Business Coordinator

1 month ago

Gaydon, United Kingdom Caresoft Full time

**Job Title: Business Coordinator / Executive Assistant**
**Location: Gaydon, Warwickshire**
**Rate**:£29.67 ph via an Umbrella Company (Inside IR35) or £22.60 ph PAYE**

**Employment Type: Contract (6 month)**

**Hours: Standard 40 Hours Per Week**

**Reference: J38724**

**Des**cription**:

- Our client is reimagining the future of modern luxury by design through its two distinct, British brands. Critical to the re-imagine strategy is building the organisational competence and environment to ensure that the company thrives in a fast-evolving market. Driven by a changing consumer, regulatory, technological and competitive landscape, our client has created a compelling vision for who we want to be in the future.

At the heart of this will be the culture, talent and organisational structure to ensure we have the agility and competence to continue to accelerate ahead of the market. Our client's new global strategy will involve a transformation that delivers a sustainability-rich re-imagination of modern luxury, unique customer experiences, and positive societal impact. Reimagination of our client as an all-electric luxury brand from 2025 to realise its unique potential.

In the next five years, our client will welcome six pure electric variants as it continues to be the world leader of luxury SUVs. All company's vehicle nameplates to be available in pure electric form by end of the decade and first all-electric company model in 2024. Achieve net-zero carbon emissions across supply chain, products and operations by 2039. Collaborations and knowledge-sharing with industry leaders. This will allow the company to explore potential synergies on clean energy, connected services, data and software development leadership.

**Personal Profile**
**Essential**:

- A proactive individual who is easy to do business with and makes people feel special, driven to deliver experiences that are personalised, transparent and dependable.
- A good team player who is able to work to predefined procedures but also recognise process improvements.
- An individual with the ability to prioritise their work load to work to tight deadlines whilst maintaining flexibility in order to manage conflicting demands.
- An individual with the ability to make timely decisions in-line with agreed procedures and escalate as appropriate.
- An individual with a customer focused, discreet approach.

**Desirable**:

- Resilient and enthusiastic.
- An individual able to deliver results under pressure in a fast-paced, changing environment.

**Key Performance Indicators**:

- Effective diary and inbox management of Director, Head of Sustainability Office.
- Effective communication support provided to Director, Head of Sustainability Office, collaborating with the Communication Team and other relevant Internal Stakeholders.
- Effective co-ordination to setup and handle all the logistics of workshops and events with internal or external stakeholders.
- Co-ordinate positively with the other team members involved in the organization setup from content perspective.
- Effective co-ordination with PA or business co-ordinators of business partners to agree on meetings and events opportunities.
- Co-ordinate and involve team members from the SO as needed, in-line with the agenda.

**Key Accountabilities and Responsibilities**:

- Proactively managing the diary the inbox of Director, Head of Sustainability Office with integrity and confidentiality.
- Provide operational support for communication needs and opportunities for sustainability, in alignment with the communication for sustainability, to deliver campaigns and PR messaging, events, announcements and storytelling.
- Co-ordinating key leadership team meetings preparing documents, writing minutes, taking action points and circulating with relevant stakeholders and following up on actions.
- Supporting the Sustainability Office Leadership Team on various projects of work.
- Booking of meeting rooms, venues, catering and general events logistics as required.
- Booking and arranging travel, transport and accommodation as required.
- Submitting expenses on behalf of Director, Head of Sustainability Office.
- Raising purchase orders and managing invoices in SAP.
- Organising and storing paperwork, documents and computer-based information.
- Building and maintaining relationships with stakeholders and liaising with them competently.
- Undertake any other work as directed by the line manager in connection with job as may be requested.

**Key Interactions**:

- Communication Managers for Sustainability.
- Sustainability Office Leadership Team.
- Sustainability Refocus Stakeholders.
- Sustainability Stakeholders (internally and external).
- Exec PAs across the business.
- HR Direct

**Knowledge, Skills and Experience**:
**Essential**:

- Previous experience working in a Business Co-ordination or Executive Assistant role, preferred from the communication area.
- Previous experience co-ordinating senior stakeholders.
- P

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