Assistant Company Secretary

2 weeks ago

London, United Kingdom rssb Full time

Overview:

- Assistant Company Secretary internally called Deputy Company Secretary_

The Assistant Company Secretary will provide company secretarial guidance and support to the business. You will undertake activities necessary for meeting the requirements of relevant laws, the Constitution Agreement and Articles of Association. This includes managing and coordinating key company meetings e.g. Members’ General Meetings, Board and Committee meetings.

Reporting to the Company Secretary, a key part of the role will involve engaging with the RSSB Board, the Executive Committee, Senior Leadership teams and external stakeholders such as the non-executive directors/NEDS.

**Responsibilities**:

- Provide proactive company secretarial support and guidance to the RSSB Group Boards and Committees including on governance related matters (including in relation to RSSB’s Constitution and Articles).
- Oversee and coordinate arrangements for RSSB Board and Committee Meetings, including the preparation of papers and agendas. Manage the internal processes necessary to provide agenda papers and other related documentation.
- Coordinate the production of the CEO’s Board report and ensure all required Board notifications and approvals are included in compliance with RSSB Group’s Scheme of Delegation. Communicate Board and Committee decisions to all required stakeholders.
- Support RSSB Board and Committee meetings including drafting clear and concise meeting minutes, Chair meeting reports and action items reports.
- Support the Company Secretary in fulfilling their role and deputising for them where required.
- Manage the member voting process for new Industry NED elections in compliance with all relevant regulations and company documents.
- Monitor the NED contract expirations and advise the Chair accordingly. Managing the appointment process for NEDs including issuing terms of appointment and conflict of interest declarations and coordinating the induction and onboarding process.
- Provide all company secretarial support and administrative services to the Board Committees (including the Audit and Risk Committee) and to the two RSSB subsidiaries.
- Manage and coordinate the Annual General Meeting (AGM) in compliance with the Constitution Agreement and Company Articles
- Lead the Company Secretariat’s role in the production, approval and submission of the Annual Report, working closely colleagues and external auditors on the coordination of the Annual Report and Accounts, information gathering and drafting and ensuring regulatory compliance and best practice requirements.
- Manage and safekeep governance information and documentation.

Qualifications:

- ICSA/CGI Associate qualification or equivalent university degree/diploma in Business and Administration, or be part qualified with substantial expertise as an inhouse Company Secretary or in a similar role.
- Able to demonstrate an understanding of stakeholders and their commercial needs.
- Able to liaise with and provide advice to key stakeholders building effective and lasting relationships.
- Proficient written and verbal communications skills.
- Consistent and meticulous attention to detail.
- Discretion and integrity handling confidential information and working with Senior Stakeholders.
- Effective administrative, organisational and time management skills.
- A commitment to RSSB’s values.

Desirable:

- Working knowledge of the Companies Act 2006 (“CA2006”) including the ability to research and provide advice on various procedural and other aspects of the CA2006 and corporate governance matters to the Company Secretary.
- Experience with using Board Portals.
- We value_
- _
**_diversity_**
**_ _**:

- and equal opportunities in employment and are committed to creating a workplace which is inclusive to everyone. As a member of the_
- _
**_Disability Confident Scheme_**:

- If you require any_
- _
**_reasonable adjustments_**:

- _
- We understand the importance of_
- _
**_work-life balance_**
**_ _**:

- and we offer our staff the flexibility to work within our core hours and the option to vary their location between both the office and home. If you are looking for further flexibility, speak to us at interview stage so that we can consider your request._
- We value our staff and we offer a competitive_
- _
**_benefits_**
**_ _**:

- package to ensure our staff can achieve their best throughout their journey with us. This includes 30 days annual leave (plus bank holidays); a holiday buy and sell scheme; private medical and dental cover; a season ticket loan and travel subsidy; access to a cycle to work scheme; volunteer leave; a performance related bonus and pension._

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