Production Admin Coordinator

1 month ago

London, United Kingdom Vashi Full time

To find out more about Life at Vashi visit our careers page.

This role is a 12-month full-time contract (maternity cover) for a Production Administration Manager. It is a vital role and will lead the administrative processes across the jewellery production department - linking up the teams to ensure a smooth and efficient function.

Working closely with each section of the department, you will support the management in achieving unity through reporting, record keeping, technical administration and invoicing, supporting overall efficiency and productivity in the day-to-day manufacturing of Vashi fine jewellery products.

As our Production Administration Manager here is what you would have done last week:

- Working with the Production Manager, maintained and developed the internal reporting systems - building transparent and intuitive communications for all in the team.
- Maintained oversight of the departmental standard diary - ensuring a connected approach to working.
- Supported the managerial team on projects facilitating overall communications across weekly KPI objectives.
- Partnered with the Workshop and Production Manager to ensure that the replenishment processes are functioning efficiently, enabling clear and transparent communications between departments.
- Working with the Head of Production, built clear and transparent cost and invoice reporting.
- Constantly reviewed processes and ways of working within the administrative work streams to make suitable suggestions for improvements.
- Ensured the smooth running of all administrative processes across the function.

**Who you are**:

- An excellent communicator
- Proactive, and efficient, with a passion for attention to detail and accuracy.
- Proven administrative experience preferably in fine jewellery production.
- Understands the importance and impact of the administrative value to the production team, ensuring there is a level of trust in the work by the various key stakeholders.
- Ability to manage and oversee a varied workload and pace.

**More about us**:
At Vashi, we don’t just sell fine jewellery. By making it easy for everyone to create a bespoke piece, we’re on a mission to transform the industry. With a workshop in every store, we invite our customers to get closer to the making process than ever before. Our bespoke USP puts customers at the heart of their own product and with access to a rarely seen process, our designers and craftspeople work together with each customer to guide and inspire every Vashi piece. Customers can pull up a chair to customise their design, personalise with an engraving, choose a treasured stone, or design completely from scratch. We’re a fine jewellery brand built on a simple human truth: something you made means more than something you bought.

To find out more about Life at Vashi visit our careers page.

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