Purchase Ledger
6 months ago
The duties of the Purchase Ledger & Fleet Administrator include processing invoices (both domestic and foreign) relating to stock, overheads, and expenses, while handling the administrative functions within the organisation and maintaining accurate fleet records.
The Purchase Ledger & Fleet Administrator is a key figure in supporting the financial function of a business, which requires the building and maintaining of strong relationships both internally and with suppliers to ensure the smooth running of their roles and tasks.
**Role Dimensions & Key Contacts**:
- Working within a Finance team of 7
- Working closely with the Finance Manager, Purchase Ledger Supervisor and colleagues across the business plus external suppliers
- Working on a ledger of approx. £10.5m (total value of invoices per year)
- Completing a variety of administrative tasks involving our fleet vehicles.
**Main Accountabilities**:
The Purchase Ledger & Fleet Administrator has an important role to play in supporting the financial function of our business by:
Purchase Ledger
- Accurately matching stock invoices to P/O’s and coding overhead invoices and ensuring the correct amount of VAT is processed
- Timely posting of all invoices in the system
- Ensuring all queries which might arise are dealt with efficiently
- Supporting the Management Account during month end closing and our year end audit as required
Fleet Administration
- Manage and maintain multiple spreadsheets relating to our fleet vehicles
- Liaise with colleagues within the business to ensure up to date records are kept of our vehicles and be prepared to update FD upon request
- Keep orderly records of all documents relating to fleet either scanned and uploaded to OneDrive or physical copies when needed
- Processing of Parking Charge Notices (PCN) and Toll Charges for all Company vehicles
- Administration of the Companies fleet management and vehicle tracking platform
- Other fleet responsibilities, including (but not limited to) management of fuel cards and vehicle accident reporting.
**Skills/Experience**:
- Outstanding interpersonal and communication skills (written and verbal)
- Proven experience within a busy purchase ledger function
- Processing of both stock and overhead invoices in both domestic and foreign currencies
- Experience of controlling a ledger of approx. £10m (total invoice value per annum)
- Computer literate
**Hours**:
37.5 hours per week 08:30 - 17:00
(Hybrid/Flexible working - available upon probation sign off)
**Benefits**:
Competitive salary
Contributory pension
Life assurance
25 days annual leave plus bank holidays (increasing with length of service)
Employee Assistance Programme
Annual flu vaccination voucher
Staff perks & savings scheme for high street and online retail
Free parking
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