Benefits Assistant

2 weeks ago

London, United Kingdom Marex Full time

Marex is a diversified global financial services platform, providing essential liquidity, market access and infrastructure services to clients in the commodities, energy and financial markets.

The Group provides comprehensive coverage across five core services: Market Making, Execution & Clearing, Hedging & Investment Solutions, Price Discovery and Data & Advisory. It has a leading franchise in many major metals, energy and agricultural products, executing around 38 million trades and clearing over 193 million contracts in 2021. The Group provides access to the world's major commodity markets, covering a broad range of clients that include some of the largest commodity producers, consumers and traders. Marex maintains a strong balance sheet with prudent capital and liquidity positions and has an investment grade credit rating.

Marex was established in 2005 but through its subsidiaries can trace its roots in the commodity markets back almost 100 years. Headquartered in London with 29 offices worldwide, the Group has over 1,600 employees across Europe, Asia and the Americas.

**Purpose of Role**:
Marex are looking for a highly efficient Benefits Assistant to support the Benefits Manager in all aspects of the provision of benefits to employees across the Marex group. The role is based in our Bishopsgate offices and is a newly created role to support the continued growth of our company.

The Benefits Assistant will provide support on all benefit matters including responding to employee queries and providing general assistance to the Benefits Manager as required.

This newly created role will suit someone who is enthusiastic about employee benefits and who wants to learn more in this area of HR while working for a fast-paced company.

**Responsibilities**:
A non-exhaustive list of the main tasks for the role include:

- Benefits Platform: full involvement in the development and launch of the platform. Work towards being a super user of the platform and the first point of contact for employees and HR colleagues who have queries relating to benefits and how to use the platform. Learn to create system reports (e.g. user reports to identify trends).
- Prepare and maintain a calendar of benefit renewals and key dates so that work is carried out in good time i.e. ahead of an annual renewal exercise. Likewise, create and maintain an accurate list of benefits in each country along with provider name and contact details.
- Timely membership administration for employee benefits and ensuring that data is consistent with the data held in our central HR system (Marex People).
- Assisting with the management and organisation of events such as wellness initiatives (e.g. seasonal flu vaccination programme and annual ‘Know Your Numbers' event) including employee communications.
- Assisting with the management and organisation of events that are run for Diversity, Equity & Inclusion (e.g. International Women's Day, Movember, Mental Health Awareness Week etc.). Coordination with colleagues from other locations so that events are global in nature where relevant.
- Coordinating the issue of a corporate gift bag for all new starters in the UK and working with others across Marex locations on the same, including ensuring that we always have enough stock, and making requests for additional supply when necessary.
- Ensure that all the tasks you are responsible for are documented in a Benefits Admin Guide.
- Ensure that all published benefits information remains up-to-date and accurate at all times, including updates to the HR intranet.
- Build relationships with key internal and external stakeholders such as vendors, account managers, brokers, payroll and our wider HR team.
- Review employee data on a regular basis to ensure that any new medical underwriting requirements are handled in a timely manner in relation to Life Assurance and Income Protection benefits.
- Assist with the processing of all benefit related invoices.
- Other ad hoc tasks as required from time to time

**Skills & Experienced Required**:

- Significant experience working in an employee benefits role (circa 24 months ideally).
- Organised and efficient in balancing the demands of the role.
- Strong written and verbal communication and interpersonal skills.
- Excellent attention to detail.
- To keep professional confidentiality and be aware of the sensitive nature of employee data.
- Good level of IT skills including Microsoft Office, Word and Excel.
- Handling employee queries appropriately and with empathy and sensitivity.
- A proactive and helpful attitude.
- Flexible to changing requirements of the HR function.
- A team player, keen to offer support and thoughtful to others' roles and workloads.
- Committed to seeing tasks through to end delivery.
- Approachable and personable.

**Competencies**:

- Excellent verbal and written communication skills
- A collaborative team player, approachable, self-efficient and influences a positive work environment
- Demonstr

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