Administration Assistant

4 weeks ago

Oxford, United Kingdom Mabel Prichard School Full time

**Administrative Assistant**

**Introduction**

This job description describes in general terms the normal duties which the postholder will be expected to undertake. However, the job or duties described may vary or be amended from time to time without changing the level of responsibility associated with the post.

The performance of all the duties and responsibilities shown below will be under the reasonable direction of the School Business Manager. The School Business Manager will be mindful of her/his duty to ensure that the employee has a reasonable workload and sufficient support to carry out the duties of the post.

The academy’s grievance procedure will be used to resolve any disagreement arising out of the job description. Other relevant policies may be the Stress at work policy and Dignity at work policy.

**Job Purpose**

**Organisation**
- Undertake reception duties, answering general telephone and face to face enquiries and signing in visitors
- Assist with pupil first aid/welfare duties, liaising with parents/staff etc
- Assist in arrangements for school trips, events etc

**Administration**
- In line with LA procedures and working alongside a member of the senior leadership team, arrange annual reviews of Education, Health and Care Plans, co-ordinating all relevant stakeholders and providing all relevant paperwork
- Provide general clerical/admin. support e.g. photocopying, filing, complete standard forms, respond to routine correspondence
- Maintain manual and computerised records/management information systems
- Produce lists/information/data as required e.g. pupil data, attendance
- Take notes at meetings
- Maintain pupil records

**Resources**
- Operate relevant equipment/ICT packages (e.g. Microsoft Office, RM Integris, ParentMail)
- Maintain stock and supplies, cataloguing and distributing as required
- Hold a charge card for Adhoc and emergency purposes
- Receipt and logging of income

**Responsibilities**
- Be aware of and comply with policies and procedures relating to safeguarding, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person
- Be aware of and support difference and ensure equal opportunities for all
- Contribute to the overall ethos/work/aims of the school
- Appreciate and support the role of other professionals
- Attend and participate in relevant meetings as required
- Participate in training and other learning activities and performance development as required

**Personal Skills**
- Ability to work within a team
- A friendly welcoming disposition
- Ability to work under pressure
- Ability to manage time and workload well.
- An understanding of children with special needs
- Professional conduct
- To adhere to confidentiality

The above **list** of **job duties** is **not** exclusive or **exhaustive** and the post holder will be required to undertake such tasks as may reasonably be expected within the scope and grading of the post.

**Selection Criteria**
**Person Specification Administrative Assistant Grade 6**

Essential Desirable

Experience Previous experience of working in a school or similar environment

Qualifications/ Good numeracy/literacy skills, Qualification or experience in
Training equivalent to GCSE grade C or relevant discipline above.

Use of relevant Health and Care Plans equipment/resources Use of RM Integris

Good keyboard skills Use of GDrive

Ability to relate well to Appropriate knowledge of children and adults first aid

Work constructively as Understand the statutory part of a team, requirements of legislation understanding school concerning Safeguarding, roles & responsibilities including Child Protection, and your own position Equal Opportunities, within these Health & Safety and
- Communicate effectively inclusion

(both verbally and in writing at all levels to a variety of audiences e.g. pupils, staff, parents, visitors
- Promote a positive working environment
- Be able to prioritise workloads; have excellent time management and organisational skills
- Be able to work under pressure and meet deadlines
- Be able to use initiative
- Produce accurate work

This job is for a 39 week contract

**Job Types**: Part-time, Permanent
Part-time hours: 37 per week

**Salary**: £19,469.95-£21,325.74 per year

Schedule:

- Monday to Friday

Work Location: One location

Application deadline: 11/01/2023

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