Team Co-ordinator

5 days ago


Gaydon, United Kingdom Jaguar Land Rover Full time

REQ ID: 111557
JOB TITLE: Team Co-ordinator
SALARY: Competitive
POSTING END DATE: 12/05/23
LOCATION: Gaydon

Beyond Property, Purchasing, HR and IT, more than being part of our Finance or Marketing teams, beyond even Sales and Service, every role in every business area offers unique opportunities to make an impact on the future of mobility and the automotive industry.

WHAT TO EXPECT:
An opportunity has arisen for a Team Coordinator/ Personal Assistant to join our team, supporting the Jaguar Land Rover **Senior Director for Industrial Operations Strategy and Performance. **The role is critical to the smooth running of the Strategy function, requires a great level of flexibility and comes with a high level of responsibility.

As the Team Coordinator/ Personal Assistant you’ll have sole responsibility of the Strategy Director’s time, prioritising key business activity, liaising with their leadership team, management of objectives, management and preparation of paperwork and follow up of actions, delivery on time and on quality of all tasks assigned to the Director and their function.

ACCOUNTABILITIES AND RESPONSIBILITIES:

- Provide organisational and administrative support to the Strategy Director and their first line
- Acting as a point of contact for the team and wider business on general departmental queries.
- Diary co-ordination and management with internal and external stakeholders
- Provide support on the maintenance of documentation to enable effective delivery of team objectives, including forward reviews and briefing documents, document approvals
- Meeting organisation, logistics support like booking meeting rooms, venues, catering and general events logistics (as applicable)
- Attending meetings, taking minutes and circulating notes where required.
- Liaising with colleagues and external contacts to book travel and accommodation, expense organisation
- Maintain the gifts and entertainment register on behalf of the team.
- Maintain holiday trackers for effective team management.
- Organising and storing paperwork, documents and computer-based information.
- Support of equipment supplies.
- Undertake any other work as directed by their line manager in connection with their job as may be requested.

WHAT YOU'LL NEED:
We are looking for a good team player who is able to work to predefined prcedures. You'll have good time management skills and an ability to prioritise your workload. You will need to have a willingness to learn new skills and adopt their ways of working, and possess a friendly and integrative personality.

KNOWLEDGE, SKILLS AND EXPERIENCE:
Essential:

- Previous experience working in an organisational or administration role.
- Strong relationship building and stakeholder management capabilities.
- Proficient analytical and problem-solving skills.
- Proven ability to work in a fast-paced, changing organisation.
- Ability to prioritise urgent and important workstreams and tasks.
- Detail orientated with good organisational and time management skills.
- Above average written and verbal communication skills.
- Excellent IT skills - particularly with Microsoft Office packages.
- Existing knowledge of working with finance processes, venue booking and system usage.
- Confidentiality when dealing with sensitive information.

Desirable:

- Proven track record of demonstrating logic and analytical thinking.
- Comfortable with data management/data manipulations.
- Experience and skills in the preparation of presentation materials

**SO WHY US?**

Bring all this to the home of premium innovation, and you’ll find the opportunities to further your career with a world-class team, a discounted car purchase and lease scheme for you and your family and membership of a competitive pension plan. All this and more makes Jaguar Land Rover the perfect place to continue your journey.

This role may offer the opportunity for hybrid working where you can split your time between working from home and in the office. At Jaguar Land Rover, hybrid working is a voluntary, non-contractual arrangement providing employees with more choice and flexibility around how, when and where they work, if suitable for their role. Further details can be discussed with the Hiring Manager at interview stage.

Jaguar Land Rover is committed to equal opportunity for all.


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