Facilities Coordinator

2 weeks ago

Edinburgh, United Kingdom RoslinCT Full time

**Location**: Edinburgh

**Who are we?**

We are RoslinCT, a world-leading cell and gene therapy contract development and manufacturing organisation creating cutting-edge therapies that change people’s lives.

Collaborative, dedicated and talented people are the backbone of our culture, working both autonomously and in driven teams to make life-changing products utilising ground-breaking science.

Find out more about what we do here

**Why join us?**
- The opportunity to join a rapidly expanding company which is changing lives, giving you the skills and experience to develop your career.
- A generous salary package - we reward our people at the level they deserve.
- 31 days of annual leave, plus 4 public holidays which increases with tenure.
- A competitive company pension scheme to help you save for the future.
- Group Life Cover - you are automatically covered for three times your basic salary to give you and your family peace of mind.
- Private healthcare and access to mental health/wellbeing support as your health and wellbeing means a lot to us.
- Flexible benefits such as retail discounts and access to the Cycle2Work scheme.

The Facilities Co-Ordinator will report to the Facilities Supervisor and oversee the maintenance of equipment and facilities (clean room, laboratory, and office) and will support in developing, maintaining and protecting Health & Safety standards within the business.

The Facilities Co-Ordinator will support the entire operation championing a safety culture and maintaining facilities and equipment to meet the needs of the business. This will also involve co-ordinating with the landlords to ensure the physical infrastructure is maintained and developed to meet operational demands.
- ** Document Controller**: Oversee the completion and review of GMP documentation, including maintenance records, risk assessments, and Standard Operating Procedures. Act as the custodian of equipment, facility, and utility-related quality records, ensuring timely approval and closure, and implementation of effective Corrective and Preventive Actions (CAPAs) and tasks.
- ** Q Pulse Asset Super User**: Serve as the Q Pulse Asset Super User, ensuring the accurate and efficient utilisation of the quality management system for asset management. Champion data integrity and record-keeping practices in accordance with GMP standards.
- ** QMS, CC’s DEV's, and CAPA's Resolutions**: Drive the resolution of Quality Management System (QMS) issues, Change Controls (CCs), deviations (DEVs), and CAPAs, ensuring compliance with regulatory requirements. Take ownership of equipment, facility, and utility-related quality records, managing their timely approval and closure.
- ** Process Improvements**: Lead the development of new and improved processes for facilities and equipment management. Spearhead the development of electronic Quality Management Systems tools for enhanced asset management.
- ** Contractor Liaison**: Coordinate and manage contractors and equipment providers, ensuring on-site facilities support. Facilitate the transition of facility and equipment maintenance activities in-house as appropriate.
- ** Shutdown Support**: Provide critical support during shutdowns, ensuring smooth and efficient execution of maintenance and repair activities. Collaborate with relevant teams to minimise operational disruptions during shutdown periods.
- ** Raise PO and Organizing Delivery**: Take charge of raising purchase orders for required supplies and services. Efficiently organize the delivery of materials, ensuring timely availability for maintenance and repair activities.

**Qualifications Required**:
An appropriate engineering / Scientific qualification with substantial, relevant industry experience. i.e. within a GMP manufacturing operation.

**Knowledge/Skills/Experience Required**:

- Knowledge of current health and safety legislation as these relate to laboratory science and activities typical of office-based work.
- Demonstrate proficiency with computer software, especially the Microsoft-365 suite.
- Maintenance, repair and calibration of lab/manufacturing equipment experience.
- Exceptional organisational and time management skills.
- Knowledge and experience in using quality management systems relating to facilities and equipment.
- Experience in a TPM led environment.
- Experience of working within a scientific environment.

**Behavioural Competencies Required**:

- Excellent administration and record keeping skills.
- Excellent attention to detail with a desire to continually develop and improve our processes.
- Flexibility and the ability to work to deadline and deliver results.
- The ability to work effectively within a small team.
- A determination to succeed, with a "can do attitude".
- Delivers excellent customer service.
- Ability to learn and share knowledge with the management team and the wider team where appropriate.
- Good communication and interpersonal skills.
- Creates a positive environment

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