Support Secretary

7 months ago


Port Talbot, United Kingdom Swansea Bay University Health Board Full time

To provide comprehensive administrative support to the Adult Mental Health Service. This includes; providing administrative support, coordinating referrals, arranging meetings, coordinating information, preparation of agendas, minute taking, data entry, generation of daily work list for administration staff and regular routine audits.

The post holder will collect and collate information relevant to the patient and the service, for example waiting times, RTT, DNA/CNA statistics.

The post holder is required to communicate and liaise with staff and members of partner organisations, produce work to deadlines whilst ensuring compliance with Health Board policies. This is a key supporting role in the effective running of the team, which includes the management of resources as part of the core duties. The duties and responsibilities listed below are not intended to be exhaustive, but are set out to indicate the main areas of activity currently expected. The post holder will, therefore, be expected to adopt a flexible approach when the needs of the service require.

Attend multidisciplinary team meetings to take minutes and to process all referrals onto internal data base.

Provide administration support to the weekly depot clinic.

Prioritise own work and complete work to agreed deadlines.

Provide support to business and project processes.

Provide support to staff within the team/office.

Collate and process data.

Carry out other administrative tasks that fall within the competencies of the post holder in order to provide cover. Prepare and distribute documents and papers as required.
Advanced keyboard skills and knowledge of telephony systems and general office equipment.

Manage internal and external post, including sorting and arranging collection when necessary.

The post holder may have contact with service users and will be expected to signpost/direct to the appropriate person/department.

Follow policies and procedures in own role which are determined by systems within the team and Health Board’s corporate systems.

Required to prioritise their work and to work on their own initiative, managing own workload and deadlines, seeking advice as necessary. Guided by standard procedures, good practice and understands the standards and results that are to be achieved.

We believe staff are our best asset and we want you to be happy and confident about starting your career here in Swansea Bay University Health Board.

As one of the biggest healthcare groups in the UK we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation.

You might be a nurse or doctor, maybe you specialise in a health science/therapy or can offer skills in one of our support services - we have a job for you.

There are also apprenticeships, work placements and volunteering roles available.

Our values - Caring For Each Other, Working Together and Always Improving, show that our commitment to equality is at the heart of everything we do.

If you want excellent career and training opportunities while living on the doorstep of some of Europe's most spectacular scenery, with all the benefits of a thriving and cosmopolitan city - look no further.


  • Medical Secretary

    7 months ago


    Port Talbot, United Kingdom Swansea Bay University Health Board Full time

    Using own knowledge and experience maintain and improve the office organisation and will delegate and monitor the workload related to the medical secretary administration team Reflect and evaluate practice and make suggestions to improve working practices to enhance service delivery. Improve own performance and teams performance by supporting change to...

  • Medical Secretary

    7 months ago


    Port Talbot, United Kingdom Swansea Bay University Health Board Full time

    An exciting opportunity has arisen for a medical secretary to join the team in the Urology Department. The post holder will provide an expert administration service to the clinical specialty and its associated work streams. The post holder will support the consultants, junior medical staff and other health professionals with the creation of best practice and...


  • Port Talbot, United Kingdom Swansea Bay University Health Board Full time

    We are looking for an enthusiastic and flexible secretary to join the Paediatric Diabetes Psychology Service within Child Psychology. The post holder will provide comprehensive, effective and efficient secretarial support to the Paediatric Diabetes Psychology team, which will include booking appointments, typing patient letters, maintaining databases,...

  • Medical Secretary

    5 months ago


    Ellesmere Port, United Kingdom Hope Farm Medical Centre Full time

    Patient Services Team Lead Medical Secretary & PA job description & person specification. Job Title Patient Services Team Lead Medical Secretary & PA Line Manager Operations Manager - Patient Services Team Accountable to Practice Manager Hours per week 37.5 (WTE) Job Summary To lead the practice secretarial work, to ensure the timely and high-quality...

  • Legal Secretary

    5 months ago


    Port Glasgow, United Kingdom Blair & Bryden Full time

    Seeking a part time legal secretary with receptionist duties for a long established legal practice in Port Glasgow The work is private client so will involve Conveyancing, Wills, Powers of Attorney. and Executry work Experience in these areas particularly Executry work is definitely preferred. You must have excellent communication skills, be comfortable...

  • Support Officer

    7 months ago


    Port Talbot, United Kingdom Swansea Bay University Health Board Full time

    An exciting opportunity has arisen for a Support Officer to work within the Long Term Care Team based at Block A, Neath Port Talbot Hospital. The post holder will manage and oversee the administration of the Long Term Care office providing an effective and efficient support service for the Long Term Care Team, its staff and members, responding to the...

  • Support Clerk

    6 months ago


    Port Talbot, United Kingdom Digby Morgan Full time

    summary - _ port talbot, wales_ - _ £11.79 per hour_ - _ temporary_- specialism - secretarial & admin- reference number - PR-1222326 - job details Do you have strong administration experience? Do you consider yourself to be IT literate? Are you based in or around Port Talbot? If the answer is "Yes", then TATA Steel is looking for someone like you to join...


  • Saint Peter Port, United Kingdom Northern Trust Corp. Full time

    About Northern Trust: Northern Trust, a Fortune 500 company, is a globally recognized, award-winning financial institution that has been in continuous operation since 1889. Northern Trust is proud to provide innovative financial services and guidance to the world’s most successful individuals, families, and institutions by remaining true to our enduring...

  • Team Secretary

    6 months ago


    Ellesmere Port, United Kingdom Cheshire and Wirral Partnership NHS FoundationTrust Full time

    We are pleased to share an opportunity for an experienced administrator/secretary to join the Ellesmere Port & Neston Community Mental Health Team as Team Secretary. This post is part time 17.5 hours per week. Working DAYS will be Mon, Tuesday and half day Wednesday We aim to provide the highest standards in administrative support services to our colleagues...


  • Port Talbot, United Kingdom Swansea Bay University Health Board Full time

    Clerical officers provide administrative/reception support to facilitate the smooth, efficient and effective running of outpatient clinics, greeting patients, attending and appointing appointments on WPAS, handling of patient notes and tracking of notes on IFIT, accurate data entry on WPAS and delivering notes to secretaries. Also, assisting the clerical...


  • Port Erin, United Kingdom Isle of Man Government Full time

    **About the role** In this role, you will provide a professional front line telephone and reception services, in addition to a number of secretarial functions. You will provide clinic support via the production of accurate written work, the maintenance of electronic records and a range of other administrative tasks. You must have an excellent working...

  • Endoscopy Coordinator

    5 months ago


    Port Talbot, United Kingdom Swansea Bay University Health Board Full time

    The Endoscopy Unit is looking to recruit an Endoscopy Co-ordinator who will be responsible for providing a comprehensive administrative service for the endoscopy department, maintaining a direct and close working relationship with the nursing team as well as the visiting clinicians and other support staff within the department. This is a challenging...

  • Personal Assistant

    7 months ago


    Port Talbot, United Kingdom Swansea Bay University Health Board Full time

    An exciting opportunity has arisen to be part of the Senior Management Team for the Learning Disabilities Division, within the Mental Health and Learning Disabilities Service Group. You will provide comprehensive, efficient, organised and confidential personal administrative support to the Divisional Manager and Senior Management Team. The post holder will...


  • Port Talbot, United Kingdom Swansea Bay University Health Board Full time

    An exciting opportunity has arisen for an enthusiastic and motivated Clerk/Receptionist to join our team within the two Outpatient departments at Neath Port Talbot Hospital. We are looking for individuals with good clinical interpersonal and communication skills, who are willing and able to adapt to change and to work individually within their level of...

  • Personal Assistant

    5 months ago


    Port Talbot, United Kingdom Swansea Bay University Health Board Full time

    An exciting opportunity has arisen to be part of the Senior Management Admin Team within the Primary, Community & Therapies Service Group. You will provide comprehensive, efficient, organised and confidential personal administrative support to the Service Group Director and Senior Management Team, exercising judgement to make robust decisions using...

  • Senior Associate

    5 months ago


    Saint Peter Port, United Kingdom LRI Invest Full time

    Description Apex Group have an exciting opportunity for a Senior Associate Company Secretarial to join our inclusive and collaborative team in Guernsey. This full-time role comes with a favourable salary and many attractive benefits. The position will involve a large element of client contact, particularly at the fund board level and with their advisers and...

  • Secretary Higher Level

    6 months ago


    Port Glasgow, United Kingdom NHS Scotland Full time

    NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non-clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and...


  • St Peter Port, United Kingdom AP Group Ltd Full time

    About this role: We are seeking an experienced and enthusiastic Senior Administrator, Client Services to join our Governance Services team in our Jersey office.Key responsibilities:High-quality administration of a portfolio of corporate and fiduciary clients.Client acceptance and on-boarding process, ongoing administration, including company secretarial and...


  • St Peter Port, United Kingdom AP Group Ltd Full time

    Job Summary: We are seeking a highly skilled Corporate Administrator to join our team at AP Group Ltd. The successful candidate will be responsible for carrying out routine day-to-day administration of corporate client structures and assisting with all aspects of company secretarial matters.Key Responsibilities:Building and maintaining strong working...


  • Ellesmere Port, United Kingdom Progroup Full time

    We are Progroup. We are bold, we are high-tech, we are innovative. We pursue our goals together as one team. This is what defines us. As an ambitious team, we actively contribute to Progroup’s success. We have fun and are passionate about working on innovative products and creating added value for our customers every single day - this makes us proud and...