Patient Pathway Co-ordinator

3 weeks ago

Oxford, United Kingdom Oxford University Hospitals NHS Foundation Trust Full time

For an informal discussion or more information please contact Kerry Proper, Renal and Transplant Team Leader 01865 226530

1. Add to the EPR inpatient / day case waiting lists all patients requiring
admission.
2. Process inpatient / day case admissions on EPR and TIMS, where
appropriate having agreed a TCI with the patient, in line with local booking
procedures.
3. Request pre-operative assessment appointments.
4. Actively review patient DNAs, rescheduling patient procedures in line with agreed local processes.
5. To understand 18 weeks referral to treatment (RTT) rules and use them in conjunction with the OUH Elective Access Policy to proactively manage all elective patient pathways.
6. Undertake validation of the 18 week RTT PTLs and contribute to the validation of the cancer PTL where appropriate. Investigate and take appropriate action where pathways are incomplete to ensure that patients are treated in clinical priority and breach date order and that reporting on performance and waiting times is robust.
7. To be responsible for maximising theatre / day case capacity
8. Recognise when patients are on cancer care pathways and proactively link with the MDT Coordinator and MDT Tracker to ensure these patients are actively managed through their diagnosis and treatment.

**Closing date and time**: 08thJanuary 2023, 11:59 PM

The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel.

Main Tasks and Responsibilities
Inpatient / Day Case Pathway
1. Add to the EPR inpatient / daycase waiting lists all patients requiring
admission.
2. Process inpatient / daycase admissions on EPR and TIMS, where
appropriate having agreed a TCI with the patient, in line with local booking
procedures.
3. Book pre-operative assessment appointments
Pre
- Operative Assessment Service for patients requiring an inpatient /
daycase procedure.
4. In line with service protocols communicate basic clinical information to

Learning, Respect, Delivery, Excellence, Compassion, Improvement
patients relating to their procedures and treatments, ensuring appropriate
distribution of patient information booklets.
5. Actively review patient DNAs, liaising with the appropriate clinical staff and
reschedule patient procedures in line with agreed local processes.
6. Liaise with theatres to ensure that specialist equipment is available where
needed and theatre slots are utilised appropriately. Ensure ward, surgery
areas and clinical teams are aware of patients who have been booked in for
surgery and any specialist requirements for the admission.
7. Inform and liaise with the Clinical Site Management Team and Clinical Team
that ITU/ICU beds have been booked for elective patients where needed.
Pathway Tracking
1. To understand 18 weeks referral to treatment (RTT) rules and use them in
conjunction with the OUH Elective Access Policy to proactively manage all
elective patient pathways.
2. Undertake validation of the 18 week RTT PTLs and contribute to the validation
of the Renal and Transplant PTL where appropriate. Investigate and take appropriate action
where pathways are incomplete to ensure that patients are treated in clinical
priority and breach date order and that reporting on performance and waiting
times is robust.
3. Book inpatient and daycase procedures in clinical priority and breach date
order, whilst monitoring the 18 week and Renal and Transplant PTLs to ensure any late
additions are identified and processed appropriately. In doing so, take the
necessary steps to avoid target breaches and resolve any issues i.e. 28 day
theatre cancellations.
4. To be responsible for maximising theatre / daycase capacity (i.e. theatre
utilisation) and identify and escalate any issues to the Patient Access Team
Leader which compromise delivery of the 18 week RTT and cancer waiting time
targets.
5. Ensure Trust systems are updated with patient pathway status information
and that data quality is maintained.
6. Liaise with internal and external colleagues to share patient pathway
information and diagnostic information, and expedite patient journeys where
needed.
7. Ensure inter-provider transfers are timely and that the appropriate paperwork
has been completed and sent or received.
8. Manage and monitor theatre scheduling (where appropriate) making best use
of capacity, giving early warnings of where

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