Proposals Assistant

3 weeks ago


Aberdeen, United Kingdom ICR Integrity Ltd Full time

We are looking for a **Proposals Assistant** to join the Commercial team, based in Aberdeen.

The Proposals Assistant will work within the Commercial team, preparing, processing and assisting with proposals within client deadlines supported by the business units and sales teams and providing general support within the team

This role will report to the Commercial Manager,

**The main tasks include, but are not limited to**:

- Assist with preparation of accurate and definitive Technical & Commercial Proposals in accordance with defined scopes of supply;
- Working in SAP system to process and prepare sales quotations
- Ensure that the ICR Proposals Process is adhered to at all times
- Ensure that proposals/quotations are reviewed and approved in a timely fashion, from both a technical and commercial perspective
- Liaise with internal stakeholders during the proposal process / organise and attend meetings if required
- On receipt of client purchase orders, process Sales Order on SAP and issue to client
- Provide support to Commercial Manager with commercial and contractual tasks if required
- Support Proposals Specialist with tender and pre-qualification activity

**Key Responsibilities**:

- Assist with delivering all proposals in a timely manner in line with company approvals process.
- Ensuring SAP system is up to date with all open/closed bids at all times.
- Following the service realisation process by creating, developing and maintaining a weekly proposals report.
- Providing professional and accurate support to the team.
- Recognise and adhere to all company HSEQ policies internally and externally.
- Identify and support continuous improvements to the commercial process.

**Key Skills, Attributes and Experience**:

- Ability to manage multiple work scopes on a day-to-day basis
- Ability to perform effectively under pressure
- Ability to take on wide ranging tasks
- Experience of using CRM systems, preferably SAP Business One
- Competency and skill using MS Office packages, particularly formatting and stylising documents
- Proactive, energetic and enthusiastic individual with a ‘can-do’ attitude who can use initiative to manage proposals and prioritise own workload.
- Ability to proactively solve problems and to think laterally, whilst working under pressure.
- Effective communication and interpersonal skills.
- Excellent organisation and time management skills.
- Ability to effectively work within a small close-knit team.
- Ability to challenge and inform internal stakeholders on adhering to Processes.
- Flexibility to support international hubs with different time zones if required.
- Excellent command of English language both written and oral

**Benefits**:

- Company pension
- On-site parking
- Private medical insurance

Schedule:

- Monday to Friday

Work Location: Hybrid remote in Aberdeen



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