Company Secretarial Assistant

2 weeks ago

London, United Kingdom Ebury Full time

Ebury is a hyper-growth FinTech firm, named in 2021 as one of the top FinTech's to work for by Glassdoor and AltFi. We offer a range of products including FX risk management, trade finance, currency accounts, international payments and API integration.

**Company Secretarial Assistant - Legal Department**

**London Victoria Office - hybrid-working**

Ebury is looking for a Company Secretarial Assistant to join the legal team focusing on company secretarial and document management responsibilities. We are looking for an enthusiastic and driven individual who is keen to work in a fast-paced, dynamic and growing company which is focused on building the Ebury brand. The person who fills this role will report to the Company Secretary.

**Key responsibilities include**:

- Assisting with statutory compliance for Ebury subsidiaries globally including updating statutory records in Diligent Entities;
- Assisting with the preparation and circulation of board and committee papers;
- Assisting with arranging execution of company resolutions and associated logistics including notary and apostille where necessary;
- Preparing board and committee minutes for certain overseas subsidiaries;
- Preparing UK statutory forms and filings with the Registrar of Companies and updating statutory books and records;
- Assisting with issued share capital management;
- Updating the group structure chart;
- Assisting with KYC requests from external stakeholders; and
- Administration of the Diligent board system.

**Document Management**
- Assisting with the implementation of a new document management system within Ebury;
- Assisting with the configuration of the document management system features such as access profiles and document workflow procedures;
- Managing the collation and uploading of existing documents as well as new documents created within the organisation;
- Assisting with the establishment, documentation and implementation of best practice and system usage procedures;
- Administering document and system access rights to ensure security of the system; and
- Consulting with users regarding any problems with accessing the system or locating content.

**Key skills requirements include**:

- Ability to work independently, under pressure and to tight deadlines.
- Educational background in law (for example, a law degree, GDL or LPC).
- Experience in the legal sector, particularly in a law firm or a financial services institution, is preferred.
- Excellent verbal and written communication skills.
- Excellent attention to detail.
- Strong organisational skills.
- A team player who works well with different personality types.

LI-CD1

**About Us**

**Ebury is a FinTech success story, positioned among the fastest-growing international companies in its sector.**

Founded in 2009, we are headquartered in London and have more than 1300 staff with a presence in more than 20 countries worldwide. Cultural diversity is part of what makes Ebury a special place to be. From Sao Paulo to Dubai, Bucharest to Toronto, we enjoy sharing team experiences and celebrating success across the Ebury family.

Hard work pays off: in 2019, Ebury received a £350 million investment from Banco Santander and has won internationally recognised awards including Financial Times: 1000 Europe's Fastest-Growing Companies.

None of this would have been possible without our proudest achievement: our great people. Enthusiastic, innovative and collaborative teams, always ready to disrupt and revolutionise the fast-paced FinTech sector.
- We believe in inclusion. We stand against discrimination in all forms and have no tolerance for the intolerance of differences that makes us a modern and successful organisation. At Ebury, you can be whoever you want to be and still feel a sense of belonging no matter your story because we want you and your uniqueness to help write our future._

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