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Office Administrator

4 months ago

Ryton on Dunsmore, United Kingdom DHL Full time

**Position**: Office Administrator - Nights

**Shift**: 19:00 - 03:30

**Contract type**: Permanent

**Location**: Ryton-on-Dunsmore

**Grade**: Grade 1

**Why choose DHL eCommerce?**
Want to work for one of the UK’s best workplaces? We are proud to announce that DHL eCommerce UK has been recognised as a Best Workplace 2023 and achieved Top Employer accreditation for the 3rd year running. As well as competitive pay rates, you will be entitled to a range of benefits including discount vouchers for restaurants, cinemas, retail outlets, healthcare and much more as well as pension, enhanced family leave, childcare discounts, employee assistance programme and much more

**About the role**:
We are looking for an Office Administrator to join our team on Night Shifts, based at our busy hub in Ryton-on-Dunsmore.

**Key Responsibilities**:

- Provide administrative support to the Night Operation including the deployment of staff.
- Provide daily, weekly and monthly reporting of operational and financial data.
- Coordinate Hub Tours and interviews.
- Support with the onboarding process for new starters.
- Verify rights to work documentation for new starters.
- Answering incoming telephone calls efficiently and professionally.
- Monitor and report agency staff attendance, hours and pay.
- Create and receipt eBis orders for consumables and services.
- Confidential maintenance of employee personnel files and related data.
- Maintain employee holiday records.
- Record employee absence, issue and process RTW documentation.
- Minute meetings and maintain Live Disciplinaries records.
- Complete and issue standard letters for formal meetings.
- Maintain computerised and manual attendance systems.
- Processing leaver details.
- Request and monitor the issue of ID cards to all Hub employees.
- Carry out general office duties.
- Issue PPE and uniform to staff.

**Experience required**:

- Proven administration skills.
- Must have exceptional communication skills, both written and oral.
- Strong organisational skills with high attention to detail.
- Highly numerate and literate.
- Must be fully conversant with Microsoft Office.
- Must have a confident and professional approach when dealing with internal and external agencies/departments.
- Prepared to train on internal systems.
- Capable of producing operational and financial reports.
- Excellent organisational skills.
- Knowledge of basic business etiquette.

**What about career development?**
We take every employee’s career seriously and believe in realising their full potential. We have dedicated learning and development programmes that are open to every employee and an open working culture where everyone’s voice is heard, so you can shape your future career path at DHL eCommerce.

**What will you need to do next?**

**Our approach to Diversity and Inclusion**
As a global company, we see the diversity of our employees as a genuine strength. A strength that we will only really leverage if we ensure that our employees sincerely feel that they can bring their true selves to work every day. We’re committed to attracting the best possible person for every vacancy irrespective of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. We will ensure that all our resourcing activities are fair, transparent, and consistent across the UK