Facilities Admin Assistant

5 days ago


New Alresford, United Kingdom BROCKWOOD PARK SCHOOL Full time

Working in the Estate and Facilities office, the Facilities Admin Assistant provides administrative support for the operations across the 39 acre estate.

Reporting to the Estate and Facilities Manager, the main areas of responsibility are:

- Maintenance/Grounds coordination - eg. when staff need support with use of outside services and contractors; monitoring costs and liaising with the Estate and Facilities Manager
- Procurement - handling purchase requests and credit card reconciliation / setting up and managing credit accounts / forwarding invoices to accounts
- Compliance coordination - monitoring and booking H&S training when needed for staff. Ensuring checks including the weekly fire alarm test at the school and monthly H&S checks are carried out by facilities staff
- Vehicles - monitoring and booking MOTs, safety checks and tax renewals. Driving licences - monitoring staff licences to meet insurance criteria
- Booking and monitoring facilities staff holidays on in-house database (Salesforce)
- Documentation - assist in keeping accurate and ordered documentation including risk assessments
- Ad Hoc assistance to Housekeeping
- Meter readings - submission of RHI and electric meter readings when requested.

The Estate and Facilities Manager is ultimately responsible but the administrative support is to help ensure the facilities are run smoothly. This list of duties is not exhaustive but covers the majority of the responsibilities.

**Skills and Experience**:
**Desirable**:

- Understanding of Health and Safety regulations.

**Essential**:

- Polite and courteous communicator with the ability to build and maintain strong relationships
- Computer literate.

**Terms of Employment**:
Brockwood Park is run by the Krishnamurti Foundation Trust which is a registered charity. Brockwood Park School, Inwoods Small School, a Study Centre and the Foundation operate within the charitable trust in 39 acres of beautiful grounds.
- Reports to Estate and Facilities Manager
- Hours 22-30 per week (between 0830-1700) over 3-5 days depending on your availability
- Salary will range between £13,500-£18,400 depending on experience and availability/hours
- Statutory holiday entitlement pro rata (inc bank holidays)
- Vegetarian lunch is provided free of charge
- Brockwood Park is a smoking free environment including the Grounds
- Other terms will be outlined in the contract of employment and discussed in the interview process.
- Brockwood Park is committed to safeguarding and promoting the welfare of children and young people. Applicants must be willing to undergo child protection screening, including checks with past employers and the Disclosure and Barring Service (DBS). The School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment._

**Application**:
**Job Types**: Part-time, Permanent
Part-time hours: 22-30 per week

**Salary**: £13,500.00-£18,400.00 per year

**Benefits**:

- Discounted or free food
- Free parking
- On-site parking

Schedule:

- Monday to Friday

Work Location: In person


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