Supply Chain Administrator

**About Vitrition**

At Vitrition, we specialise in the formulation and manufacture of liquid and powder food supplements. Some of our most popular products include our children’s multi-vitamin liquids, beauty supplements, energy gels, vitamin and mineral powder blends, and general health and wellbeing supplements.

**The Role**

The main job requirements are outlined below:
**Purchasing**:

- Raising purchase orders based on supplied 'shopping list'.
- Coordination of Order Status - Liaison with suppliers and internal communication with business teams on material arrival versus planned dates.
- Management of impact of delays/issues with raw materials - ensuring key stakeholders are aware of changes, allowing business time to plan.
- Working with the Supply Chain Manager and Purchasing Co-ordinator on developing contingency supply base for key materials in advance of issues.
- Liaising with Development and Quality Teams to ensure supplier/product approvals are completed as in a timely manner.
- Provide support to identify new suppliers or contingency suppliers for new materials and packaging.
- Involvement in agreed purchasing projects that deliver value to the business via flexible supply base, cost, reduced lead time etc.
- Following up on artwork changes, chasing proofs and CAD samples from suppliers.
- Returns to suppliers - raising on the system, coordinating with the suppliers on uplifting/replacement goods and processing the completed return documents.
- Setting up new item codes.
- Ordering office stationery and consumables.
- Ensuring up-to-date order status for materials purchased.
- Maintenance of up-to-date order confirmation status for orders that have been placed with suppliers chasing up confirmed delivery dates and monitoring.
- Placing orders when requested in a timely and organised manner ensuring availability of materials to complete production plan.
- Ensuring order details, order confirmations, and invoice details are consistent highlighting and closing out any queries in a timely manner.
- Liaise between suppliers and relevant internal departments on stock related queries ensuring all Stakeholders are informed of any key issue.
- Support the project and quality team with requesting and chasing key supplier information.
- Maintenance of Purchasing related systems ensuring data up to date and accurate.
- Maintain database of raw material prices and order quantities.
- Demonstrate focus on the quality of all tasks you undertake and any other duties as may be reasonably requested in line with the job role

**Sales Orders and Plan Administration**:

- Assist with processing new sales orders from customers.
- Booking orders on to in-house software.
- Preparing pro-forma invoices.
- Assist with planning new orders on to production plan.
- Prepare despatch documents and book transport.

**Product Development**:

- Assist with costing new products and formulations.
- Assist with sourcing raw materials and packaging for new products.
- Assist with preparing quotes for customers.
- Assist with setting up new product books.

Please note, this is not an exhaustive list of tasks, and there may be other duties to be undertaken as part of your role.

Competitive Salary.

**About You**

You will have previous administration experience in a fast-paced environment, with an eye for detail. Ideally, you will have a background in purchasing, in a manufacturing company, and have the ability to prioritise workloads to ensure you meet deadlines.

Working hours will be 37.5 per week, Monday-Friday.

**NO RECRUITMENT AGENCIES**

**Job Types**: Full-time, Permanent

**Benefits**:

- Additional leave
- Casual dress
- On-site parking

Schedule:

- Monday to Friday

**Experience**:

- Purchasing: 1 year (preferred)

Work authorisation:

- United Kingdom (required)

Work Location: In person