Property Operations Coordinator

5 months ago

London, United Kingdom Selfridges Full time

Job Introduction
Job Introduction

Are you looking for a new challenge that gives you the chance to get creative and take our property operations to the next level? Looking for a company that wants to help further your career, as well as provide you with an exciting, inspiring and fun place to work?

If the answer to all of these questions is ‘yes’ then you’re just the kind of person we’re looking for

A bit about the role

As a Property Operations Coordinator, you will support the property operations team to ensure the effective governance of all projects and property business areas, also controls on associated costs.

This is a critical role in developing the Selfridges brand and environment in that it
assists the teams on all projects across all stores and divisions. The coordinator will
support with day to day controls on governance covering contracts, costs and
administration tasks. The role liaises with people from all areas and levels of the
business as well as external teams of contractors, consultants and suppliers. This role
will involve helping to coordinate and support various aspects of a project and will be
pivotal in maintaining overall project governance.

As a Property Operations Coordinator, you will support on:
**Governance of Projects**
- Ensure effective controls of project documentation
- Prepare consolidated trackers for compliance on projects
- Assist in electronically saving contract documentation to secure drives
- Attend governance and support cost meetings and take minutes
- Assist teams with preparing & then processing contractor and supplier orders and
- payments
- Assist with production, recording and circulation of contract documents
- Liaise with all internal and external stakeholders throughout project lifecycle to
- report on project governance
- Assist teams in producing or requesting order and spend reports

**Communication**
- Assist with the production of a governance tracker for all projects
- Communicate effectively both internally and externally
- Proactively provide updates on governance status and meetings to all
- stakeholders
- Establish and maintain good working relationships with colleagues and external
- parties

**Office Administration**
- Reporting of all contractual documentation on all projects (framework
- agreements, shopfitting agreements, letters of appointment).
- Support with the preparation and production of project execution plans for
- strategic projects
- Assist with the booking and preparation of governance & cost meetings and
- circulate agendas, supporting files and minutes
- Support the development and or follow internal governance procedures for the
- control of projects
- Support the development and or maintain the tracker of consultant and
- contractor contract status
- Support the set up of new starters on systems as part of the on-boarding process
- Manage, action and process the outlook shared account

**Business Goals and Brand Values**
- Encourage and promote an understanding of the Selfridges brand values
- amongst external consultants and contractors
- Promote Selfridges business goals in relation to governance activities
- Participate in the Values team to promote the values within the Property team
- Participate in promoting sustainability within Selfridges

**A bit about you**
- Excellent coordination skills
- Excellent administration skills
- Experience of working in an office environment
- Experience of managing workload
- Great communication skills
- Ability to communicate with all levels and areas of the business and with external
- parties
- Office experience and a knowledge of property operations preferable

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