Receptionist/administrator

1 month ago

London, United Kingdom Project Recruit Full time

**Receptionist/Administrator**

Our client, a large training company, requires a Receptionist/Administrator to be based in Central London, UK.

This is a full-time (7 days per week -rota) Contract role to start ASAP. You may be required to work evenings up until 11pm.

The main purpose of the role is to:

- To provide a comprehensive, effective and efficient front of house service
- To promote equality, diversity and rights in all actions and activities throughout the company.

**Key Skills and Experience**:

- Ideally a minimum of 2 years' experience working within a training environment or training company or exceptional administration and front of house experience
- Process oriented with excellent attention to detail
- Strong customer service skills, ability to be persuasive and diplomatic
- Motivated by being challenged and developing on skills or process to meet challenges
- A strong team player able to see group objective and work with team to meet team targets

**Key Responsibilities**:
**Daily morning tasks**
- Open office and disable alarm
- Turn on lights including glass floor
- Turn dimmers up
- Check the mailbox on the front gate and sort
- Turn on coffee machines and fill up ingredients
- Put milk away and top up jugs
- Tidy chairs, tables, pcs, benches so they are all neat and tables are clear
- Put gate on chain at 08:00 for 30 mins to let people in
- Detach the front door from the mag lock so it opens without hitting the green button, and then reset it when you close up (using device)

**End of the day tasks**
- Tidy chairs table pcs benches
- Top of coffee machines
- Check milk is away
- Flush all toilets
- Throw away anything left out
- Make sure the space is tidy
- Turn off all lights
- Lock all doors - cleaner comes in the evening

**Reception/Administrative Tasks**
- Open and close the training centre/office
- Ensure space is presentable at all time
- Respond to client and delegate queries
- Respond to incoming telephone calls in a timely and professional manner
- Meet and greet clients, trainers and delegates in a friendly and professional manner
- Register delegates
- Management of any issues that may arise
- Provide tea/coffee to clients, trainers and delegates
- Project administration
- Keep an accurate visitor log
- Distribute name badges and collect at the end of each day
- Fire marshal duties where needed
- Monitor inboxes
- Advise on off-site amenities (i.e. local shops and eateries)
- Provide data to managers relating to mandatory course attendance and feedback
- Organise equipment, catering, lighting etc and other room resources
- Maintain stock levels for consumables
- Responsible for the day-to-day management of supplier relationships, key to fulfilling training centre requirements (i.e. refreshments)
- Liaise with trainer/s to ensure their event runs smoothly and log any faults
- Provide a helpdesk service for, learners and staff members ensuring requirements are fully accommodated and an exemplary level of customer service is consistently achieved
- Ensure a professional and friendly focus is reflected in the customer’s experience at all times

**Other**
- List the training centre on room broker sites for hire
- Contact room brokers and estate agencies to market the rooms
- Schedule in room bookings
- Send reminders and chase invoicing
- Negotiate pricing and arrangements for event bookings
- Weekly reporting on revenue and bookings
- Account managing apprenticeship opportunities
- Manage and attend evening events as required

**General**
- Provide cover for colleagues in times of absence
- Maintain confidentiality always
- The post holder is expected to keep themselves updated at all times on relevant policies relating to the company as well as external influences, such as relevant current legislation
- Where you are a member of a professional body you are required to confirm to the professional standards set by that body
- You are required to ensure your registration is current and you practice continual professional development
- The job holder will do all tasks within his/her level of skill and ability

**Job Types**: Full-time, Temporary contract
Contract length: 3 months

**Salary**: £15.00-£18.00 per hour

Work Location: In person

  • Receptionist / Administrator

    6 days ago

    London, United Kingdom Ealing Council Full time

    Job description **South Acton Nursery School and Children’s Centre (SACC)** **Receptionist / Administrator** **Grade 5 Scale Point 12-15: £27,948-£29,355 inclusive** **Full time, 35 hours per week (Monday - Friday 10:30-18:00)** **Part Fixed Holidays from September 2023 (4 days at Easter, 9 days in August)** The governors of SACC wish to appoint a...

  • Receptionist/administrator

    1 month ago

    London, United Kingdom Best Western Northfields Ealing Hotel Full time

    Lower Richmond Properties Lrp We are well-established family-run company managing a large portfolio of stand-alone and mixed-use properties. Serviced and conventional offices, retail units, hotels and leisure and industrial properties. We are currently looking for a talented, smart, efficient, organised, friendly receptionists to join our new team in one...

  • Receptionist and Office Administrator

    2 weeks ago

    London, United Kingdom Page Personnel Full time

    A fantastic opportunity for a Receptionist - To join a Membership body based in Central London **About Our Client**: A great opportunity for a Receptionist and Office Administrator to join a Membership body based in Central London. This role is office based. The successful Receptionist and Office Administrator will be responsible for: - Welcoming incoming...

  • Administrator/ Receptionist

    2 weeks ago

    London, United Kingdom Bupa Global Full time

    Administrator/ Receptionist **Job Description**: **Administrator / Receptionist** **Bupa, West End Health and Dental Centre, London, W1W 8HR** **Permanent, Full time, 40 hours per week - Monday - Saturday.** **Salary range £27,650 + fantastic benefits** **Here you'll be welcomed. We chion diversity and we understand the importance of our people...

  • Administrator/ Receptionist

    6 days ago

    London, United Kingdom Bupa Global Full time

    Administrator/ Receptionist **Job Description**: **Administrator / Receptionist** **Bupa, West End Health and Dental Centre, London, W1W 8HR** **Permanent, Full time, 40 hours per week - Monday - Saturday.** **Salary range £27,650 + fantastic benefits** **Here you'll be welcomed. We chion diversity and we understand the importance of our people...

  • Receptionist/administrator

    6 days ago

    London, United Kingdom Huntress Full time

    Moorgate - City of London Office based Competitive salary 8.30am - 5.30pm An international chemicals company in Moorgate is seeking an experienced Receptionist/Administrator to join them. In this role you will be responsible for the management of the reception and conference suite as well as provide administrative support to the wider business. You will...

  • Administrator / Receptionist

    2 months ago

    London, United Kingdom Guru Resourcing Full time

    **£13.15 - £13.15** **An Administrator / Receptionist is needed to join a London-based firm of professional genealogists and international probate researchers. You can expect to be the welcoming face of their front-of-house team, providing top-notch reception service and greeting all visitors with warmth and efficiency. This prestigious firm brings over...

  • Receptionist/administrator

    1 month ago

    London, United Kingdom Front of House Recruitment Full time

    ** Receptionist/Administrator Receptionist Administrator for Asset Management Firm in London for their highly prestigious firm. As their main front of house expert this vacancy would need a 1st Class & 5* customer service skills. As their ambassador creating that first impression, youwould also be booking in lunches with the catering team, and carrying out...

  • Administrator / Receptionist

    1 week ago

    London, United Kingdom Guru Resourcing Ltd Full time €13

    £13.15 – £13.15 An Administrator / Receptionist is needed to join a London-based firm of professional genealogists and international probate researchers. You can expect to be the welcoming face of their front-of-house team, providing top-notch reception service and greeting all visitors with warmth and efficiency. This prestigious firm brings over 100...

  • Administrator / Receptionist

    3 weeks ago

    London, United Kingdom Guru Careers Full time

    An Administrator / Receptionist is needed to join a London-based firm of professional genealogists and international probate researchers. You can expect to be the welcoming face of their front-of-house team, providing top-notch reception service and greeting all visitors with warmth and efficiency. This prestigious firm brings over 100 years of professional...

  • Administrator/receptionist

    2 months ago

    London, United Kingdom Guru Careers Full time

    An Administrator / Receptionist is needed to join a London-based firm of professional genealogists and international probate researchers. You can expect to be the welcoming face of their front-of-house team, providing top-notch reception service and greeting all visitors with warmth and efficiency. This prestigious firm brings over 100 years of professional...

  • Administrator / Receptionist

    1 month ago

    London, United Kingdom Guru Resourcing Ltd Full time

    £13.15 – £13.15 An Administrator / Receptionist is needed to join a London-based firm of professional genealogists and international probate researchers. You can expect to be the welcoming face of their front-of-house team, providing top-notch reception service and greeting all visitors with warmth and efficiency. This prestigious firm brings over 100...

  • Administrator Receptionist

    2 months ago

    London, United Kingdom Guru Full time

    An Administrator / Receptionist is needed tojoin a Londonbased firm of professional genealogists andinternational probate researchers. You can expect to be thewelcoming face of their frontofhouse team providing topnotchreception service and greeting all visitors with warmth andefficiency. This prestigious firm brings over100 years of professional expertise...

  • Administrator / Receptionist

    2 months ago

    London, United Kingdom Guru Full time

    An Administrator / Receptionist is needed to join a London-based firm of professional genealogists and international probate researchers. You can expect to be the welcoming face of their front-of-house team, providing top-notch reception service and greeting all visitors with warmth and efficiency. This prestigious firm brings over 100 years of professional...

  • Administrator / Receptionist

    2 weeks ago

    London, United Kingdom Guru Resourcing Ltd Full time €13

    £13.15 – £13.15 An Administrator / Receptionist is needed to join a London-based firm of professional genealogists and international probate researchers. You can expect to be the welcoming face of their front-of-house team, providing top-notch reception service and greeting all visitors with warmth and efficiency. This prestigious firm brings over 100...

  • Administrator / Receptionist

    1 week ago

    London, United Kingdom Guru Resourcing Ltd Full time €13

    £13.15 – £13.15 An Administrator / Receptionist is needed to join a London-based firm of professional genealogists and international probate researchers. You can expect to be the welcoming face of their front-of-house team, providing top-notch reception service and greeting all visitors with warmth and efficiency. This prestigious firm brings over 100...

  • Administrator / Receptionist

    6 days ago

    London, United Kingdom Guru Resourcing Ltd Full time

    £13.15 – £13.15 An Administrator / Receptionist is needed to join a London-based firm of professional genealogists and international probate researchers. You can expect to be the welcoming face of their front-of-house team, providing top-notch reception service and greeting all visitors with warmth and efficiency. This prestigious firm brings over 100...

  • Administrator Receptionist

    1 week ago

    London, United Kingdom Guru Full time

    An Administrator / Receptionist is needed tojoin a Londonbased firm of professional genealogists andinternational probate researchers. You can expect to be thewelcoming face of their frontofhouse team providing topnotchreception service and greeting all visitors with warmth andefficiency. This prestigious firm brings over100 years of professional expertise...

  • Administrator / Receptionist

    1 week ago

    London, United Kingdom Guru Full time

    An Administrator / Receptionist is needed to join a London-based firm of professional genealogists and international probate researchers. You can expect to be the welcoming face of their front-of-house team, providing top-notch reception service and greeting all visitors with warmth and efficiency. This prestigious firm brings over 100 years of professional...

  • Receptionist/administrator

    4 hours ago

    London, United Kingdom Eurosoft Technologies Spain S.L Full time

    Job Overview: Our company is currently seeking a dedicated Receptionist to join our team. The Receptionist will be the first point of contact for clients, providing exceptional customer service and administrative support. Responsibilities mentioned below but not limited to: - Deliver excellent customer service at all times - Greet and assist clients with...