Facilities Administrator

6 months ago

Carlisle, United Kingdom North Cumbria Integrated Care NHS Foundation Trust Full time

We are looking to appoint a Facilities Administrator to join our team. A challenging and rewarding role, the post holder will provide administrative support to the Facilities Manager (Accommodation, Contracts and Compliance) directly, working alongside other administrative colleagues in the Facilities Management team.

The post holder will be required to process complex information and use their initiative with support from the Facilities Manager in prioritising work and meeting the demands and deadlines of the service.

**We are looking for**:
Great organisational skills and ability to prioritise is a must.

Great communication skills are essential.

Experience in Microsoft office, in particular Microsoft Excel

Self-driven and works well independently

**Work Environment**: Office Based, Cumberland Infirmary

**Hours**: Monday to Friday Office Hours 9:00 - 15:00

**About the department**: The Facilities Department manage and provide Accommodation, Domestic, Catering, Portering, Reception/Switchboard, Customer Services and Security, including contract/PFI management and quality assurance.

The post holder will have excellent attention to detail and organisational skills as the role will involve the coordination and implementation of office procedures. This will require a high degree of organisational skills and excellent working knowledge of administration systems.

The post holder will often be the first point of contact and a focal point for the services requiring clear communication and liaison skills.

They will be responsible for prioritising various administrative duties e.g. managing department mailboxes, organising meetings and formal minute taking, electronic filing, updating staff ESR system, document formatting, compliance data collation and data report preparation, financial ordering/invoices processing, and data input on various digital systems.

Previous experience in a busy administrative setting, using Microsoft office suite: outlook, word and excel experience is essential. Additional experience working within Hotel Services or Facilities Management within an NHS setting would be advantageous.

At NCIC, we have an ambition to deliver outstanding hospital and health services to half a million people. Established on 1st October 2019, the Trust is creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout north Cumbria and beyond. We’re responsible for delivering over 70 services across 15 main locations and we employ more than 6,500 members of staff.

Our 5 key principles demonstrate our belief in the delivery of ‘safe, high quality care every time’.

Being a clinically led organisation

Quality and safety at the heart

A positive patient experience every time

A great place to work

Managing our money well

As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.

Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. There is an expectation for all staff to support this by familiarising yourself with the Trust’s sustainability initiatives such as waste and recycling, going paperless, videoconferencing, sustainable transport and others.

We encourage you to think about what you can do as an individual and within your team to contribute in to embedding carbon reduction into the everyday running of our organisation.

Please see attached Job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.

Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies

Please ensure that you document evidence of meeting all the essential criteria in the supporting information.

Important Information

Junk Mail is checked regularly

**Disclosure and Barring Service**:
On 28 November 2020, the new Disclosure and Barring Service filtering rules will come into effect.

**The changes mean that**:
the multiple conviction rule has been removed, meaning that if an individual has more than one conviction, regardless of offence type or time passed, each conviction will be considered against the remaining rules individually, rather than being automatically disclosed.

If you are unsure about whether you need to disclose certain criminal record information, free confidential advice may be sought from one of the charity bodies listed below. These bodies can advise you on what you are legally required to declare and may also be able to advise you on how you can disclose criminal record information to a prospective employer and your legal rights when doing so.

**Standard Check**: £18 + Administration cost of £3.85 = £21.85. Deducted at £

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