Purchase Ledger Administrator
3 days ago
**Job Title**: Purchase Ledger Administrator
**Location**: Milton Keynes, Buckinghamshire
**Salary**:£22,000 to £28,000 DOE
**Job Type**: Permanent
**Job Reference**: PH10377
Reporting directly to the Head of Purchase Ledger & Finance Director, this is an excellent opportunity for Purchase Ledger / Accounts Payable Administrator to join our clients’ expanding team in Milton Keynes.
**You will**:
- Collate, record and process all invoices, partner expenses, foreign invoices and company credit cards for the firm in a timely manner, ensuring the correct coding and authorisation.
- Payment of suppliers within the constraints of supplier payment terms and the firm’s cash flow
**Qualifications & Skills**
- Good knowledge of purchase ledger systems
- Good knowledge of VAT (essential)
- Good organisation skills
- Ability to prioritise own workload to ensure that all deadlines are met.
- Ability to communicate well with all levels of staff across the group companies
- IT literate - Excel, Word and SAP (although SAP not essential)
- Ability to analyse and reconcile data to answer queries on supplier and nominal ledger accounts
- Ability to think "outside of the box"
- Proactive attitude - constantly looking for efficiencies and ways to implement
**Main Responsibilities**
- Sort and distribute the post within the department.
- Process all supplier invoices via the SAP system in a timely manner.
- Log unauthorised invoices as purchase orders via SAP system in a timely manner and distribute to the relevant offices for authorisation.
- Review of coding on authorised invoices, query where necessary and obtain correct coding as required.
- Weekly review of purchase order listing and chase outstanding invoices as required
- Monthly review of supplier accounts, resolving queries, obtaining invoices and matching of payments.
- Processing of twice monthly payment runs via BACS and cheques and ad hoc payments throughout the month.
- Processing of weekly foreign payment run.
- Filing of invoices, payment runs, etc
- Processing of disbursements derived from the purchase ledgers into time/recording system (CCH).
- Co-ordinating with the Financial Accountants for the setting up of any new direct debits.
- Liaising with the utilities broker for new utilities contracts and resolving billing issues
- Undertaking month end procedures and reconciliations within the given deadlines. Including posting of intercompany invoices, invoice and utility accruals.
- Process all cloud accounting invoices and related disbursements
- Review of procurement company’s consolidated invoice and liaise with their finance department to resolve billing queries
- Review of VAT on all documents processed via purchase ledger ensuring the correct amount is claimed and the correct coding is used within the accounting system.
- Review and process partner’s expenses ensuring all receipts are included and claims are within the Firm’s expense policy
- Preparation of the quarterly payment forecast for inclusion within the cash flow forecast for financial director.
- Collate data from the offices regarding Institute subscriptions, compare with invoices, reconcile and make annual payments
- Provision of purchase analysis as requested
- Involvement in ongoing projects. E.g., expenses system, invoice authorisation automation, etc
Wilde Associates is working in the capacity of an Employment Agency for this role
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