Personal Assistant

7 months ago

Gaydon, United Kingdom Contechs Full time

**Position Title: Executive Secretary Developing Specialist**

**Duration: 12 Month Rolling Contract**

**Location: Whitley / Gaydon**

**Division: Powertrain**

**Position Description**
- This role is pivotal in providing central co-ordination to Propulsion Director.
- The position will be an active member of the Propulsion function and will deliver timely and efficient maintenance of a range of duties.
- This role coordinates and manages the operational review cadence to ensure that the correct governance is followed and that actions/decisions are accurately recorded and cascaded.
- Act as an interface between the different functions within the creative organisation and cross-functional chapters, working closely with the Business support positions, functional Leaders and external contacts, understanding how their work impacts the function’s deliverables.
- Must be self-motivated and have an interest in identifying opportunities to drive the functions process efficiencies.
- A strategic mind-set is essential, having awareness of design and wider business strategies and how they impact the Director and the wider function’s objectives.

**What You’ll Be Responsible For**
- Diary management - prioritising the Director’s time and ensure they are sufficiently briefed.
- Attend team meetings as required, noting and following through on all actions until complete
- Responsibility for compiling all daily files and approvals in a timely and quality manner
- Creation and management of Director’s expenses and approval of first line
- Provide direction to Director on priorities, to include supporting paperwork, deadlines etc with recommendations
- Represent the company to externals in a professional, courteous, and knowledgeable fashion, face to face, either through written communication or in clear and concise manner by phone.
- Arrange team meetings/ town halls / away days as appropriate and directed to, adhering to company policy and procedures.
- Provide holiday cover for wider team as required
- Work cross functionally with other business support/ co-ordinators to share information and build synergies in ways of working to ensure the latest information is always available.
- Undertake any other work as directed by the Director’s and the EP Business Manager in connection with their job as may be requested.

**What You’ll Need**

**Essential**:

- Live our Creators Code and ensure all interactions work towards a successful outcome
- Strong computer skills to include excel, word and PowerPoint etc.
- Excellent communication skills - both written and spoken
- Agile and flexible approach to change - adapting last minute business priorities
- Strong ability to organise Director tasks, to ensure objectives are met, making recommendations where appropriate
- Strong project management capabilities with excellent execution skills and the ability to multitask
- A proactive approach, always looking ahead and ability to see beyond the short-term immediate tasks, providing recommendations and suggestions, looking at the bigger picture.
- Able to negotiate/influence at all levels within the organisation
- Highly organised with meticulous attention to detail
- Ability to work in a fast paced environment, and have a proactive approach to change
- Ability to react quickly and efficiently to last minute requests, understanding wider implications for the business.
- Resilient and enthusiastic, an individual able to deliver results under pressure, whilst responding constructively to challenging new ideas and inputs
- Self-motivated, passionate and co-operative with a can-do attitude

**3 Essential Skills Required**
- Strong computer skills to include excel, word and PowerPoint etc
- Strong ability to organise Director tasks, to ensure objectives are met, making recommendations where appropriate
- Highly organised with meticulous attention to detail

**Experience and Qualifications Required**
- Strong computer skills to include excel, word and PowerPoint etc.
- Excellent communication skills - both written and spoken

**Additional Information**:
**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

**Salary**: Up to £15.83 per hour

Expected hours: 40 per week

**Benefits**:

- Company pension
- On-site parking
- Work from home

Schedule:

- Monday to Friday

Work Location: In person

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