Office Administrator/bookkeeper
5 months ago
**Main Functions**:
- To provide an administrative service to the Federation.
- To provide an administrative service to the County Chairman & Board of Trustess.
- To Provide facilities management of our Federation office.
**Principle Responsibilities**:
**Administrative service - to the Federation**'
- Monitor Federation communications (post, inbox & telephone), responding to members requests and ideas.
- Maintain an effective booking system for our events - updating attendance lists and taking payments.
- Maintain relationships with National Federation of WI's & correspond with 104 New Kings Road.
- To manage the Membership Communication System database (MCS) and ensure the accurate recording of all membership information (not specific to Federation MCS Rep) and extracting reports as required. Provide training, as required, for MCS workshops within the Federation.
- Supervise the collation and distribution of our members monthly newsletter (County News)
- To keep the Federation Web Page on the NFWI website up to date, relevant and engaging.
- To manage the administration of our annual financial audit programme (delivered through our IFE Team)
- Attend the SCFWI Annual Meeting and Spring Road Show to work as require.
- Maintain the Federation filing system and archives.
Administrative service - County Chair & Board of Trustees
- To undertake the timely preparation of papers and agendas for meetings.
- To act as minute secretary to the Board of Trustees and Membership Committee - prepare and disseminate minutes appropriately and follow up on action points
- Support and advise the Board of Trustees on office matters and systems as needed.
- To oversee the administration of all "Events" (co-ordinating volunteers, providing documentation and collating feedback etc).
- To support and assist the County Treasurer.
- Take an active role in monitoring and updating the Federation Facebook and Instagram account with the Social Media Editor & Press & Publicity Officers support.
Facilities Management
- To ensure the smooth day-to-day running of the building with regard to maintenance, repair and cleaning.
- To be responsible for ensuring that regular servicing is carried out on machines electrical equipment, computers etc.
- Maintain office and kitchen supplies (stationery, paper, envelopes, tea, coffee etc)
- Be a registered key holder for County Office
- To oversee the security of the building.
- To ensure that a safe working environment is maintained and compliance with Health & Safety guidelines throughout the building
**Job Type**: Part-time
Pay: £11.44-£12.00 per hour
Expected hours: 23.75 per week
**Benefits**:
- On-site parking
Schedule:
- Monday to Friday
**Education**:
- GCSE or equivalent (preferred)
**Experience**:
- Customer service: 1 year (preferred)
- Administrative experience: 3 years (required)
- Administrative: 1 year (required)
**Language**:
- English (required)
Licence/Certification:
- Driving Licence (preferred)
Work authorisation:
- United Kingdom (preferred)
Work Location: In person
Reference ID: Somerset Women's Institute Office Administrator
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