Project Administrator

2 weeks ago


London, United Kingdom Abt Associates Full time

Our growing company is seeking to hire a project administrator to assist our project managers in organising our ongoing and new projects. This task involves supporting the mobilisation and delivery of projects through contracting consultants and subcontractors, completing checklists and adhering to internal policies and processes.

You will be able to work with recruitment, delivery and legal teams to make sure the necessary steps are completed in the contracting process. You will also support project administrative tasks, reviewing schedules, timesheets, budgets, and expenditures, organising and participating in stakeholder meetings, and ensuring that deadlines are met in a timely manner.

**Project Administrator Responsibilities**:

- Provide routine administrative and logístical support to a project or programme. Internally assisting with contracting, logistics, routine research or program administration. Support compliance with corporate and project systems, policies and procedures; maintain key documents, archiving and record-keeping requirements.
- Maintaining and monitoring project plans, schedules, work hours, budgets, and expenditures.
- Organising, attending, and participating in stakeholder meetings.
- Documenting and following up on important actions and decisions from meetings.
- Preparing necessary presentation materials for meetings.
- Ensuring project deadlines are met.
- Determining project changes.
- Providing administrative support as needed.
- Undertaking project tasks as required.
- Developing project strategies.
- Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.
- Assess project risks and issues and provide solutions where applicable.
- Ensure stakeholder views are managed towards the best solution.
- Chair and facilitate meetings where appropriate and distribute minutes to all project team members.
- Create a project management calendar for fulfilling each goal and objective.

**Project Coordinator Requirements**:

- Proactive, organised, methodical, attentive to detail, team player and flexible
- Work is routine or follows standard procedures.
- Exceptional verbal, written, and presentation skills.
- Exceptional verbal, written, and presentation skills.
- Ability to work effectively both independently and as part of a team.
- Experience using computers for a variety of tasks.
- Knowledge of file management, transcription, and other administrative procedures.
- Ability to work on tight deadlines.
- Desirable but not essential - Bachelor's degree in business, project management or development studies.



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