Support Secretary Cellular Pathology
1 week ago
We are looking for a conscientious, motivated individual to join our Cellular Pathology secretarial team. To provide administrative support to the Cellular Pathology Department, all Consultant Histopathologist and Specialist Registrars. To perform various administrative tasks on behalf of the Cellular Pathology Team. Support the Cellular Pathology specialist secretaries and assist with the facilitation of the day to day operation of the Cellular Pathology Department.
Please see attached job description.
To provide administrative support for the Cellular Pathology team. Perform various administrative tasks on behalf of the Cellular Pathology Team.
To organise and prioritise own workload and provide a full range of clerical/administrative support services including but not limited to:
Carry out photocopying, scanning and distribution of documents as necessary.
Update and log, on spreadsheets, all incoming external reports received.
Check spreadsheets for outstanding reports and act upon this accordingly.
To enter all requests for specimens to system.
Check external databases for updates on pending reports.
Print MDT lists and print out appropriate reports.
To be the first point of contact for written and telephone enquiries from patients, relatives, GPs, Consultants and other medical staff and other external organisations, and to exercise initiative, judgement and sensitivity, often in the absence of the pathologist, in dealing with and prioritising these enquiries.
**About the trust**:
Blackpool Teaching Hospitals NHS Foundation Trust is situated on the west coast of Lancashire, and offers a full range of district hospital services and community health services to a population of 1.6 million in Lancashire and South Cumbria.
The Trust provides a comprehensive range of acute hospital services to 440,000 residents of Blackpool, Fylde & Wyre and North Lancashire, as well as specialist tertiary care for Cardiac and Haematology services across the wider region.
We employ 7,015 staff (headcount excluding Non-Executive Directors) and had a turnover in excess of £432m in 2017/18 (£410.7m in 2016/17) and have approximately 900 beds.
Between 1st April 2017 and 31st March 2018 we treated 107,151 day cases and inpatients (elective and non-elective), 344,584 outpatients and had 79,997 A&E attendances.
The Trust houses a state of the art Simulation & Skills Facility that provides training for all grades of staff to improve the safety and quality of the service that we offer our patients.
We run a portfolio of in-house courses that can be accessed by all staff to enhance their professional development needs. The training is supported by the use of modern equipment including part task trainers for such skills as venepuncture and full body manikins for the practice of emergency drills.
To organise and prioritise own workload and provide a full range of clerical/administrative support services including:
Carry out photocopying, scanning and distribution of documents as necessary.
Update and log, on spreadsheets, all incoming external reports received.
Check spreadsheets for outstanding reports and act upon this accordingly.
To enter all requests for specimens to system.
Check external databases for updates on pending reports.
Print MDT lists and print out appropriate reports.
To be the first point of contact for written and telephone enquiries from patients, relatives, General Practitioners, Consultants and other medical staff and other external organisations, and to exercise initiative, judgement and sensitivity, often in the absence of the pathologist, in dealing with and prioritising these enquiries.
Collating and circulating documents.
To act as first point of contact for health care professionals, patients/relatives, police and Coroner’s officers.
To co-operate, as required, with other members of the Consultant Medical Staff and their teams of Junior Medical Staff, senior Managers, departments within Victoria Hospital and Community hospitals, other Trusts, General Practitioners and other external organisations as necessary.
Responsible for maintaining an efficient Cellular Pathology office systems tracer system for all case notes & ensure that case notes are correctly maintained following guidelines.
To maintain diaries, appointments and information relevant to the Consultant Histopathologists and Specialist Registrars, and to assist in the co-ordination of activities.
Co-operate fully in appropriate collection, input and retrieval of clinical information into information systems in use within the Trust, maintaining confidentiality and data protection at all times.
Work as part of the Cellular Pathology Team to assist with the various administrative tasks, have the ability to deal with routine matters on own initiative and to work well as a team player.
To participate in departmental audits, service and efficiency reviews, and co-operate with the introduction of technology, methodology, p
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