Assistant Company Secretary

3 weeks ago

London, United Kingdom Informa Global Support Full time

Company Description
**Informa PLC is a leading international events, intelligence and scholarly research group.**

Our purpose is to champion the specialist. Through hundreds of powerful brands, we work with businesses and professionals in specialist markets, providing the connections, intelligence and opportunities that help customers grow, do business, make breakthroughs, and take better informed decisions. Informa is listed on London Stock Exchange and a member of FTSE 100, with around 10,000 colleagues working in over 35 countries.

Each of our five operating divisions has a distinct focus:
**Informa Connect** aims to provide expert content you cannot Google, and access to specialist networks and communities, through major branded annual events and specialist digital communities and content services.

**Informa Intelligence** provides specialist digital information and data products, consultancy and research services to over 25,000 business worldwide, helping companies make better informed decisions and gain competitive edge.

**Informa Markets** creates global platforms for industries, specialist markets and customers to trade, innovate and grow, delivering over 550 events annually, specialist digital content and actionable data solutions.

**Informa Tech **aims to inspire the global technology community to design, build and run a better digital world by providing research, media, training and events to specialist technology communities worldwide.

Our sixth division is **Global Support**, which provides shared, efficient business services and function-specific expertise to each of Informa's operating divisions.

**Job Description**:
**Overall summary**:
Reporting to the Deputy Company Secretary within the Group Legal/Company Secretariat Department, this role involves providing high quality company secretarial services and support to the PLC and all UK and overseas subsidiaries. The position has a varied remit, including deputising for the Deputy Company Secretary where appropriate, and therefore requires someone who is willing to take on responsibility and work autonomously.

**Key responsibilities**:

- Providing a full governance and secretarial service to the Group in accordance with its articles, the UKLA Listing Rules, the Companies Act, the Market Abuse Regulation and any other relevant legislation or regulation
- Providing listed Company support including maintenance of restricted and insider lists, dividend documentation, Stock Exchange regulatory announcements
- Drafting the Notice of Annual General Meeting and delivering, together with the Investor Relations and Events teams, the AGM and other general meetings as appropriate
- Overall responsibility for the management of the Group’s subsidiaries including filings with Companies House, Companies Registration Office (Ireland), updating Blueprint, UK and overseas subsidiary accounts review and approvals, summoning meetings, diarising meeting attendance, preparing minutes and follow-up actions, managing Board appointments
- Liaising with external service providers for all non-UK subsidiaries
- Assistance with quarterly review of the Group Structure Chart
- Assisting with Corporate Projects including any preliminary restructuring and funding tasks and post-acquisition tasks
- Assisting with the Group Restructuring Programme including managing the process for UK and Irish strike offs
- Dealing with other ad-hoc requirements, including drafting minutes and related documentation and liaising with professional advisors including notaries
- Assisting with the preparation and production of Informa PLC’s Annual Report and associated shareholder mailings, including drafting elements of the Corporate Governance and Remuneration reports, liaising with internal and external stakeholders e.g. Group Finance, Investor Relations & Communications, auditors, Registrars and external designers
- Assist with the collation and distribution of Board packs via the Board Portal (Diligent)
- Acting as secretary of the Risk Committee and Treasury Committee including attending and minuting meetings, circulating actions and minutes in a timely manner
- Liaising with the Registrars on all aspects of shareholder correspondence
- Work alongside the Company Secretarial Assistant, providing training where required
- Supporting and deputising for the Deputy Company Secretary as and when required

**Qualifications**:

- Corporate Governance Institute qualified with listed company experience
- Good technical knowledge of company secretarial practice and working knowledge of Companies Act 2006, Listing and Disclosure & Transparency Rules, Bribery Act, Market Abuse Regulations
- Understanding of the needs of the company secretarial function of an international Group
- Commercial & business awareness
- Experience of using Company Secretarial software (ideally BluePrint and Diligent) as well as excellent PC skills (Word, Excel, Powerpoint, Outlook) and, ideally knowledge of Visio
-

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