Safeguarding Administrative Assistant

3 months ago

Nottingham, United Kingdom Djanogly Learning Trust Full time

**Djanogly Learning Trust**

**Djanogly Learning Trust Vision**

We believe that every child has the right to an education that gives them the best opportunity to succeed and prosper. We know that this takes great people, hard work and attention to detail. This is a considerable responsibility and we take it very seriously. Everyone within our trust is fully committed to learning. Our ethos is to be innovative in order to improve, to develop resilience in order to face challenges, and to strive for excellence in everything we do.

**Job title**:Safeguarding Administrative Assistant / Receptionist

**Hours and weeks **37 hours per week, term time only (39 weeks per year).

**Actual salary **£18,554 - £20,350 based on 39 weeks (term time only)

**Djanogly Values**

Employees who demonstrate a commitment to our core values of Excellence, Resilience and Innovation will:

- Embody the belief that every child has the right to an excellent education and constantly strive to give every child the best opportunity to succeed and prosper through their contribution to the Trust
- Recognise and demonstrate the importance of working hard, showing resilience and paying close attention to detail to ensure every child achieves their best.
- Strive for excellence by demonstrating a commitment to innovation, engaging in CPD and constantly striving to improve provision and outcomes for pupils.

**Djanogly Behaviours**

Employees will demonstrate their professionalism and promote a positive culture by:

- Behaving in a professional manner at all times
- Developing professional working relationships with all colleagues and stakeholders, showing understanding and mutual respect in all aspects of their role
- Taking personal responsibility by paying attention to the small things to intercept issues before they become a larger problem
- Resolving any issues in a professional, calm manner, seeking support where necessary and always demonstrating kindness and respect for others
- Starting and ending the day with the same emotional constancy with every interaction.

**Job Purpose**:
To provide administrative and clerical assistance to the Business Manager and the Safeguarding Team and to provide reception cover as and when required.

**Responsibilities**:

- To work sensitively with stake holders by demonstrating an awareness of the Academy’s Equality and Diversity policy and to and promote a culture of inclusion through appropriate working practices.
- To be approachable, professional and courteous at all times with associated stake holders and to follow the code of conduct requirements within the Academy code of conduct policy.
- To undertake relevant training opportunities that will enhance the role and your own development.
- To respect and develop a working environment that promotes the safety and welfare of all stake holders.

**MAIN** **DUTIES AND RESPONSIBILITIES**

**To provide administrative and clerical assistance to the Business Manager by**:

- Managing workload by ensuring deadlines are met and that work is completed efficiently and effectively.
- Providing relevant technical expertise to maintain relevant computer databases, including data entry input, running standard reports/letters, preparing documents from a wide range of sources and reproducing documentation by photocopying and other means.

**MAIN** **DUTIES AND RESPONSIBILITIES**

**To provide safeguarding administrative assistance by**:

- To proactively prompt the Safeguarding team and request that they initiate where appropriate, multi-agency meetings, working with outside agencies to ensure external support mechanisms are in place
- To work collaboratively with colleagues such as Achievement Leaders, Designated LAC Lead, Behaviour Managers and the Senior Leadership team to identify scholars who may need additional support
- To maintain positive liaisons with Family Support Workers and Community Liaison Offers
- To be responsible for maintaining and updating accurate student safeguarding manual and computerised files within the protocols of school procedures
- To collaborate with the Family Support Workers and the DSL to complete safeguarding audits across the academic year ensuring files are updated in a timely manner
- To triage safeguarding and online safeguarding referrals and refer to the appropriate designated staff member
- To take minutes during multi-agency meetings
- Creating reports and devising spreadsheets to monitor safeguarding files and referrals to external agencies working with our scholars
- To undergo DSL training and attend DSL meetings where appropriate
- Managing the transfer of safeguarding files for scholars that arrive or leave the school to other schools/colleges or provisions
- Respond to calls from external agencies requesting information or contact from DSLs when directed to

**MAIN** **DUTIES AND RESPONSIBILITIES**

**To provide reception cover as and when required**:

- To provide an efficient and effective reception service

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