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Stock Management and Purchasing Lead

7 months ago

Newcastle upon Tyne, United Kingdom Newmedica Full time

**Stock Management and Purchasing Lead**

**Who are we?**

Newmedica are one of the leading providers of NHS ophthalmology services in England, providing outpatients appointments, diagnostic testing and eye surgery. We aim to change lives through better sight and eye health.

We care for thousands of NHS and private patients a year in our specialist eye clinics across the country. We have significant growth plans over the next few years as we look to establish a national footprint and open many new sites across the UK.

We are thrilled to say that following an independently conducted survey of Newmedica colleagues, we have been certified as a Great Place to Work®. This is a global benchmark that recognises employers who create an outstanding employee experience.

**Role overview**

We are looking for a new Stock Management and Purchasing Lead to join our Newcastle site. This will be **20 hours over 5 days per week**.

In this role, you will be responsible for ensuring that the service maintains the right level of both clinical and non-clinical stock by working closely with key members of the team. You will liaise with external suppliers to maintain good levels of stock as well as working with our central procurement team.

You will undertake a variety of tasks including placing orders, stock rotation and regular stock takes, ensuring that the service is cost-effective. Working within small teams, you will maintain and enhance processes to maximise quality and efficiency. We have a strong relationship with the local ICB and trust and this role will be pivotal in that ongoing relationship.

In addition, you will ensure that records are accurately maintained and that reusable stock is turned around in a timely manner. You will at times, support the wider administration of the business.

**What skills and experience do I need?**

As you’d expect, we are looking for someone who has previously worked in a similar role. Your prior experience of stock management and purchasing will be vital alongside the following:

- Placing all stock orders to ensure that theatre, clinic, treatment room and the administration function have the consumables required in accordance with the schedule.
- Chase late orders, receive in stock, log stock out and ensure stock rotation minimises wastage.
- Maintaining stock levels in line with the schedule versus managing the cash flow.
- Completing the stock audits monthly and the finance team.
- Ensuring that all reusable stock is turned around in a timely manner according to the contract versus the schedule.
- Ensure that records are maintained regarding stock orders versus stock received so that finance can approve invoices.
- Ensure that records are maintained regarding the stock received, transferred to clinic date etc. as per the medicines management policy.
- Ensure that all equipment with a value of £750 or more is managed via our asset management system, including any required servicing as per the service contracts.
- Be responsible for all facilities management schedules and ensuring the service meets them.
- Maintaining a positive relationship with internal or external stakeholders at every interaction.
- Maintain a committed approach to continued professional development and clinical governance, including participating in appraisal process, clinical audits and research as required.
- To have a full understanding of the CQC regulatory standards.
- Support the business with general administrative duties as requested by the management team.

**Customer Care**
- Proven experience of building good working relationships both internally and externally.
- Whilst Newmedica would not tolerate harassment or bullying, some callers (clients, carers and staff) may be distressed, anxious or aggressive through stress. Staff must be able to respond to all callers with tact, diplomacy, and kindness.
- To take responsibility for always maintaining patient confidentiality.
- Ensure appearance is always professional, adhering to the New Medica brand and uniform guidelines.
- Ability to go above and beyond for patients and service users to give them the best possible experience whilst in our care.

**Financial Responsibilities**
- All staff will support their managers to make efficient and effective use of resources. All staff are responsible for identifying any actual or potential deviation from budgets and are to work with the budget holder to find effective ways of handling it.
- All staff must ensure they use resources in a manner consistent with organisational objectives and policies, ensuring that resources are realistic, justified and of clear benefit to the organisation.

To support in the administration of stock levels, invoices and other associated financial elements of the business, as requested by the management team.

**What we’re offering**
- Dependent on experience, plus advertised benefits & annual review
- 25 days annual leave plus bank holidays
- A company pension scheme
- Acc