Admin Coordinator

2 weeks ago


London, United Kingdom Tate Full time

Are you a switched-on, organised and Proactive Admin Coordinator or Receptionist with strong IT skills who likes the idea of being in a creative environment Are you looking for a new role and live local to Balham?

My client is a leading Wellness Yoga & Pilates studio - You will be working alongside the admin supervisor in guiding the admin team and supporting the Practise Manager with running the clinic.

Job description:

- Confident to multitask and is process driven.
- Strong IT skills
- Requires collaboration between the supervisor and the coordinator to support the admin team.
- To maintain the appearance of the Front of House areas and general aesthetic of the clinic.
- To Support the Directors and the Admin Supervisor in their tasks that are delegated to you.
- To support the Admin Supervisor in the management of stakeholders involved in the upkeep and/or maintenance of premises, equipment, and facilities.
- To deliver excellent sales, customer service and company representation while completing general receptionist and administrative tasks.
- To cover the desk whenever is needed inside your working hours if it is needed in an emergency.

Scheduling Operations:

- To support the Admin Supervisor with the quarterly input the full schedule (using the booking classes/appointments including segregation and limitations to prevent double bookings.
- To re-organise practitioners diaries to ensure that the diary is kept up-to-date checking that there is continuity of the diary into the future and the optimisation of diary usage
- To lead the input and liaison of all ClassPass bookings for both fitness and wellness.
- To manage and ensure all meetings are booked in the diary, 1:1's, CPD etc for the team and any relevant Zoom links.
- Procurement systems need to be slick and fit for purpose to ensure that the Company is paying the best rates for stock and consumables.

Marketing
- Mailchimp creations for quarterly news letters
- Involved in various Marketing campaigns and confident bringing ideas to the partners.
- Monitoring FOH sales and reporting the business owner and director.
- Social Media posting

Tate is acting as an Employment Business in relation to this vacancy.


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