Admin Assistant
6 months ago
Brockwood Park is run by the registered charity, Krishnamurti Foundation Trust. Two schools, a Study Centre and the Foundation operate under the charity in 39 acres of beautiful grounds, 5 mins drive from the villages of Bramdean and West Meon. Brockwood Park School is an independent boarding school with 70 students aged 14-18 from all over the world. Inwoods School is a small day school for infants up to 9 years of age. The Study Centre is an adult guest retreat accommodating those interested in J. Krishnamurti.
**The Role**
We are currently recruiting for an Admin Assistant job, working mainly in the Estate and Facilities office. The role would be administrative support of the operations across the estate. Reporting to the Estate and Facilities Manager and Bursar, the main areas of responsibility would be procurement, bookkeeping and compliance. Dealing with purchase requests and suppliers whom we have accounts with. Monitoring compliance and keeping records of staff Health and Safety training. Training will be given in H&S and compliance. The Estate and Facilities Manager is ultimately responsible but the administrative support is to help ensure the facilities are run smoothly. This list of duties is not exhaustive but covers a majority of the responsibilities.
**Key Responsibilities/ Areas of Administration**
- Procurement - handling purchase requests from facilities staff (maintenance, garden, kitchen and housekeeping) and monitoring costs;
- Compliance coordination - monitoring and booking H&S training when needed for staff. Ensuring checks including the weekly fire alarm test at the school and monthly H&S checks are carried out by facilities staff;
- Vehicles - monitoring and booking MOTs, safety checks and tax renewals. Driving licences - monitoring staff licences to meet insurance criteria;
- Bookkeeping - ad hoc assistance when required in the accounts office next door;
- Documentation - assist in keeping accurate, updated and ordered documentation;
**Terms of Employment**
- Reports to Estate and Facilities Manager and Bursar;
- Hours 16-24 per week between 08:30-17:00 (can be 09:00 start) over 2-3 days;
- Salary £10400 - £15600 depending on days/hours;
- Statutory holiday entitlement pro rata;
- Vegetarian lunch is provided free of charge;
- Brockwood Park is a smoking free environment including the Grounds;
- Other terms will be outlined in the contract of employment and discussed in the interview process;
**Skills and Experience**:
- Understanding of Health and Safety regulations;
- Good IT skills (we use gmail suite, word, excel);
Applicants must be able to be legally entitled to work in the UK. Please contact 01962 771 744 for more details and informal discussion.
**Brockwood Park is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Applicants must be willing to undergo child protection screening, including checks with past employers and the Disclosure and Barring Service (DBS) and online searches. There will be statutory safeguarding training. The job holder will be expected to promote and safeguard the welfare of students and persons for whom s/he is responsible, or with whom s/he comes into contact and will adhere to and ensure compliance with the school’s Child Protection Policy Statement at all times. If in the course of carrying out the duties of the role, the job holder becomes aware of any actual or potential risks to the safety or welfare of children in the school, s/he must report any concerns to their manager or the management team.**
**Application**:
**Job Type**: Part-time
Pay: £10,400.00-£15,600.00 per year
Expected hours: 16 - 24 per week
**Benefits**:
- Casual dress
- Discounted or free food
- On-site parking
Schedule:
- Monday to Friday
Work Location: In person
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