Admissions Registrar

**The Aims of the School**

Hutchesons' Grammar School aims to provide boys and girls with a broad Scottish education, with the emphasis on academic excellence.

Founded in 1641, Hutchesons’ is a famous school which has always been at the forefront of teaching and learning in Scotland. Nowadays, it is a large and dynamic school of great vitality and diversity, where nearly 1400 pupils from primary one right through to sixth year follow a broad curriculum, blending the traditional and the modern. Experienced teachers are one of
Hutchesons’ greatest strengths, along with the resources they need to do their job to the highest possible standards.

Hutchesons’ pupils excel in a wide variety of sports both nationally and internationally, and the quality of performance in music, drama and the arts is equally high. All pupils can follow a structured programme in and out of the classroom which broadens their outlook and helps them develop their interests and enthusiasms. There are many opportunities for involvement in clubs and societies, community work and charity fund-raising, visits and tours both within the UK and abroad, and for the Duke of Edinburgh award scheme.

As individuals, Hutchesons’ pupils are encouraged to develop confidence, self-discipline, integrity, courtesy and consideration for others. They are part of a large community of learners, where every individual is important. They learn to be thoughtful, articulate and well
- read and to have a clear idea about how they want to live their lives beyond school and university.

Scots have always valued education very highly, and for over three centuries Hutchesons’ has sent young men and women out into the world secure in the knowledge that they are part of that tradition.

**JOB DESCRIPTION**

**Overview**

Reporting to the Senior Depute Rector, we are looking to appoint a motivated and enthusiastic Admissions Registrar on a full-time, permanent basis who will be responsible for the day-to-day management of the Admissions process for the Primary and Secondary Schools and who thrives on delivering an exceptional and engaging experience to prospective parents, pupils and their families from the initial point of contact through to student arrival and beyond.

Main

**Responsibilities**:

- Plan, organise and welcome families into the school for visits/tours.
- Be part of the team arranging Open Morning and work closely with Marketing Department to enhance the visitor experience and promote the school.
- Ensure all communications and interactions with prospective families are met with a friendly, professional and personal approach
- Attend Open Mornings/Open Doors events at Primary and Secondary School
- Attend New Parents’ Evenings in May/June
- Liaise with Heads of House for new entrants
- End of year processes; request pupil files, make up new pupil files, move files forward in base for the new session. Remove leavers and S6 year group (empty files and have ready for scanning )
- Engage with Trust Office for Leavers and Joiners as well as SLT and House staff - and the Cash Office

Pupil Assessments (Held each year in January)
- Liaise with the Bursar and his PA.
- Liaise with Admissions Administrator to organise SLT interviews and to request school reports from current schools
- Following Open Morning events and visits, communicate information for entrance assessment day and answer bursary enquiries
- Liaise with Support for Learning Department for additional arrangements for assessments
- Liaise with English and Maths Departments for sample papers as required
- Liaise with the Primary School Secretary and SLT for Primary admissions, visits and then assessments.

Experience and Knowledge
- Previous experience of working in a school environment (desirable).

Abilities, Skills and Attributes
- Be well presented with a professional and personable manner towards potential parents, in person and via all forms of communication.
- The importance of understanding the independent sector and being able to explain the benefits of an independent education and all we can offer.
- Excellent communication skills (written and verbal) and listening skills both on the telephone and in person with a focus on excellent customer service
- Proficiency in MS Office (Word, Excel, Outlook, Powerpoint) database packages and internet systems.
- A team player with a pro-active/can do approach to tasks and problem solving.
- Promote the ethos of Hutchesons’ and share information with prospective families
- Excellent time-management and organisational skills with the ability to multi-task and manage own workload efficiently.
- Excellent administrative skills with attention to detail and the ability to use initiative and prioritise workload.
- Experience of working in a fast-paced environment, ideally a school.
- Demonstrate attributes of confidentiality, discretion, tact and diplomacy.
- Show initiative, drive and commitment to ongoing improvement.
- Demonstrate an apti