Administration Coordinator

2 weeks ago

Warwick, United Kingdom Warwick HR Full time

**Membership Documents Coordinator**
**Salary: £23,000**
**Location: Warwick (Hybrid x3 in the office, x2 at home)**

**The company**:
Our client is a professional body for the property sector. We work as a member-led group to agree professional standards for estate agents, letting agents, valuers and auctioneers, inventory providers and commercial property agents across the UK.

**Job Purpose**:
The focus of the role is to identify the actions that PPD (Principal, Partner or Director) members and PPD applicants are required to undertake to meet the company obligations required by the companies Conduct and Membership Rules, and to ensure that they meet them.

**Main Duties and Responsibilities**:

- To identify the company responsibilities relevant to PPD members’ and PPD applicants’ divisions:

- Make appropriate verification checks for organisations and PPDs, including company checks, legal entity checks, and full PPD checks. Record information received accurately on the membership database.
- Write to PPD members to obtain company declarations, validate these, compare information with results of full PPD checks as necessary and record the resulting information on the database.
- Make assessments of the client money handling status of PPD members’ firms based on company declarations and other relevant information.
- To request, obtain, validate, record and maintain records of evidence of PPD members’ and PPD applicants’ compliance with membership requirements for their companies. This includes: professional indemnity insurance, CMP, and accountant’s reports.
- Write to PPD members and new PPD applicants to request provision of documents.
- Validate and record on the database company membership documents received including scanned copies of these.
- Accurately record CMP levy payments including to investigate and resolve CMP payment queries and anomalies.
- For new PPDs, applicants and on an ad-hoc basis, obtain evidence of independent redress, registration with HMRC for Anti-Money laundering, ICO and RICS, or law society regulation.
- Dealing with any business changes and adding any additional businesses if needed.
- Take appropriate action where documents received do not meet company Conduct and Membership Rules requirements:

- To return invalid, inaccurate or incomplete documents to members/applicants with requests for amendment or further information where necessary.
- Identify qualified accountant’s reports, and those with a 30% or greater drop-in total client funds since the previous report. Forward these reports to the Compliance Department for further action.
- General office administration:

- Keep accurate records of correspondence.
- Keep accurate records of phone calls and correspondence on the system.
- Other duties for the Membership Department as required.
- Process documentation
- Record current processes for duties undertaken within the role.

**Key working relationships**:

- Members and potential members
- Membership Documents Supervisor
- Membership Manager
- All other departments

**Job Requirement / Skills**
- Working knowledge of Microsoft office
- Excellent Customer service skills
- Excellent oral and written communication skills
- Experience with customer relationship management (CRM) systems

**Education / Experience**:

- Business administration experience
- Membership body experience desirable

**Job Types**: Full-time, Permanent

**Salary**: £23,000.00 per year

**Benefits**:

- Free parking
- On-site parking

Schedule:

- Monday to Friday

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Customer service: 3 years (preferred)
- Administrative experience: 3 years (preferred)

Licence/Certification:

- Driving Licence (required)

Ability to Commute:

- Warwick (required)

Work Location: Hybrid remote in Warwick

  • Administrator

    2 months ago

    Warwick, United Kingdom Pontoon Full time

    Job Title: Administrator Duration: 6 months Location: Warwick (Hybrid 1-2 days in office) **Salary**: up £29,000 My client is an international electricity and gas company and one of the largest investor-owned Energy companies in the world. The team is based across Warwick and flexible arrangements are supported and encouraged, although there will be a...

  • Administrator

    2 weeks ago

    Warwick, United Kingdom Pontoon Full time

    Job Title: Administrator Duration: 6 months Location: Warwick (Hybrid 1-2 days in office) **Salary**: up £29,000 My client is an international electricity and gas company and one of the largest investor-owned Energy companies in the world. The team is based across Warwick and flexible arrangements are supported and encouraged, although there will be a...

  • Theatre Coordinator

    3 days ago

    Warwick, United Kingdom South Warwickshire University NHS Foundation Trust Full time

    The Operating Department at Warwick Hospital are recruiting for a Band 6 Theatre Coordinator. The Theatre Coordinator will coordinate the operating department’s activity, including liaising with all members of the multi-disciplinary team to ensure effective NCEPOD, trauma and elective theatre utilisation. They will also provide administrative support to...

  • Project Coordinator

    3 weeks ago

    Warwick, United Kingdom Right Now Recruitment Full time

    **Multiple Project Coordinator vacancies!!!** Right Now Group is delighted to be exclusively partnering with an industry-leading manufacturer Hansgrohe to recruit a number of exciting Project Coordinator roles within their existing Projects Team! Hansgrohe recently announced an exciting, £5 million relocation to a brand new, all purpose-built 44,000...

  • Customer Service Coordinator

    2 months ago

    Warwick, United Kingdom BRELLIS RECRUITMENT LIMITED Full time

    **Customer Service Coordinator. Fully onsite.** Private Health Insurance, pension, 33 days holiday including bank holidays. Full time, 8.30-4.30 with 30 mins unpaid lunch (37.5 a week) Working for a global OEM, market leader in manufacturing and engineering. **Customer Service Coordinator responsibilities and duties**: - To pick and despatch all...

  • Administrator

    2 weeks ago

    Warwick, United Kingdom Venn Group Full time

    Urgent Requirement – Administrator – Warwickshire/Leicestershire – Temporary to Permanent Venn group is currently recruiting for a Administrator in the Warwickshire/Leicestershire area. The role is on a temporary to permanent basis. This role will be full time-based, Monday – Friday, 37.5 hours with multisite coverage. The role will involve:  ...

  • Administrator

    4 weeks ago

    Warwick, United Kingdom Project Partners Full time

    Are you an experienced, enthusiastic, and resourceful Office Administrator? We're seeking a dynamic individual to join a leading company based in Warwick. In this role, you'll provide essential support to 7 offices, requiring exceptional organizational skills, meticulous attention to detail, and effective communication. **Responsibilities**: - Play a...

  • Office Coordinator

    1 day ago

    Warwick, United Kingdom Plus One Recruitment Full time

    Our client is a utility consultancy and professional services company based in Warwick. They are looking to hire an Office Coordinator to join their team permanently. As an Office Coordinator, you will handle various business support tasks, managing daily schedules and being the primary contact for visitors and clients. Your role will also involve assisting...

  • Administrator

    1 month ago

    Warwick, United Kingdom Adecco Full time

    This role will support the Membership Services Team at a healthcare service organisation by providing administrative support with member enquiries, delivering membership services and national conference. This role will help to provide first class customerservice to our members, our growing internal stakeholders, and wider stakeholders, suppliers and...

  • Administrator

    2 months ago

    Warwick, United Kingdom Adecco UK Full time

    This role will support the Membership Services Team at a healthcare service organisation by providing administrative support with member enquiries, delivering membership services and national conference. This role will help to provide first class customer service to our members, our growing internal stakeholders, and wider stakeholders, suppliers and...

  • Recruitment Coordinator

    2 months ago

    Warwick, United Kingdom National Grid Full time

    **Recruitment Coordinator**: - Location: Warwick, GB, CV34 6DA- Division: Talent Acquisition Administration- Job Type: - Requisition Number: 53060- Department: - Job Function: Administration**The role**: We are looking for a proactive and intuitive Recruitment Co-ordinator to join our cohesive Recruitment Operations team for 12 months. Working as a...

  • Recruitment Coordinator

    19 hours ago

    Warwick, United Kingdom National Grid Full time

    **Recruitment Coordinator**: - Location: Warwick, GB, CV34 6DA- Division: Talent Acquisition Administration- Job Type: - Requisition Number: 53060- Department: - Job Function: Administration**The role**: We are looking for a proactive and intuitive Recruitment Co-ordinator to join our cohesive Recruitment Operations team for 12 months. Working as a...

  • Project Coordinator

    2 weeks ago

    Warwick, United Kingdom Right Now Recruitment Full time

    Multiple Project Coordinator vacancies!!!Right Now Group is delighted to be exclusively partnering with an industry-leading manufacturer Hansgrohe to recruit a number of exciting Project Coordinator roles within their existing Projects Team!Hansgrohe recently unveiled it's brand new state-of-the-art Installer Academy, the final piece of their visually...

  • Project Coordinator

    4 days ago

    Warwick, United Kingdom Right Now Recruitment Full time

    Multiple Project Coordinator vacancies!!! Right Now Group is delighted to be exclusively partnering with an industry-leading manufacturer Hansgrohe to recruit a number of exciting Project Coordinator roles within their existing Projects Team! Hansgrohe recently unveiled it's brand new state-of-the-art Installer Academy, the final piece of their visually...

  • Receptionist/Coordinator

    1 day ago

    Warwick, United Kingdom SLS Recruitment Specialising in Further Education Full time

    Receptionist/Coordinator - Leamington Spa Are you ready to be the face of excellence? We're seeking a dedicated Front of House Coordinator to ensure a seamless and welcoming experience for all visitors, delegates, and staff at a national training centre. Responsibilities will include:Manage the front desk operations, including visitor sign-ins and site...

  • Receptionist/Coordinator

    7 hours ago

    Warwick, United Kingdom SLS Recruitment Specialising in Further Education Full time

    Receptionist/Coordinator - Leamington SpaCandidates should take the time to read all the elements of this job advert carefully Please make your application promptly.Are you ready to be the face of excellence? We're seeking a dedicated Front of House Coordinator to ensure a seamless and welcoming experience for all visitors, delegates, and staff at a national...

  • Project Administrator

    1 month ago

    Warwick, United Kingdom Right Now Recruitment Full time

    **Multiple Project Administrator vacancies!!!** Right Now Group is delighted to be exclusively partnering with an industry-leading manufacturer Hansgrohe to recruit a number of exciting Project Coordinator roles within their existing Projects Team! Hansgrohe recently announced an exciting, £5 million relocation to a brand new, all purpose-built 44,000...

  • Project Administrator

    2 weeks ago

    Warwick, United Kingdom Right Now Recruitment Full time

    **Multiple Project Administrator vacancies!!!** Right Now Group is delighted to be exclusively partnering with an industry-leading manufacturer Hansgrohe to recruit a number of exciting Project Coordinator roles within their existing Projects Team! Hansgrohe recently announced an exciting, £5 million relocation to a brand new, all purpose-built 44,000...

  • Customer Engineer Coordinator

    2 weeks ago

    Warwick, United Kingdom Reed Business Support Full time

    **Position**: Customer Engineer Coordinator **Salary**: £10.66 p/h to start. **Contract**: On-going Temporary. Start ASAP **Location**: Warwick CV34. Office based. **Working Shifts**: 8:30-17:00 / 9:00-17:30 (flexible) 37.5 hours p/w **Are you looking to develop on your office skills and experience?** **Are you ambitious, eager to learn and seeking...

  • Receptionist/Coordinator

    1 day ago

    Warwick, United Kingdom SLS Recruitment Specialising in Further Education Full time

    Receptionist/Coordinator - Leamington SpaAre you ready to be the face of excellence? We're seeking a dedicated Front of House Coordinator to ensure a seamless and welcoming experience for all visitors, delegates, and staff at a national training centre.Responsibilities will include:Manage the front desk operations, including visitor sign-ins and site...