Senior Facilities Administrator

3 weeks ago

Birmingham, United Kingdom NHS Blood and Transplant Full time

**Senior Administrator for Estates & Facilities**

**Job Summary**

The Estates and Facilities Department covers a very large and diverse range of duties. As Senior Administrator you would interact closely with many stakeholder groups on a wide range of matters. You will work as part of a small proactive team of NHSBT staff and contractors who are customer focused and have a can-do attitude, enabling colleagues across the organisation to carry out their duties efficiently and effectively.

We are looking for someone with a keen interest in facilities or contract management support preferably from within an administration environment, who has previously supported with managing areas such as reception and is keen to develop further in this arena.

Working closely with Management and Administrators, you would support both day-to-day operations on our sites and take the lead on strategy and project matters within the region ensuring all tasks are carried out within relevant timescales and upholding statutory requirements.

**Main duties of the job**
- You will be responsible for administering the effective and efficient delivery of a comprehensive Estates and Facilities service, including the provision of local site services and co-ordination of a range of external suppliers and contractors.
- You will be responsible for Administration of statutory compliance for the sites under our control to include but not limited to, Asbestos, Water management, Fire Safety and Maintenance.
- You will identify needs and requirements in addressing raised concerns and audit findings and support the E&F Team and contractors whilst maintaining suitable and sufficient records for statutory compliance purposes.
- You will be responsible for the effective leadership and supervision of the Facilities Administrators.
- In the absence of the Estates and Facilities Manager and Deputy, you will act as the point of contact for resolving issues brought to your attention by internal and external contacts such as employees, donors, member of the public, contractors, and suppliers.
- You will be required to travel and spend time away from base when the need arises (with prior notice)._

**About You**

**Experience and Knowledge**
- Experience in supervising/coordinating contractors.
- Proven people and contract management skills and experience.
- Demonstrable experience of working across multi-functional teams.

**Qualifications and Training**
- Minimum of GCSE grade C or above in English and Maths or equivalent qualification eg NVQ Level 2, BTEC level.

Please view the attached recruitment profile which is a summary of the detailed Job Description and Person Specification for the full personal attributes we require for the role. You will need to demonstrate these throughout the recruitment process.

**About Us**

At NHS Blood and Transplant, we’re incredibly proud of the many talented people who come together every day to make our organisation the very best it can be. We have clearly defined values that are centred around offering exceptional care to our donors and their families. We take care of each other too and we focus on building our expertise so we can change lives, provide quality support and offer fulfilling careers.

It’s an opportunity to contribute to a unique team as part of a service that saves lives 365 days a year. We offer brilliant benefits including 27 days of holiday (plus bank holidays), a comprehensive induction and training programme, and competitive pension scheme.

Three small words, one big difference - **Caring, Expert** and **Quality**.

Together we'll save and improve more lives than ever.

The normal working hours for this role are 8 hours per day between 08:00 17:00.

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