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Compliance Administrator

4 weeks ago

Warwick, United Kingdom Midcounties Co-operative Full time

**About the Role**:
Your Coop are looking for a Compliance Administrator to join our society. We’re a unique multi-sector group operating in Food, Childcare, Travel, Post Office and Utilities, meaning you will get a breadth of experience in a collaborative and fast-moving organisation. No two days will ever be the same
At Your Coop, you will be part of business that puts people at the heart of everything they do. What makes us different?
The money you help us make is returned to our members and communities. We are a cooperative which means we share a third of our profits to our members and invest a third in our community support initiatives. In a profit-driven world, we are the difference.
We’re proud to be owned by our members, and we’d love to be owned by you.

As a Compliance Administrator, you will:

- Support the development of the H&S System to provide effective and accurate Management Information, including Policy reviews and renewals.
- Support the H&S Team with the production and assembly of H&S Policies and Procedures manuals.
- Maintain and update H&S related content on Colleague Connect and any other Colleague communication platforms as required
- Interrogation and reporting of status of Site completed H&S Training modules; Compliance event completion and Open and Overdue Action status
- Identifying and escalating continued non-compliance to ensure the Society meets with legislative safety standards
- Ensure any Enforcement Officer visit actions are tracked to completion in the timelines required and escalated
- Support the facilitation of the Health & Safety Committee including circulation of agendas and action completion reminders
- Ensure accurate and thorough completion of all Society recorded accidents
- Complete accidents and incident reviews including in-depth investigation of those accidents considered serious to identify root causes and next steps
- Analyse and provide feedback on common trends and accident causes
- Issue eyecare vouchers and cross-charge sheets in accordance with Society Policy.
- Order equipment and complete cross-charge sheets in accordance with the H&S Team requirements.
- Process orders for H&S Signage from the Audit program, including posting to sites and completing cross-charge sheets
- Act as main contact within the H&S Team for any data protection queries, liaising with the Group’s GDPR Champion/Deputy and Data Protection Teams
- Maintain and support the Team’s annual records review, ensuring it is kept in line with GDPR schedule
- Ensuring the H&S elements of the Group’s Processing Records are kept up-to date
- Arranging and booking training venues and arranging payments/ completing cross charging sheets.
- Producing and distributing individual certificates for completed H&S and Food Safety related training activities

**About You**:
To be successful in this role you will need:

- At least two years previous experience in administration
- Excellent computer skills, including Microsoft Word, Excel, PowerPoint, Outlook and Access to an intermediate/advanced level
- General office and administration skills.
- IOSH certificate preferred - prepared to work towards a H&S Qualification

**Why Join Us?**: You may be thinking what makes Your Coop unique? Why should I join? Here are a few reasons why you should join the society
- We are owned and run by our members
- We are committed to a climate of equal influence where everyone is free to share their views
- As an equal opportunities’ employer, we strive to build an inclusive working environment for all

Joining us means you will be part of something amazing and it also means you will have access to lots of great benefits including:

- Hybrid Working (2 days a week in the office with 3 days working from home)
- Up to 60% Childcare Discount
- 20% Coop Food Discount
- Up to £500 Coop Travel Discount
- 22 Days Annual Leave
- Enhanced Maternity/Paternity/Adoption Leave
- Coop Society Membership
- GroceryAid Colleague Support
- Refer a Friend Reward Scheme
- Death in Service x2 Annual Salary

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