewer database, booking and preparing interview rooms, collation of paperwork and problem-solving issues that may arise for interviewers or interviewees on the day.
4. Work closely with the UG Medical School Admissions Group to monitor the admissions process to ensure agreed deadlines and targets are met, including analysis and monitoring of applicant data.
5. Assist the UG Medical School Manager and Deputy Manager in preparing accurate data for Freedom of Information responses within required timescales.
6. Take an active role in the co-ordination and administration of a range of MBChB recruitment-related events. Attend recruitment events as a welcoming and knowledgeable UG Medical School representative.
8. Work closely with the UG Medical School Manager and Deputy Manager to ensure that students from partner institutions are transferred in line with institutional agreements.
9. Maintain the MBChB Admissions webpages to ensure that information is accurate and up to date.
10. Clerk and support the MBChB Admissions Committee, which normally meets twice each academic session.
11. Support the MBChB Admissions Operations Group, which normally meets monthly through the academic session, providing current data to allow decision making around intake targets.
12. Work closely with the UG Medical School Manager and Deputy Manager to prepare and co-ordinate Undergraduate Medicine’s three Open Days and one Offer Holders’ Day each year, including liaison with University and NHS staff and student volunteers.
13. Assist with the on the day administration for the MBChB annual cycle of clinical assessment (OSCEs) as required.
14. Any other reasonable duties as requested by the Undergraduate Medical School Manager or Deputy Manager.

**Knowledge, Qualifications, Skills and Experience**

**Knowledge/Qualifications**

**Essential**:

A1 Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills through personal development and progression in a similar role(s). Or, Scottish Credit and Qualification Framework level 7 (SVQ level 3, HNC) or equivalent, and experience of professional development in a similar role.

**Desirable**:

B1 Educated to degree level.

**Skills**

**Essential**:

C1 Excellent oral and written communication skills, including tact, diplomacy and discretion.
C2 Highly proficient in the use of MS Excel and MS Office.
C3 Outstanding interpersonal skills with confidence to provide excellent customer service.
C4 Ability to plan and prioritise own workload effectively demonstrating a proactive approach to problem solving.
C5 A proven ability to build and maintain good working relationships with colleagues.
C6 Proven ability to work autonomously as well as part of a team.
C7 Accuracy and attention to detail.
C8 Excellent time management skills and the ability to multi-task on several projects concurrently.
-

**Desired**:

D1 Knowledge of the Glasgow MBChB programme.
D2 Knowledge of the higher education admissions cycle.
D3 Awareness of the entry requirements and professional expectations for undergraduate medical students.
D4 Awareness of GDPR legislation.
D5 Awareness of Freedom of Information legislation.
D6 Knowledge of University Business Systems including Bi-Query and QlikView.

**Experience**

**Essential**:

E1 Significant experience of working in a busy office environment.
E2 Experience of overseeing the work of a small team.
E3 Significant experience of working with and manipulating large datasets.
E4 Experience of managing workload to ensure that weekly, monthly and annual timelines are met.
E5 Experience of processing confidential information.
E6 Experience of responding to requests for personal information within a GDPR framework.

**Desirable**:

F1 Experience of working in the higher education sector.
F2 Experience of the higher education admissions cycle.
F3 Experience of committee support.
F4 Experience of using MyCampus.
F5 Experience of web editing software T4.

**Terms and Conditions**
Salary will be Grade 5, £25,138 - £29,605 per annum.
This post is full time (35 hours p/w) and open ended (permanent).
As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity.
As a valued member of our team, you can expect:

1 A warm welcoming and engaging organisational culture, where yo

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