Business Support Administrator Modern Apprenticeship

5 months ago


Edinburgh, United Kingdom Scottish Government Full time

**Details**:
**Reference number**:

- 337614**Salary**:

- £23,735 - £26,631- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Administrative Assistant- A3**Contract type**:

- Apprenticeship**Type of role**:

- Other**Working pattern**:

- Full-time**Number of jobs available**:

- 3Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Leith, Scotland, EH6 6QQAbout the job

**Job summary**:
The team provide support to approximately 350 legal colleagues across the directorate. This is an interesting, varied and challenging position with the opportunity to develop new skills in a highly active legal area. SGLD offer a range of development opportunities including in-house training and attendance at other courses with corporate learning.

The Business Division in SGLD is working towards delivering a new and improved directorate wide modern and effective support function that ensures that all of the solicitors we work with receive the high-quality support they need. We are looking for staff to build a resilient, professional and modern support team that develops and enhances the support we currently offer as well as creating opportunities to develop the team and their skills. You will have a chance to contribute your views and ideas on what a modern support service could offer.

As well as providing support to our advisory divisions the team also provide professional support to our litigation divisions so there will be opportunities to observe the courts in action and to assist the four Litigation Clerks with court preparations, working closely with solicitors and counsel.

**Job description**:

- Working within the teams shared mailbox carrying out tasks both independently and as a team. This involves providing support to around 350 colleagues across the directorate by answering general queries and signposting to relevant teams within a hybrid working model.
- Working closely with the Litigation division: providing admin support involving print and binding tasks for court preparation often to challenging deadlines, assisting with managing legal mail ensuring this is actioned within court mandated timeframes, dealing with large volume paper documents with an aim of working towards digitisation and providing general ad-hoc support when required.
- Carrying out directorate IMSO tasks on our records management system (eRDM and eRDM Connect). This involves creating new files, movement of documentation, ensuring document retention and security processes are being followed as well as managing membership of our ad-hoc groups to allow efficient sharing of documents electronically.
- Assist colleagues within our directorate with training. This can cover both internal system training and external package training such as Microsoft Office (Outlook, Word, Excel, OneNote) This may include 1 on 1 training sessions through buddying and shadowing or assisting with wider divisional training days/events alongside our divisional learning and development manager.
- Assisting other teams within the division and directorate with daily administrative tasks or on-going projects such as the new case management system (involvement with building of new parts of the system, amending group permissions, assisting with the role out of the system to other SGLD areas) and creation and distribution of legal bulletins.
- Management of office tasks
- monitoring IT equipment (desk equipment as well as area printers/shredders) and fixing/replacing/reporting when needed, organising equipment to be purchased and sent to colleagues for home working purposes, carrying out inventory and ordering of stationery on a monthly basis.
- Managing and distributing legal mail received on behalf of the directorate. This involves both physical hard copy mail and mail received electronically which has to be identified and distributed to relevant teams.
- Regularly review processes and ways of working and contribute to ideas of how the services we provides can continue to be the most effective. This involves working on building up-to-date and informative desk instructions available to the directorate on how to complete tasks on our core systems as well as attending training sessions on any new processes or systems and passing this information on to our directorate colleagues.

**Person specification**:
**Essential Criteria**
1. Good interpersonal skills with an ability to communicate effectively.- 3. Ability to work well as part of team working flexibly across a number of different tasks.
- 4. Proven organisational and time management skills, including the ability to balance competing demands and use initiative.**Benefits**:

- Alongside your salary of £23,735, Scottish Government contributes £6,408 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.- Learning and development tailored to your role
- An environmen



  • Edinburgh, United Kingdom South Ayrshire Council Full time

    Job Description MODERN APPRENTICESHIP OPPORTUNITIES Business and Administration As one of South Ayrshire’s largest employers we strongly believe in developing people to their full potential. Our Modern Apprenticeship Programme offers: Experience within our Business and Administration departments, where you will carry out general duties...


  • Edinburgh, Edinburgh, United Kingdom South Ayrshire Council Full time

    Job Opportunity:South Ayrshire Council is committed to developing people to their full potential. Our Modern Apprenticeship Programme offers a unique opportunity to gain experience in our Business and Administration departments.Key Benefits:Gain experience in a dynamic and supportive environmentDevelop your skills and knowledge in Business and...


  • Edinburgh, United Kingdom Inverclyde Council Full time

    Job Description Modern Apprenticeship – Business Administration REF: ER/ Salary: Modern Apprentice Scale Location: Various Hours: 37 Hours Per Week Duration: 18 Months Modern Apprenticeship – Business Administration x 4 posts A Business Administration Modern Apprenticeship offers paid employment combined with relevant on the job...


  • Edinburgh, Edinburgh, United Kingdom Inverclyde Council Full time

    Job DescriptionInverclyde Council is seeking a talented individual to join our Business Administration Modern Apprenticeship programme. As a Modern Apprentice, you will have the opportunity to gain valuable work experience and skills in a busy office environment.About the RoleThis is an exciting opportunity to develop your skills and knowledge in business...


  • Edinburgh, United Kingdom Rewards Training Scotland Full time

    **Have you recently left school?** **Are you looking for an exciting Modern Apprenticeship opportunity to gain new skills and earn while you learn?** **This role will fully support the Business Admin SCQF Level 6 qualification.** A busy, progressive medical practice based in North Edinburgh with over 19,400 patients is looking to appoint an enthusiastic,...


  • Edinburgh, Edinburgh, United Kingdom North Lanarkshire Council Full time

    Apprenticeships at North Lanarkshire CouncilWe are offering a 12-month modern apprenticeship in business support functions, providing you with the skills and knowledge to succeed in a business environment.As part of this apprenticeship, you will undertake an SCQF Level 6 in Business & Administration and gain valuable work experience in a business support...


  • Edinburgh, United Kingdom Scottish Government Full time

    Overview: The team provide support to approximately 350 legal colleagues across the directorate. This is an interesting, varied and challenging position with the opportunity to develop new skills in a highly active legal area. SGLD offer a range of development opportunities including in-house training and attendance at other courses with corporate...


  • Edinburgh, United Kingdom Carousel Training Centre Full time

    **Modern Apprenticeship In Early Learning and Childcare** Vacancies in areas of Edinburgh such as: EH12, EH4 **To apply**: This opportunity is funded by Skills Development Scotland through the Modern Apprenticeship scheme, and is open to applicants aged between **16 and 19 years old.** We have exciting Modern Apprenticeship opportunities available across...

  • Modern Apprenticeship

    2 weeks ago


    Edinburgh, United Kingdom NHS Lothian Full time

    Job Title: Modern Apprenticeship – Clinical Support Worker Grade: Band 3 Contract Duration: Permanent Hours: 28.37 hours per week Closing Date: Thursday 21st November 2024

  • Modern Apprentice

    2 months ago


    Edinburgh, United Kingdom North Lanarkshire Council Full time

    INTERNAL APPLICANTS MUST APPLY VIA MYSELF Apprenticeships play an important role in our organisation and provide people in our communities with a route in to a challenging and rewarding career with North Lanarkshire Council. We aim to be a true reflection of the communities we serve, which is why encouraging talent from all backgrounds to join North...

  • Modern Apprenticeship

    2 weeks ago


    Edinburgh, United Kingdom NHS Scotland Full time

    Royal Infirmary of Edinburgh Job Title: Modern Apprenticeship Clinical Support Worker Grade: Band 3 Contract Duration: Permanent Hours: 28.37 hours per week Closing Date: Thursday 21st November 2024 **Please note we anticipate a high level of interest in this position and may close the vacancy early once a sufficient amount of...

  • Modern Apprentice

    2 months ago


    Edinburgh, United Kingdom North Lanarkshire Council Full time

    INTERNAL APPLICANTS MUST APPLY VIA MYSELF Apprenticeships play an important role in our organisation and provide people in our communities with a route in to a challenging and rewarding career with North Lanarkshire Council. We aim to be a true reflection of the communities we serve, which is why encouraging talent from all backgrounds to join North...


  • Edinburgh, United Kingdom Scottish Government Full time

    Overview: An exciting opportunity has arisen for a Business Support Administrator within Workplace Division’s Projects Unit which sits in the Directorate for Corporate Transformation and Workplace. The Unit has responsibility for procuring and managing building-related projects and move management across the estate of the core Scottish Government. The...


  • Edinburgh, Edinburgh, United Kingdom Inverclyde Council Full time

    Job DescriptionModern Apprenticeship – Warehouse StoresA Modern Apprenticeship offers paid employment combined with relevant on-the-job learning, leading to a nationally recognised qualification.As part of Inverclyde Council's 'Inverclyde Works' recruitment and training drive, we are inviting applications for our Modern Apprentice (MA) Programme for...


  • Edinburgh, Edinburgh, United Kingdom Inverclyde Council Full time

    Job DescriptionA Modern Apprenticeship in Horticulture offers a unique opportunity to combine paid employment with relevant on-the-job learning, leading to a nationally recognized qualification.As part of Inverclyde Council's 'Inverclyde Works' recruitment and training drive, we are inviting applications for our Modern Apprentice (MA) Programme for...


  • Edinburgh, United Kingdom Inverclyde Council Full time

    Job Description Modern Apprenticeship – Horticulture REF: ER/ Salary: Modern Apprentice Scale - £20, Location: Various Hours: 37 Hours Per Week Duration: 2 Years Modern Apprenticeship – Horticulture A Modern Apprenticeship offers paid employment combined with relevant on the job learning, leading to a nationally recognised...


  • Edinburgh, Edinburgh, United Kingdom Hays Business Support Full time

    We are seeking a highly skilled and organized Administrative Support Professional to join our team at Hays Business Support. As a Personal Assistant, you will be responsible for undertaking general administrative tasks, monitoring databases and systems, coordinating meetings and taking minutes, diary management, and providing support to the wider executive...


  • Edinburgh, Edinburgh, United Kingdom Hays Business Support Full time

    Job Summary:As an Administrative Support Specialist at Hays Business Support, you will provide high-level administrative support to a small group of fee earners in a reputable law firm located in Edinburgh City Centre. Your responsibilities will include managing monthly billing processes, drafting and proofreading important legal documents, booking travel...


  • Edinburgh, United Kingdom Hays Business Support Full time

    Job SummaryAs a Legal Personal Assistant at Hays Business Support, you will provide administrative and secretarial support to a small group of fee earners. Your key responsibilities include:• Complex diary and mailbox management• Drafting and proofreading important legal documents• Booking of travel and other commitments, and organising catering and...


  • Edinburgh, United Kingdom Inverclyde Council Full time

    Job Description Modern Apprenticeship – Warehouse Stores REF: ER/ Salary: Modern Apprentice Scale - £20, Location: Various Hours: 37 Hours Per Week Duration: 2 Years Modern Apprenticeship – Warehouse Stores A Modern Apprenticeship offers paid employment combined with relevant on the job learning, leading to a nationally recognised...