Purchase Ledger Administrator

7 months ago


Milton Keynes, United Kingdom Winterhalter Full time

The duties of the Purchase Ledger Administrator include processing invoices (both domestic and foreign) relating to stock, overheads, and expenses.

The Purchase Ledger Administrator is a key figure in supporting the financial function of a business, which requires the building and maintaining of strong relationships both internally and with suppliers to ensure the smooth running of their roles and tasks.

**Role Dimensions & Key Contacts**:

- Working within a Finance team of 7
- Working closely with the Finance Manager, Purchase Ledger Supervisor and colleagues across the business plus external suppliers
- Working on a ledger of approx. £10.5m (total value of invoices per year)

**Main Accountabilities**:
The Purchase Ledger Administrator has an important role to play in supporting the financial function of our business by:
Purchase Ledger
- Accurately matching stock invoices to P/O’s and coding overhead invoices and ensuring the correct amount of VAT is processed
- Timely posting of all invoices in the system
- Ensuring all queries which might arise are dealt with efficiently
- Supporting the Management Account during month end closing and our year end audit as required

**Responsibilities**:

- Processing approximately 300 stock invoices and 200 invoices relating to overheads per month through our scanning software and then through our accounting system.
- Assisting with booking in and price queries relating to stock P/O’s.
- Chasing any outstanding invoices which are still waiting approval.
- Posting outgoing payments through the cashbook.
- Maintain accurate master data records.
- Monthly account reconciliations against supplier statements.

**Hours**:
20 hours per week - ideally 10am-2pm, Mon-Fri.

(Hybrid/Flexible working - available upon probation sign off)

**Benefits**:
Competitive salary

Contributory pension

Life assurance

25 days annual leave plus bank holidays (increasing with length of service)

Employee Assistance Programme

Annual flu vaccination voucher

Staff perks & savings scheme for high street and online retail

Free parking



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