Facilities Lead

3 months ago

Edinburgh, United Kingdom Children's Hospices Across Scotland Full time

**Are you an experienced in facilities? We are looking for a Facilities Lead to join our dynamic team of professionals.**

At CHAS, we provide unwavering care across homes, hospices, and hospitals for children who may die young. We create moments of joy and support families at every step on this hardest of journeys.

**The Role**

Children’s Hospices Across Scotland is seeking a dedicated and experienced Facilities Lead to ensure the smooth operation of our facilities across CHAS. Collaborating closely with the Head of Estates and Facilities, you will be responsible for implementing best value procurement practices and ensuring services are well-coordinated, meeting agreed service levels, and staying within budget. As the Facilities Lead, you will play a crucial role in providing effective site management for CHAS office sites. Understanding the needs of our staff, you will create high-functioning, flexible spaces that foster creativity.

**Key Responsibilities**:

- Procure services and manage contracts, ensuring they meet our high standards while staying within budget.
- Oversee contractors and suppliers, maintaining quality standards in alignment with our Quality Management procedures.
- Set up and ensure ongoing maintenance of the Facilities Management System (Sentinel) specific modules including Facilities Helpdesk/Planned Preventative Maintenance Planner/ Asset Inventory/ Sub-Contractor Management
- Develop and manage the Facilities Management budget and plan for future investments.
- Coordinate and report on facilities management activities both internally and externally.
- Support site management of CHAS offices, creating high-functioning, flexible spaces that foster creativity.
- Ensure compliance with legislative and legal requirements across our property portfolio.

**The Specifics**
- Main Tasks:_
- Review service contracts to ensure quality and compliance, identifying opportunities for improvements in procurement.
- Assist in planning and executing contractor work on CHAS sites, prioritising safety and budget considerations.
- Maintain supplier and contractor risk assessments and method statements.
- Monitor and implement the annual Planned Preventative Maintenance schedule.
- Coordinate routine maintenance and compliance activities to meet regulatory requirements.
- Key Decisions:_
- Work autonomously, prioritising workload and recommend alternative procurement routes for better value and quality.
- Provide project support and recommendations for office property projects.
- Research, evaluate, and review sub-contractors and suppliers.
- Foster positive relationships with external suppliers and service providers.
- Communication:_
- Regularly communicate with the wider team, suppliers, and staff on facilities and property management.
- Employ proactive verbal and written communication, data analysis, and reporting.
- Maintain frequent communication with sub-contractors/suppliers and potential suppliers for procurement and contract management.
- Collaborate with external consultants and professional services organisations.

**About you**

We are seeking a highly experienced and proactive Facilities Lead with a diploma-level education or equivalent vocational training, and a minimum of 5 years of industry experience. Additionally, we value a strong track record in coordinating facilities management and property services within a multi-site environment.

Your practical knowledge of building management compliance and health & safety legislation, combined with excellent proficiency in Microsoft Office suite packages and adaptability to other software, will be invaluable in this role. As a highly organised individual with excellent analytical and problem-solving skills, you will robustly manage facilities services budgets, prioritise effectively, and efficiently plan workloads across the team, effectively handling complex issues simultaneously.

Your outstanding communication and collaboration abilities will foster a positive and flexible approach to thrive in our constantly changing environment. If you are driven by a strong work ethic and have a passion for creating impactful experiences for children and families, join our compassionate team at CHAS and make a difference to the lives of those we care for.

As a Facilities Lead, your expertise in office management will be invaluable in overseeing the daily operations of our facilities. You will work within a Facilities and Property function, handling competing demands and interruptions, all while skilfully prioritising workloads to maintain efficiency.

Your experience in multisite, remote site support delivery will be essential as you manage and support various locations across CHAS. Your knowledge of procurement practices and procedures will contribute to the cost-effective and seamless functioning of our organisation.

With a background in formulating policies and procedures, you will establish best practices that align with CHAS's mission and

  • Facilities Management Lead

    1 month ago

    Edinburgh, Edinburgh, United Kingdom Blue Arrow Full time

    Overview:Blue Arrow is seeking a dedicated Facilities Operations Supervisor to oversee our client's facilities management services. This role will be pivotal in ensuring the smooth operation of various site services, including reception, catering, and domestic support.Key Responsibilities:The Facilities Operations Supervisor will be responsible for:Driving...

  • Facilities Management Lead

    3 weeks ago

    Edinburgh, Edinburgh, United Kingdom North Lanarkshire Council Full time

    Job SummaryWe are seeking a motivated and customer-focused individual to lead our team in delivering a safe, secure, and well-maintained environment within Council schools and buildings, meeting the needs of our customers and service users.Key ResponsibilitiesExperience in facilities management and customer-focused environmentsTeam player with experience in...

  • Facilities Management Lead

    3 weeks ago

    Edinburgh, Edinburgh, United Kingdom North Lanarkshire Council Full time

    Job SummaryWe are seeking a motivated and customer-focused individual to lead our team in delivering a safe, secure, and well-maintained environment within Council schools and buildings, meeting the needs of our customers and service users.Key ResponsibilitiesExperience in facilities management and customer-focused environmentsTeam player with experience in...

  • Lead Facilities Coordinator

    1 month ago

    Edinburgh, Edinburgh, United Kingdom Renfrewshire Council Full time

    Job Overview Renfrewshire Council is seeking a dedicated and experienced Senior Facilities Operative to provide exceptional Soft Facilities Management services within educational institutions across the region. Your role will encompass the oversight of personnel at the site level, ensuring the proficient execution of various Soft FM services, which include: ...

  • Facilities Manager

    2 weeks ago

    Edinburgh, United Kingdom Scottish Legal Aid Board Full time

    We are currently seeking to recruit a Facilities Manager (Grade 7) within our Corporate Services and Accounts Directorate. The Facilities Manager is responsible for successfully leading, managing and delivering a high quality facilities management team. You will support the delivery of the strategic aspirations in the SLAB corporate plan in compliance...

  • Lead Facilities Operations Manager

    1 month ago

    Edinburgh, Edinburgh, United Kingdom AtkinsRéalis Full time

    Job OverviewLocation: Riyadh, KSARole Summary:The Senior Facility Manager will oversee the execution and administration of all Facilities Management (FM) and Operations & Maintenance (O&M) initiatives for a significant project. This position requires a strategic approach to developing policies and procedures that ensure the effective upkeep of built assets....

  • Lead Facilities Operations Manager

    1 month ago

    Edinburgh, Edinburgh, United Kingdom AtkinsRéalis Full time

    Job OverviewLocation: Riyadh, KSARole Summary:The Senior Facility Manager will oversee the execution and administration of all Facilities Management (FM) and Operations & Maintenance (O&M) initiatives for the Riyadh Green project. This position is crucial in establishing and enforcing policies and procedures that ensure the effective upkeep of built assets....

  • Facilities Coordinator

    3 weeks ago

    Edinburgh, Edinburgh, United Kingdom BDO UK Full time

    About BDO UKBDO UK is a leading accountancy and business advisory firm that provides expert advice and solutions to entrepreneurial organisations. We work with high-growth businesses that fuel the economy, and directly advise the owners and management teams that lead them.Our Property and Facilities TeamOur Property and Facilities team plays a critical role...

  • Facilities Coordinator

    3 weeks ago

    Edinburgh, Edinburgh, United Kingdom BDO UK Full time

    About BDO UKBDO UK is a leading accountancy and business advisory firm that provides expert advice and solutions to entrepreneurial organisations. We work with high-growth businesses that fuel the economy, and directly advise the owners and management teams that lead them.Our Property and Facilities TeamOur Property and Facilities team plays a critical role...

  • Facilities Manager

    2 days ago

    Edinburgh, United Kingdom Scottish Legal Aid Board Full time

    About the RoleThe Scottish Legal Aid Board (SLAB) is seeking a highly skilled Facilities Manager to join our team. As a key member of our Corporate Services management team, you will play a vital role in helping to drive SLAB forward to meet its corporate objectives.As a Facilities Manager, you will be responsible for ensuring the efficient and effective...

  • Facilities Manager

    2 days ago

    Edinburgh, United Kingdom Scottish Legal Aid Board Full time

    About the RoleThe Scottish Legal Aid Board (SLAB) is seeking a highly skilled Facilities Manager to join our team. As a key member of our Corporate Services management team, you will play a vital role in helping to drive SLAB forward to meet its corporate objectives.As a Facilities Manager, you will be responsible for ensuring the efficient and effective...

  • Facilities Manager

    6 days ago

    Edinburgh, Edinburgh, United Kingdom Rise Technical Recruitment Limited Full time

    Facilities Manager OpportunityRise Technical Recruitment Limited is seeking a skilled Facilities Manager to join their team in Edinburgh, Scotland. As a market leader in their division, they offer a fantastic package and a brilliant career development opportunity.About the RoleThe successful candidate will be responsible for managing facilities' physical...

  • Facilities Manager

    6 days ago

    Edinburgh, Edinburgh, United Kingdom Rise Technical Recruitment Limited Full time

    Facilities Manager OpportunityRise Technical Recruitment Limited is seeking a skilled Facilities Manager to join their team in Edinburgh, Scotland. As a market leader in their division, they offer a fantastic package and a brilliant career development opportunity.About the RoleThe successful candidate will be responsible for managing facilities' physical...

  • Facilities Manager

    4 days ago

    Edinburgh, Edinburgh, United Kingdom Rise Technical Recruitment Limited Full time

    Facilities Manager OpportunityRise Technical Recruitment Limited is seeking a skilled Facilities Manager to join their team in Edinburgh, Scotland. This is a fantastic opportunity to propel your career forward with a market-leading company that offers a brilliant package and a chance to enjoy your life inside and outside of work.The ideal candidate will have...

  • Facilities Manager

    4 days ago

    Edinburgh, Edinburgh, United Kingdom Rise Technical Recruitment Limited Full time

    Facilities Manager OpportunityRise Technical Recruitment Limited is seeking a skilled Facilities Manager to join their team in Edinburgh, Scotland. This is a fantastic opportunity to propel your career forward with a market-leading company that offers a brilliant package and a chance to enjoy your life inside and outside of work.The ideal candidate will have...

  • Facilities Manager

    4 days ago

    Edinburgh, Edinburgh, United Kingdom Scottish Legal Aid Board Full time

    About the RoleWe are seeking a highly skilled Facilities Manager to join our Corporate Services team at the Scottish Legal Aid Board (SLAB). As a key member of our management team, you will be responsible for leading our facilities management team to deliver a high-quality customer-focused service.Key ResponsibilitiesManage the efficient and effective...

  • Facilities Manager

    4 days ago

    Edinburgh, Edinburgh, United Kingdom Scottish Legal Aid Board Full time

    About the RoleWe are seeking a highly skilled Facilities Manager to join our Corporate Services team at the Scottish Legal Aid Board (SLAB). As a key member of our management team, you will be responsible for leading our facilities management team to deliver a high-quality customer-focused service.Key ResponsibilitiesManage the efficient and effective...

  • Facilities Coordinator

    2 weeks ago

    Edinburgh, Edinburgh, United Kingdom BDO UK Full time

    About the RoleWe are seeking a highly skilled and proactive Facilities Coordinator to join our team at BDO UK. As a key member of our Property and Facilities team, you will play a vital role in ensuring the smooth operation of our offices across the UK.Key ResponsibilitiesProvide efficient and effective facilities and administrative support services to our...

  • Facilities Coordinator

    2 weeks ago

    Edinburgh, Edinburgh, United Kingdom BDO UK Full time

    About the RoleWe are seeking a highly skilled and proactive Facilities Coordinator to join our team at BDO UK. As a key member of our Property and Facilities team, you will play a vital role in ensuring the smooth operation of our offices across the UK.Key ResponsibilitiesProvide efficient and effective facilities and administrative support services to our...

  • Lead Facilities Operations Manager

    1 month ago

    Edinburgh, Edinburgh, United Kingdom AtkinsRéalis Full time

    Job OverviewLocation: Riyadh, KSARole Summary:The Senior Facility Manager will oversee the execution and administration of all Facilities Management (FM) and Operations & Maintenance (O&M) initiatives within the Riyadh Green project. This position requires a strategic leader who can develop and enforce policies and procedures to ensure optimal maintenance of...