HR Assistant

4 weeks ago


Derby, United Kingdom Over the Wall Full time

**Job Details**

**Post Title**: HR Assistant

**Hours per week**: 15 hrs. per week (flexible 3 hours per day)

**Salary: P/T £9,643 PA = F/T equivalent £22,500 PA**

(increasing to £23,500 upon successful completion of probation, with a further increase to £24,500 when deemed fully competent in role with CIPD Level 3 qualification).

**Reports to**: Admin & Office Manager

**Location**: Initially home working, then from 2025/2026, Ockbrook, Derby

**About the Organisation**:
The organisation is a fun, forward-thinking, and creative UK charity that has been transforming the lives of seriously ill children and their families for more than twenty years. The free-of-charge programs are designed to address the loneliness, isolation, and sense of being different that affect the quality of life for children living with serious illnesses.

**Main Duties & Responsibilities**:

- Liaise with Marketing & Communication department in respect to the advertising of vacancies on our social media platforms.
- Prepare HR-related documents including offer letters, contracts, and internal communications.
- Complete on boarding checks to include Right to work, DBS & references.
- Coordinate logistics for new hire, ensuring a seamless onboarding process.
- Coordinate the request and issue of IT equipment.
- Liaise with Line Managers around appropriate training requirements for new staff.
- Liaise with Managers around probationary reviews.
- Maintain HR databases and systems, ensuring data accuracy and confidentiality.
- Update and organise information related to employee holidays, sickness, and other relevant data.
- Handle employee enquiries regarding HR policies, benefits, and other related issues.
- Support Finance Department with uploading pay related items to employee’s files.
- Support Marketing & Communications department with ‘Friends of Over The Wall’ administration.
- Support CEO with Trustee administration.
- Process leavers in line with organisations procedures.
- Observe employment legislation across the organisation.
- Analyse and interpret data to create reports.

**Person Specification**
- CIPD Level 3 qualification desirable or willing to work towards it (assistance provided).
- Previous experience in an HR administrative role is preferred.
- Strong understanding or HR/People processes and procedures.
- Knowledge of employment laws/regulations.
- Familiarity with HR software such as PeopleHR is a plus.
- Proficiency in MS Office suite (Word, Excel).
- Strong communication skills to interact effectively with employees at all levels.
- Ability to handle sensitive information with confidentiality.
- Knowledge of social media management tools for recruitment purposes.
- Excellent data entry skills for maintaining accurate records.

**Diversity, Equality and Inclusion Statement**

**Safeguarding Statement**

The charity is committed to Safer Recruitment and REQUIRE at least two professional and independent reference checks, with one of the reference checks being the last or current employer.

**Job Type**: Part-time

Pay: From £22,500.00 per year

Expected hours: 15 per week

**Benefits**:

- Company pension
- Work from home

Schedule:

- Monday to Friday

Work Location: Hybrid remote in Derby

Application deadline: 29/05/2024


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