Support Secretary Acute Oncology

2 months ago


Blackpool, United Kingdom Blackpool Teaching Hospitals NHS Foundation Trust Full time

To provide a general clerical service for the Acute Oncology/CUP clinical team. To do audio-transcription of clinic letters, results and discharge letters, and to provide a general clerical service and support for medical secretaries throughout the Oncology Directorate.
Principal Job Duties
- Audio transcription of Consultant Outpatient Clinics, Inpatient Discharge letters, investigation result letters and other correspondence ensuring all is prepared for signature promptly and to a high standard.
- Receive incoming referrals for Acute and CUP teams, complete patient cards and distribute. Advise relevant consultants and update relevant spreadsheets.
- Deal with telephone enquiries as and when required in an efficient, tactful and diplomatic manner, ensuring that any message/information is passed on quickly.
- Locate, track and collect case notes using the hospital’s HISS computer system as and when required.
- File patient investigations and correspondence.
- To organise 3 - monthly Acute Oncology Team Meeting with day unit, monthly acute meetings and the monthly mortality meetings. To liaise with consultants re Proformas, send out invites, minute & type up meeting, distribute minutes to relevant parties and update and amend as necessary, provide relevant data needs for each meeting.
- Data collection, inputting relevant data onto the appropriate systems and producing relevant figures, reports and graphs onto the appropriate systems.
- To collect and distribute post on a daily basis
- Distribute (under direction of the team) and collate Acute and CUP surveys on appropriate systems and produce reports as requested.

**About the trust**:
Blackpool Teaching Hospitals NHS Foundation Trust is situated on the west coast of Lancashire,and offers a full range of district hospital services and community health services to a population of 1.6 million in Lancashire and South Cumbria.

The Trust provides a comprehensive range of acute hospital services to 440,000 residents of Blackpool, Fylde & Wyre and North Lancashire, as well as specialist tertiary care for Cardiac and Haematology services across the wider region.

The Trust houses a state of the art Simulation & Skills Facility that provides training for all grades of staff to improve the safety and quality of the service that we offer our patients.

We run a portfolio of in-house courses that can be accessed by all staff to enhance their professional development needs. The training is supported by the use of modern equipment including part task trainers for such skills as venepuncture and full body manikins for the practice of emergency drills.

GENERAL REQUIREMENTS
1. Quality

The achievement of quality objectives is set within a Hospital Wide Quality Assurance Framework, which requires each member of staff to participate and ensure quality is assured in each aspect of their work.

**Each member of staff is required to ensure that**:
1. Their work is discharged correctly first time on each occasion.
2. The patient and customer is always put first.
3. Staff practice team-work every day.
4. That in all things, the patient/customer requirements are met and all staff contribute fully to achieving the Trust Corporate goals and objective.
5. Confidentiality

Each member of the Trust's staff is responsible for ensuring the confidentiality of any information relating to patients and to comply with all the requirements of the Data Protection Act while carrying out the duties of the post. Any breaches in confidentiality will be dealt with by the Trust's Disciplinary Procedure and may result in dismissal.
1. Health and Safety

Each member of the Trust's staff is responsible for ensuring that they carry out the duties of their post in accordance with all appropriate Health and Safety legislation, guidance and procedures and that they do not, by any act or omission on their part, create a threat to the Health and Safety of any other person.
1. External Interests

Each member of the Trust's staff is responsible for ensuring that any external interest they have does not conflict with the duties of their post and that they must disclose the external interest if this is likely to occur or if they are in doubt about a possible conflict of interest.
1. Fire Training

Each member of the Trust's staff has a statutory obligation to attend a Fire Lecture each year. It is the responsibility of each member of staff to ensure that they comply with this legal requirement
1. Flexibility

Job descriptions are intended to act as a flexible guide to the duties of a post and therefore will require revision in consultation with the post holder to reflect the changing requirements of every post so as to enable the Trust to achieve its Corporate goals and objectives.

GENERAL REQUIREMENTS
1. Quality

The achievement of quality objectives is set within a Hospital Wide Quality Assurance Framework, which requires each member of staff to participate and ensure quality is assured in each aspect of th



  • Blackpool, United Kingdom Blackpool Teaching Hospitals NHS Foundation Trust Full time

    To provide a general clerical service for the Acute Oncology/CUP clinical team. To do audio-transcription of clinic letters, results and discharge letters, and to provide a general clerical service and support for medical secretaries throughout the Oncology Directorate. Audio transcription of Consultant Outpatient Clinics, Inpatient Discharge letters,...


  • Blackpool, United Kingdom Blackpool Teaching Hospitals NHS Foundation Trust Full time

    To provide a general clerical service for the Acute Oncology/CUP clinical team. To do audio-transcription of clinic letters, results and discharge letters, and to provide a general clerical service and support for medical secretaries throughout the Oncology Directorate. - Audio transcription of Consultant Outpatient Clinics, Inpatient Discharge letters,...


  • Blackpool, United Kingdom Blackpool Teaching Hospitals NHS Foundation Trust Full time

    To provide a general clerical service for the Acute Oncology/CUP clinical team. To do audio-transcription of clinic letters, results and discharge letters, and to provide a general clerical service and support for medical secretaries throughout the Oncology Directorate. - Audio transcription of Consultant Outpatient Clinics, Inpatient Discharge letters,...

  • Medical Secretary

    2 weeks ago


    Blackpool, United Kingdom Blackpool Teaching Hospitals NHS Foundation Trust Full time

    The role of the Higher level Medical Secretary is to provide a comprehensive secretarial, administration and information service to the Consultants in respect of their NHS work and to the supporting medical team. The role comprises a wide range of specific duties and requires competence in word processing, keyboard skills, audio-typing, data processing,...


  • Blackpool, United Kingdom Blackpool Teaching Hospitals NHS Foundation Trust Full time

    We are looking for an enthusiastic, well-motivated person to provide administration and secretarial support within the Respiratory Department. Excellent written and verbal communication skills are essential, as is the ability to work within a team and use your own initiative. A flexible, friendly approach is essential to this role The role of the support...


  • Blackpool, Blackpool, United Kingdom Blackpool Teaching Hospitals NHS Foundation Trust Full time

    We are looking for an enthusiastic, well-motivated person to provide administration and secretarial support within the Respiratory Department. Excellent written and verbal communication skills are essential, as is the ability to work within a team and use your own initiative.A flexible, friendly approach is essential to this roleThe role of the support...


  • Blackpool, United Kingdom Blackpool Teaching Hospitals NHS Foundation Trust Full time

    Job summary An exciting opportunity has arisen for a motivated and dynamic nurse to join our team as a band 7 Acute oncology/CUP clinical nurse specialist. This post is a ideal opportunity for a skilled nurse looking to develop a specialist nursing career in Oncology. The post holder will work collaboratively with the Oncology MDT and other relevant...


  • Blackpool, United Kingdom Blackpool Teaching Hospitals NHS Foundation Trust Full time

    We are looking for an enthusiastic, well-motivated person to provide administration and secretarial support within the Respiratory Department. Excellent written and verbal communication skills are essential, as is the ability to work within a team and use your own initiative. A flexible, friendly approach is essential to this role The role of the support...


  • Blackpool, United Kingdom Blackpool Teaching Hospitals NHS Foundation Trust Full time

    This role is an administration post to support the delivery of excellent patient care across the Chemotherapy pathway. The post holder will ensure that patients are booked in to receive their Chemotherapy Treatment using the information on the Booking Forms to ensure that the correct regime is booked, patients are contacted and are given all appropriate...

  • Support Secretary

    2 months ago


    Blackpool, United Kingdom Blackpool Teaching Hospitals NHS Foundation Trust Full time

    To provide support primarily for the ENT department, with potentially the cross covering of other departments within the SACCT division. To facilitate audio-transcription of clinic letters, results and discharge letters, the validation of the RTT pathways, and to help support the medical secretaries within the department. The post holder will be required...

  • Support Secretary

    2 months ago


    Blackpool, United Kingdom Blackpool Teaching Hospitals NHS Foundation Trust Full time

    To provide support primarily for the ENT department, with potentially the cross covering of other departments within the SACCT division. To facilitate audio-transcription of clinic letters, results and discharge letters, the validation of the RTT pathways, and to help support the medical secretaries within the department. The post holder will be required...

  • Support Secretary

    4 days ago


    Blackpool, Blackpool, United Kingdom Blackpool Teaching Hospitals NHS Foundation Trust Full time

    To provide a general clerical support for the Ophthalmic secretaries and consultants. To facilitate audio-transcription of clinic letters, results and discharge letters, and to provide a general clerical service and support throughout the department.The post holder will be required to work as part of a team providing cross cover during periods of staff...

  • Support Secretary

    7 days ago


    Blackpool, United Kingdom Blackpool Teaching Hospitals NHS Foundation Trust Full time

    To provide support primarily for the ENT department, with potentially the cross covering of other departments within the SACCT division. To facilitate audio-transcription of clinic letters, results and discharge letters, the validation of the RTT pathways, and to help support the medical secretaries within the department. The post holder will be required...

  • Support Secretary

    2 months ago


    Blackpool, United Kingdom Blackpool Teaching Hospitals NHS Foundation Trust Full time

    To provide a general clerical support for the Ophthalmic secretaries and consultants. To facilitate audio-transcription of clinic letters, results and discharge letters, and to provide a general clerical service and support throughout the department. The post holder will be required to work as part of a team providing cross cover during periods of staff...


  • Blackpool, United Kingdom Blackpool Teaching Hospitals NHS Foundation Trust Full time

    We are looking for a conscientious, motivated individual to join our Cellular Pathology secretarial team. To provide administrative support to the Cellular Pathology Department, all Consultant Histopathologist and Specialist Registrars. To perform various administrative tasks on behalf of the Cellular Pathology Team. Support the Cellular Pathology specialist...


  • Blackpool, United Kingdom Blackpool Teaching Hospitals NHS Foundation Trust Full time

    We are seeking to appoint a highly motivated and enthusiastic Support Medical Secretary to join our secretarial team in the Department of Cardiology. As the role involves dealing with the public and professionals you must be able to demonstrate excellent interpersonal skills. Use of Microsoft Office packages Medical audio typing Dealing with patients and...


  • Blackpool, United Kingdom Blackpool Teaching Hospitals NHS Foundation Trust Full time

    Job summary An opportunity has arisen to join a busy and forward thinking team within the Haematology Department. The role is part time at 16 Hours , worked over 3 days. These 3 days are open to discussion. If you are an enthusiastic, experienced and motivated person we welcome your application to join a secretarial team embedded within a proud and...


  • Blackpool, United Kingdom Blackpool Teaching Hospitals NHS Foundation Trust Full time

    An exciting opportunity has arisen within the SACCT Division for a Medical Support Secretary to provide administrative support to a team of medical secretaries and their respective consultant and clinical teams. We are looking for a motivated, enthusiastic individual who is able to follow instruction, work on their own initiative and as part of a team. The...


  • Blackpool, United Kingdom Blackpool Teaching Hospitals NHS Foundation Trust Full time

    To provide a general clerical support for the SACCT secretaries and consultants. To facilitate audio-transcription of clinic letters, results and discharge letters, and to provide a general clerical service and support throughout the department. The post holder will be required to work as part of a team providing cross cover during periods of staff...


  • Blackpool, United Kingdom Blackpool Teaching Hospitals NHS Foundation Trust Full time

    Use of Microsoft Office packages Medical audio typing Dealing with patients and medical staff via telephone and in person Making appointments internally and via the e-RS system Administrative duties The post holder will be required to work as part of a team providing cross cover during periods of staff absence. To provide a high-level clerical service...