Project Administrator

2 months ago

London, United Kingdom Intrelec Full time

**About us**

We are a fast-growing electrical contracting business in Wandsworth carrying out installations on project sites across and around London. As the business grows, we require additional staff to ensure that our site teams are properly supported from our head office.

The main purpose of the role is to ensure the delivery of JCA services is of the highest standard and that the company values are observed throughout, ensuring sustainability, value for money and efficiency. The post holder will undertake the production, maintenance, control, issuing and receiving of project documentation throughout the life cycle of the project and ensure this is correctly recorded, filed and saved in line with company procedures. The Projects Administrator will also support the project team as required in the function of the contract in regards, meetings, ordering office supplies, minutes of meetings etc.

**KEY ROLE RESPONSIBILITIES**

Coordinating general project administration, including organising meetings, monitoring key dates, following up meeting actions and general activities relating to the successful delivery of the project.

Administration, organisation and co-ordination relating to business-critical documentation, including but not limited to the following: Drawings, project information, O & M documents, PQQ documents, meeting minutes/reports, site logbooks.

General administration including meeting minutes, compiling and updating project reports, progressing invoices, updating and monitoring of site registers.

Maintain familiarity with the Company and projects being undertaken so an enquiry can be directed to the most appropriate member of staff promptly.

Help develope and maintain the administration and maintenance of company records databases accurately and efficiently.

File and archive information that ensures easy retrieval of information on our cloud based servers.

Assist with basic reports by undertaking basic analysis and research.

Type up information as requested accurately and efficiently.

Maintain confidentiality and exercise discretion in relation to all matters and information concerning the Company and clients.

Assisting Site Managers with ordering of site materials and consumables and ensuring booked to correct projects for cost control and monitoring of budget.

Supporting the Contract Manager in assisting with letters of Contracts for Site Agreement.

**QUALIFICATIONS AND EXPERIENCE**

Demonstrates a reasonable standard of education with GCSE Maths and English grade 4 (C) or their equivalent as a minimum.

Office Administration - covering all aspects of office duties from handling mail, invoices and stock control to preparing office documents.

Business and administration - from basic administrative tasks to higher-level support skills, communication, providing reception services, IT skills.

Proficient in Microsoft package to intermediate level.

Highly organised, with strong attention to detail and proven ability to handle multiple tasks simultaneously.

Dependable, flexible, self-motivated and uses initiative in order to effectively solve problems.

**Job Types**: Full-time, Part-time, Permanent, Temporary contract, Fixed term contract
Contract length: 12 months
Part-time hours: 40 per week

**Salary**: £29,115.00-£31,024.00 per year

**Benefits**:

- Flexitime

Schedule:

- Flexitime
- Monday to Friday

Supplemental pay types:

- Bonus scheme
- Performance bonus
- Yearly bonus

Ability to commute/relocate:

- London: reliably commute or plan to relocate before starting work (required)

Work Location: Hybrid remote in London

Expected start date: 08/05/2023

Flextime

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