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Business Administration Apprenticeship

5 months ago

Burnley, United Kingdom Giant Leap Nursery Full time

**Apprenticeship Role - Giant Leap Nursery**

**Sector**:

- Business, Administration and Law**Reference**:

- L3 Business Apprenticeship for Giant Leap Nursery in Burnley**Location**:

- Burnley**Apprenticeship level**
- 3**Employer**
- Giant Leap Nursery**Hourly wage**:

- £5.28**Positions**:

- 1**Apprenticeship summary**:
Duties and Responsibilities:
1. To follow and uphold Giant Leap Policies, Procedures and ethos at all times and report any failings to do so by others to the Manager.
2. To collect fees from parents/carers and to ensure that accurate invoices and transaction records are kept and updated as necessary, pursuing outstanding fees and resolving any account queries.
3. To maintain accurate confidential databases and paper files as necessary, including staff, children’s and parent’s written records.
4. To collate and print children’s and staff’ registers on a regular basis.
5. To take new and amended bookings and keep a waiting list system for new children.
6. To deal with parents’ queries and changes to booking requirements and arrange visits for new parents.
7. To prepare financial and other reports as required and to manage the petty cash system.
8. Preparing monthly payroll spreadsheet and overtime sheet. Ensuring that this is authorised by the Manager/Deputy before forwarding to Directors.
9. To maintain the nursery’s inventory system, keep accurate details of stock levels and collate orders for administrative/office stationary supplies.
10. To assist senior nursery staff with reference to children’s settling-in and start date procedures.
11. To oversee administrative arrangements for events, meetings and training workshops.
12. To process correspondence and arrange appointments for senior staff.
13. To draft parent and staff newsletters, and other literature, as required.
14. To support the Nursery Manager with marketing, communication and publicity e.g. flyers, displays etc.; including up-to-date social media e.g. website, facebook, twitter, press release etc.
15. To take minutes as required.
16. To ensure adherence to nursery’s code of practice on confidentiality, and maintain confidentiality at all times.
17. Welcoming parents, children and visitors; and providing reception, advice and customer care services for the nursery including dealing with general enquiries.
18. Communicating pleasantly and effectively in person, in writing and on the telephone.
19. Keeping the reception area and office/desk tidy.
20. To keep up to date with current good practice.
21. To contribute to and attend his/her supervisions and staff appraisal.
22. To attend regular team meetings, conferences, training events or other meetings as identified by the Nursery Manager.
23. To perform any other duties as deemed necessary by the Nursery Manager.
24. To assist in carrying out nursery Health and Safety checks and risk assessments.

**Requirements and prospects**:
**Desired skills**

Essential Criteria

1. Proven experience of undertaking general administration.
2. Experience and knowledge of setting up and maintaining manual and computerised record and files.
3. Intermediate to Advanced Microsoft Word and Excel (or equivalent) skills.
4. Experience of having managed petty cash.
5. Excellent written and verbal communication skills including experience of having produced written documentation to a high standard.
6. Experience of diary management.
7. Ability to work as part of a team and own initiative.
8. Ability to manage own time and prioritise tasks.
9. Good customer awareness.
10. Demonstrable understanding of Data Protection and confidentiality issues.

**About the employer**:
Joining Giant Leap Childcare & Learning Centre, you will be joining a team of outstanding staff who are professional and passionate in providing a high level of childcare and customer service. You will need to be able to: be part of a team to ensure professional practice and service at all times; follow health and safety procedures; ensure reception is well presented and organised at all times; be professional, well organised and passionate in your role; support your team and the Manager in delivering goals and objectives.
Giant Leap Childcare and Learning Centre is committed to education and development of children and safeguarding and promoting their welfare. All staff are expected to be fully aware of and understand the duties and responsibilities arising from the Children Act 2004 and Working Together in relation to child protection and safeguarding.

**Address**

Coal Clough House,

Coal Clough Lane,

Burnley,

BB11 4NJ